Final

Elgin Math & Science Academy

Master Plan & Facilities Committee Meeting

Date and Time

Wednesday May 6, 2020 at 9:30 AM CDT

Location

meet.google.com/eai-ovjs-gjj
 
Phone Numbers
(‪US‬) ‪+1 513-757-0139‬
 
PIN: ‪158 419 913#‬

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for Master Planning Phase 2 Proposal Review on March 27, 2020
II. Master Plan
 
Master Plan Committee
  A. Schematic Design Completion
   
• Schematic Design brief for Gymnasium and Administration Building.
* NOTE: 3D renderings are process drawings and may not reflect all final schematic design decisions.

 
  B. Schedule for Gymnasium
  C. Master Planning Finances
   
• Update on loan / financing and timeline.
• Phase 1 — Gymnasium, base utilities ( – art barn sewer line), road patchwork and additional parking identification, and prioritize Admin envelope with remaining funds.
• Leopardo cost control log for Gymnasium update.

 
  D. Phase 1 Budget Breakdown
   
• Discussion of Phase 1 funding — hard construction costs vs. soft costs, etc.

 
  E. New Grant Award and Potential Grants/Funding
   
Two programs for consideration:
  1. Illinois Landmarks Award--Action Needed : 2,500
  2. National Historic Landmarks Federal Program
  3. Illinois Clean Energy Community Foundation Net Zero Energy Building Program (https://www.illinoiscleanenergy.org/energy-program/net-zero-energy-building-program)
  4. Steelcase Furniture: https://www.steelcase.com/discover/information/education/active-learning-center-grant/
    Need collaboration with classroom teacher. This research grant should be on our list for 2020/2021.
  5. Sparks Grant: TBA May 2020
III. Facilities
  A. Committee status of Facilities
   
Do we create a sub-committee or stand-alone committee for Facilities/Environment?
• Nature Preserve communications
• Outdoor learning and play spaces
IV. Whole Campus overview and discussion
V. Closing Items
  A. Adjourn Meeting