Lighthouse Community Public Schools

Minutes

LCPS Board of Directors - Board Regular Meeting (June)

Date and Time

Wednesday June 14, 2023 at 6:00 PM

Location

444 Hegenberger, Oakland CA  904621

27500 Tampa Ave, Hayward CA  94544

  • 27500 Tampa Ave  Hayward, CA

Directors Present

A. Ocegueda (remote), B. Wall, E. Figueroa, K. Kean, K. Williams, M. Milner, R. Torney

Directors Absent

A. Drumwright, A. Moore, J. Hinton, M. Barnes-Dholakia

Guests Present

A. Martin, K. Liljeberg, L. Wu, M. Bacigalupi, M. Patel, T. Hernandez

I. Opening Items

A.

Call the Meeting to Order

K. Kean called a meeting of the board of directors of Lighthouse Community Public Schools to order on Wednesday Jun 14, 2023 at 6:07 PM.

B.

Land Acknowledgement

Rich Harrison, CEO of Lighthouse Community Public Schools, led the board and staff in a land acknowledgment for the Ohlone people. 

C.

Record Attendance

II. Opening Items - Continued

A.

Open Forum, Public Comment on Agenda or Non-Agenda Items, and Introductions

Tunisha Harris, a parent of Lodestar students, spoke of her concerns in relation to LCPS's Core Values and the connection to students. Ms. Harris hopes to see more involvement and training for families, using her own experiences as background. Ms. Harris voiced want for more student social clubs, ASP experiences, structure, and demonstration of LCPS core values in the student and family work. 

 

The board thanked Ms. Harris for coming to the meeting to directly state her concerns and stated LCPS staff will look into the issues with hopes of resolving Ms. Harris' concerns and wants.

III. Consent Items

A.

Approve Minutes: Regular Board Meeting - May 10, 2023

M. Milner made a motion to approve the minutes from LCPS Board of Directors - Rescheduled Regular Meeting on 05-10-23.
A. Ocegueda seconded the motion.

Approval items were grouped together in one vote rather than individually, passing items B and C along with the approval of minutes.

The board VOTED to approve the motion.
Roll Call
A. Moore
Absent
R. Torney
Abstain
K. Kean
Aye
J. Hinton
Absent
A. Drumwright
Absent
M. Milner
Aye
M. Barnes-Dholakia
Absent
B. Wall
Aye
E. Figueroa
Aye
K. Williams
Aye
A. Ocegueda
Aye

B.

Financial Statement: May Check Register

C.

Approval of 2023-24 Regular Board Meeting Calendar

IV. Discussion and Approval Items

A.

Board Roster & Terms

Kimi Kean, Chair of the Board, detailed Board Roster and Terms for board members, specifically the board members whose terms are ending and up for renewal. 

B.

New Board Member

M. Milner made a motion to move New Board Member item B before Board Term Renewals item C.
E. Figueroa seconded the motion.

Motion to move item C before item B.

The board VOTED to approve the motion.
Roll Call
A. Ocegueda
Aye
K. Kean
Aye
M. Milner
Aye
A. Drumwright
Absent
E. Figueroa
Aye
K. Williams
Aye
M. Barnes-Dholakia
Absent
A. Moore
Absent
J. Hinton
Absent
B. Wall
Aye
M. Milner made a motion to Vote in Robbie Torney as a new member of the LCPS board for a three year term.
B. Wall seconded the motion.

Rich Harrison, CEO, gave a brief introduction to Robbie Torney's background and qualifications for joining the LCPS board. Robbie Torney spoke to the board about his reasoning for wanting to join the board.

The board VOTED to approve the motion.
Roll Call
M. Milner
Aye
A. Drumwright
Absent
M. Barnes-Dholakia
Absent
J. Hinton
Absent
B. Wall
Aye
E. Figueroa
Aye
R. Torney
Abstain
A. Ocegueda
Aye
K. Williams
Aye
A. Moore
Absent
K. Kean
Aye

C.

Board Term Renewals

Kimi Kean explained term limits to board members for renewal. Eduardo Figueroa and Mark Milner agreed to one year, and Kenya Williams agreed to three years, contingent on fellow board members' vote of approval.

M. Milner made a motion to renew the term of Eduardo Figueroa for a one-year renewal.
K. Williams seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Hinton
Absent
A. Moore
Absent
R. Torney
Aye
E. Figueroa
Abstain
K. Kean
Aye
M. Barnes-Dholakia
Absent
A. Ocegueda
Aye
B. Wall
Aye
M. Milner
Aye
K. Williams
Aye
A. Drumwright
Absent
R. Torney made a motion to renew the term of Mark Milner for a one-year board member renewal.
A. Ocegueda seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Ocegueda
Aye
J. Hinton
Absent
M. Milner
Abstain
K. Williams
Aye
B. Wall
Aye
M. Barnes-Dholakia
Absent
A. Drumwright
Absent
K. Kean
Aye
A. Moore
Absent
E. Figueroa
Aye
R. Torney
Aye
M. Milner made a motion to Kenya Williams for a three-year board member renewal.
K. Kean seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Ocegueda
Aye
A. Drumwright
Absent
K. Kean
Aye
M. Milner
Aye
B. Wall
Aye
A. Moore
Absent
R. Torney
Aye
M. Barnes-Dholakia
Absent
E. Figueroa
Aye
K. Williams
Abstain
J. Hinton
Absent

D.

Board Elections

K. Kean made a motion to nominate Kenya Williams for Chair of the LCPS Board.
M. Milner seconded the motion.

Kimi Kean nominated Kenya Williams for the new Chair of the LCPS board. Kimi and Rich Harrison both spoke of Kenya's qualifications and the new ideas she brings to the board. Kenya spoke of her own experience with the board and what she hopes for the future. 

The board VOTED to approve the motion.
Roll Call
A. Drumwright
Absent
B. Wall
Aye
A. Moore
Absent
M. Barnes-Dholakia
Absent
A. Ocegueda
Aye
J. Hinton
Absent
E. Figueroa
Aye
R. Torney
Aye
K. Williams
Abstain
M. Milner
Aye
K. Kean
Aye
K. Kean made a motion to nominate Robbie Torney for Vice-Chair of the LCPS board.
K. Williams seconded the motion.

Kimi Kean spoke about Robbie's qualifications for the board position and hopes for the position. 

The board VOTED to approve the motion.
Roll Call
E. Figueroa
Aye
K. Kean
Aye
A. Moore
Absent
B. Wall
Aye
R. Torney
Abstain
K. Williams
Aye
J. Hinton
Absent
M. Barnes-Dholakia
Absent
A. Ocegueda
Aye
M. Milner
Aye
A. Drumwright
Absent
K. Kean made a motion to nominate Eduardo Figueroa to another term for Secretary of the LCPS board.
M. Milner seconded the motion.

Rich Harrison gave background information on the Secretary's role for the board. 

The board VOTED to approve the motion.
Roll Call
A. Moore
Absent
B. Wall
Aye
R. Torney
Aye
K. Williams
Aye
K. Kean
Aye
J. Hinton
Absent
M. Barnes-Dholakia
Absent
E. Figueroa
Abstain
A. Drumwright
Absent
M. Milner
Aye
A. Ocegueda
Aye

E.

Board Working Groups

Megan Bacigalupi, Chief of Staff, gave background about Board Working Groups and necessary parameters. The groups would be Finance, Academics, C3/SPED project, and Political Advocacy. 

 

The board asked clarification questions about what constitutes a group in contrast to a committee. Rich explained the differences in flexibility, quorum, and procedures. The board named some decisions and challenges to address next meeting are group and committee sizing, and how LCPS staff may want to work with committees and groups based on response.

F.

CEO- Reflections and Updates

Rich Harrison reflected on CAASPP data and explained data in correlation with talent management and consistency for continued growth. Rich explained also about critical staff openings and bills that LCPS is working on.

 

The board asked about data confirmation, performance by year and returning students, and cohort rates, with additional analysis on subgroups to better understand strengths and weaknesses. 

G.

LCPS Academic & Talent Update

Tina Hernandez, Chief Academic Officer, gave her academic update about academic team management, assessment plans for the 23-24 school year, academic partnership updates, student data analysis, and building positive staff and student culture. Tina also voiced future plans for secondary literacy, establishing a math vision, and continuous proficiency.

 

The board asked about connecting future work with previous academic initiatives. Tina responded that LCPS will continue the previous work while looking for ways to improve. The board asked for future responses on how assessment data will be used in future charter renewals and staff response to CAASPP data, and an example of how students become more proficient over time by staying with LCPS. 

H.

23-24 Enrollment Projections

Anna Martin, Chief Operating Officer, gave an overview of systems for registering families to ensure successful enrollment and enrollment projections. 

 

The board asked questions about our targets in comparison to our expected enrollment. Anna Martin explained the waitlist process and cautiousness based on previous experiences. 

I.

Finance Update

Linda Wu, Senior Director of Finance, described finance projections in connection to ADA, student enrollment, and determining variations. Linda described the increase in revenue in connection to COLA, Lodestar's growing high school adding students, and how this affects cash on hand. 

 

The board inquired about LCPS fiscal dashboard success.

J.

LCPS Budget: 2023-24 and Multi-Year Projections

M. Milner made a motion to approve the 23-24 and Multi-Year Budget for LCPS and submission to OUSD.
A. Ocegueda seconded the motion.

Linda Wu detailed the summaries of the multi-year projections in areas of salaries, benefits, supplies, services, and depreciation. Linda gave insight on how LCPS will be planning to balance costs in years to come, especially in the area of SPED.

 

The board asked about attendance percentages, SPED program costs, and the impact of those on future years. Linda described a comparison of pre-pandemic attendance rates and monitorization in relation to financing. 

 

Rich gave additional background on a potential future source of revenue.

The board VOTED to approve the motion.
Roll Call
M. Barnes-Dholakia
Absent
M. Milner
Aye
A. Ocegueda
Aye
A. Moore
Absent
A. Drumwright
Absent
B. Wall
Aye
R. Torney
Aye
K. Williams
Aye
J. Hinton
Absent
K. Kean
Aye
E. Figueroa
Aye

K.

Local Control Accountability Plans for 2021-24 (Updated for 23-24 SY)

B. Wall made a motion to approve LCAP plans for 2021-2024 for each LEA and the Federal Addendum Amendment.
K. Williams seconded the motion.

Megan Bacigalupi, Chief of Staff, spoke of LCPS strategic priorities, focal points for 23-24, and strategy details. Rich Harrison discussed funding for certain areas of work based on LEA for LCAP approval.

 

The board asked for clarification on submission and feedback processing and how to incorporate family engagement. Rich responded to potential scenarios for responses and engagement and Megan discussed how LCPS will aim to engage families further for next year's LCAP.

The board VOTED to approve the motion.
Roll Call
M. Barnes-Dholakia
Absent
B. Wall
Aye
K. Williams
Aye
A. Drumwright
Absent
E. Figueroa
Aye
R. Torney
Aye
A. Moore
Absent
A. Ocegueda
Aye
M. Milner
Aye
K. Kean
Aye
J. Hinton
Absent

L.

Education Protection Account (EPA) approvals

E. Figueroa made a motion to approve the EPA.
M. Milner seconded the motion.

Linda Wu described how LCPS has allocated EPA funding. 

The board VOTED to approve the motion.
Roll Call
B. Wall
Aye
E. Figueroa
Aye
A. Drumwright
Absent
M. Milner
Aye
A. Ocegueda
Aye
M. Barnes-Dholakia
Absent
K. Williams
Aye
K. Kean
Aye
R. Torney
Aye
J. Hinton
Absent
A. Moore
Absent

M.

LCPS 2023-24 Staff Handbook

R. Torney made a motion to approve the LCPS 23-24 Handbook.
B. Wall seconded the motion.

Anna Martin described the minor updates that have been implemented for the Staff Handbook to be renewed.

The board VOTED to approve the motion.
Roll Call
K. Kean
Aye
R. Torney
Aye
J. Hinton
Absent
A. Drumwright
Absent
M. Barnes-Dholakia
Absent
M. Milner
Aye
K. Williams
Aye
E. Figueroa
Aye
A. Ocegueda
Aye
A. Moore
Absent
B. Wall
Aye

N.

LCPS 2023-24 Family Handbook

M. Milner made a motion to approve the LCPS 23-24 family handbook.
B. Wall seconded the motion.

Anna Martin described the minor updates that have been implemented for the family handbook to be renewed.

The board VOTED to approve the motion.
Roll Call
A. Drumwright
Absent
K. Kean
Aye
M. Milner
Aye
A. Moore
Absent
A. Ocegueda
Aye
M. Barnes-Dholakia
Absent
E. Figueroa
Aye
B. Wall
Aye
J. Hinton
Absent
K. Williams
Aye
R. Torney
Aye

O.

LCPS Declaration of Need - Lodestar

R. Torney made a motion to approve the LCPS Declaration of Need for Lodestar.
A. Ocegueda seconded the motion.

Anna Martin described what the Declaration of Need form that is submitted to the CDE is.

The board VOTED to approve the motion.
Roll Call
M. Barnes-Dholakia
Absent
K. Williams
Aye
A. Ocegueda
Aye
B. Wall
Aye
K. Kean
Aye
M. Milner
Aye
R. Torney
Aye
J. Hinton
Absent
A. Drumwright
Absent
A. Moore
Absent
E. Figueroa
Aye

P.

LCPS Declaration of Need - Lighthouse K-8

M. Milner made a motion to approve the LCPS Declaration of Need for Lighthouse K-8.
B. Wall seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Barnes-Dholakia
Absent
J. Hinton
Absent
R. Torney
Aye
K. Kean
Aye
B. Wall
Aye
A. Ocegueda
Aye
A. Drumwright
Absent
A. Moore
Absent
E. Figueroa
Aye
M. Milner
Aye
K. Williams
Aye

Q.

LCPS Declaration of Need - Lighthouse 9-12

B. Wall made a motion to approve the LCPS Declaration of Need for Lighthouse 9-12.
A. Ocegueda seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Hinton
Absent
A. Drumwright
Absent
R. Torney
Aye
A. Moore
Absent
E. Figueroa
Aye
A. Ocegueda
Aye
B. Wall
Aye
M. Barnes-Dholakia
Absent
M. Milner
Aye
K. Kean
Aye
K. Williams
Aye

R.

Transportation Contract Renewal 2023-24

M. Milner made a motion to approve the Transportation Contract Renewal for 2023-2024 with a maximum of $70,000.
R. Torney seconded the motion.

Rich Harrison gave background insight on two travel contracts and anticipated costs. The board asks for funding sources and who the transportation services. Rich responded about varying student needs.

The board VOTED to approve the motion.
Roll Call
K. Kean
Aye
A. Moore
Absent
B. Wall
Aye
J. Hinton
Absent
E. Figueroa
Aye
M. Milner
Aye
R. Torney
Aye
A. Drumwright
Absent
A. Ocegueda
Aye
M. Barnes-Dholakia
Absent
K. Williams
Aye

S.

Translation Services Contract Renewal

M. Milner made a motion to approve the Translation Services Contract renewal for 2023-2024 with a proposed maximum of $100,000.
B. Wall seconded the motion.

Rich Harrison gave background to translation services and anticipated costs. The board asked for clarification and how costs are determined. Staff responded with examples and uses for services. 

The board VOTED to approve the motion.
Roll Call
A. Ocegueda
Aye
K. Williams
Aye
M. Milner
Aye
M. Barnes-Dholakia
Absent
A. Drumwright
Absent
E. Figueroa
Aye
J. Hinton
Absent
A. Moore
Absent
B. Wall
Aye
K. Kean
Aye
R. Torney
Aye

T.

Approval: College and Career Access Pathways Partnership (CCAP) agreement between LCPS and Peralta Community College District

M. Milner made a motion to approve the CCAP agreement between LCPS and Peralta Community College District for 2023-2024.
K. Williams seconded the motion.

Rich described agreements between LCPS and Peralata Community College District and the collaboration on a draft to offer dual credit classes to students in the fall of 2023.

The board VOTED to approve the motion.
Roll Call
A. Moore
Absent
A. Drumwright
Absent
J. Hinton
Absent
K. Williams
Aye
M. Milner
Aye
A. Ocegueda
Aye
K. Kean
Aye
E. Figueroa
Aye
M. Barnes-Dholakia
Absent
B. Wall
Aye
R. Torney
Aye

U.

Facilities update

Anna Martin gave an update on the PA System and Project Management for LCPS in relation to major construction projects at school sites and how LCPS intends to fund those projects. 

V. Closed Session

A.

Executive Compensation

The board discussed the matter.

VI. Closing Items

A.

Report out on closed session

The board reported on the closed session.

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:07 PM.

Respectfully Submitted,
K. Kean