Final

Elgin Math & Science Academy

Outreach Committee Meeting

Date and Time

Thursday January 10, 2019 at 3:15 PM CST

Location

EMSA Campus 1600 Dundee Ave, Elgin

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
II. Outreach: Families and Community
 
Outreach: Families and Community
  A. Lottery: March 7, 2019
   
  1. Lottery to add 52 K seats, fill any other vacancies 
    1. Goal: 15 per each additional grade
    2. Goal: at least 75 new applicants for K
    3. Goal:  keep diversity 
  2. Funding for outreach
  3. Application uploads
  4. Location:  GBPL 
  5. Procedures
  6. Follow-up with admitted families
  7. Communications
    1. Current families 
      1. Newsletters, fliers, emails
        1. Second letter: if you are NOT returning, please contact us by 2/1  
        2. PLUS will your child enroll next year
      2. Include a prompt for them to invite other families
      3. Instagram, Website, FB 
    2. Potential families
      1. Need ad in Reflejos
      2. Bravo add this December
      3. Fast Facts
      4. Videos and slideshows
      5. PR materials
      6. Letter/email to families on the waitlist same time as Kind letters
  B. Community Outreach
   
1.  Share successes with community, "State of the School"  
2.  Promotional materials
3.  Press
4.  Donors
 
  C. Upcoming Events and Ideas
   
  1. Past: Salvation Army Christmas Gift Give-Away 
  2. GBPL Preschool Fair
  3. Table at Library $$
  4. Preschool Visits
  5. Summit School
  6. BGCE
  7. Open House: January 31 6-7:30pm
  8. Centro
  9. HAE Are there any Valentines events we can participate in?
  10. SSSA
  11. EHN
  12. The Centre Preschool
  13. East Side Rec Centre
  14. Flea markets:  on Rte 24 and another Rte 31  FIND A LEAD (Impact)
  15. Laotian community
  16. Testimonials--share on FB
  17.  Connecting with local churches
III. Other Business
  A. Goals for and Members of the Outreach Committee
  B. Future Meetings
   
Regular meetings of Outreach Committee will be on the 2d Thursday of every month 3:15 pm:  January 10, February 14
IV. Closing Items
  A. Adjourn Meeting