Final

Elgin Math & Science Academy

Master Plan & Facilities Committee Meeting

Date and Time

Wednesday June 3, 2020 at 9:30 AM CDT

Location

Google hangout link:
meet.google.com/fpe-xuci-vkw
Dial-in: (US) +1 662-532-9153 PIN: 204 680 669#

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for Master Plan & Facilities Committee Meeting on May 6, 2020
II. Master Plan
 
Master Plan Committee
  A. Design Development Update
   
(Topics of discussion):
Utilities Plan
Asbestos Report
  B. Master Planning Finances
   
• Update on loan / financing and timeline.
• (Facilities Reserve recommendations).

 
  C. New Grant Award and Potential Grants/Funding
   
Two programs for consideration:
  1. Illinois Landmarks Award--: 2,500 (used for tarping admin roof)
  2. National Historic Landmarks Federal Program (reassess for future needs)
  3. Illinois Clean Energy Community Foundation Net Zero Energy Building Program (https://www.illinoiscleanenergy.org/energy-program/net-zero-energy-building-program)
  4. Steelcase Furniture: https://www.steelcase.com/discover/information/education/active-learning-center-grant/
    Need collaboration with classroom teacher. This research grant should be on our list for 2020/2021.
  5. Sparks Grant: TBA May 2020
  6. Rebuild IL fast-track grant: TBA June 30
III. Facilities
  A. Committee status of Facilities
   
Do we create a sub-committee or stand-alone committee for Facilities/Environment?
• Nature Preserve communications
• Outdoor learning and play spaces
IV. Whole Campus overview and discussion
  A. Campus Ownership
   
• (Site Disruption Plan)
• Tree trimming
• Road patching timeline
• Residential management
• Water damage from May rains
• Green Gorilla contract
• Full campus security measures: daily walk-through (interior/exterior) and end-of-day locking up.
• (Communications and responsibilities of facilities personnel)
• (Potential Facility alterations for social distance learning)
• (Neil building improvements and alterations for "normal" return in fall)
• (Campus Storage)

 

 
V. Closing Items
  A. Adjourn Meeting