Ms. Davis advised that meeting participants could make public comments by noting their desire to comment in the meeting chat.

There was no public comment.

Ms. Vargas provided the Marketing and Enrollment update.  The numbers are good in terms of enrollment, but they continue to fluctuate.  Kestrel Heights is running social media ads weekly along with daily posts of scholars.  Ads trends and social media reach went up to over 11,000 along with visits to Facebook and Instagram.  98% of our scholars recommitted, and the school has gotten 177 new applications.  There is now a Kestrel Heights Alumni Page on Facebook for older alumni who have children of age to enroll.

Mr. Matthews gave an update on the new building.  We are waiting on fire alarm inspection and final elevator inspection.  Flooring, landscaping, clean-up, and the punch list items are underway.  

Ms. Vargas presented the proposed calendar for the 2023-34 academic year. 

Ms. Villegas provided an update on curriculum and assessment.  Grades 4-8 assessments have been completed and K-3.  Planning for Camp Kestrel is underway.

Mrs. Jackson shared the Executive Director's report.  The state required EpiCenter reporting requirements have been met.  One of those reports that was required was the publicized letter grade for Kestrel Heights (a letter grade of D). The information has been shared with parents, bond holders and other stakeholders.  There are an additional 5 EpiCenter reports required in February, and the administration is preparing those reports. Mrs. Jackson provided an update on federal programs and preparations in order to move over to the new building. Mrs. Jackson also provided an update on the required reporting for our bond. 505 scholars is 20% over our average daily membership. Kestrel will be participating in a winter jamboree on February 20th with other charter schools in order to increase enrollment. 

Mrs. Jackson presented the monthly budget report. we are 58% of the way through the fiscal year. Trending high in certain areas, such as facilities but the finance committee. The school is positioned well based on the quarterly report with 171 days cash on hands. The capital improvements ongoing budget is still under development. 

Mrs. Gordon presented the operations report. She is still gathering quotes on roof repairs for the older building. Our HVAC system still needs to be repaired as there are ongoing issues with the compressor. The riser system repairs have been resolved and leaks have been sealed. The holes in parking lot created during the construction have been repaired. Finally, bus inspections are up to date.

The staff has been working on choosing window treatments for the new building. A team of staff evaluated vendors on price, availability of product, installation, and warranty. The staff recommended to go with a local vendor, Budget Blinds, based on these factors.  Other vendor information is included in the folder.

Ms. Gordon discussed the proposed vendor for Custodial Services, Word of Mouth, who has been temporarily serving as our custodian.

Mr Paris provided an update on our finance policy.  The only potential correction was in section 4.30 Division of Duties and information around Board of Directors.  The Finance Committee will send Attorney Bowens language on a correction.

Ms. Davis noted that the team reviewed the employee policy and made a number of corrections, including adding an option to review employees remotely.  There are a number of changes around consistency in policies and updating language.  

As far as family leave is concerned, it will be carved out into a separate policy.  In the next month, there will be another meeting between finance committee and reviewers of employee policy to cost out family leave policy.  

No update at this time.

The academic subcommittee is changing the approach to corporate sponsorships because it was unsuccessful.  The development committee will focus on education or recreational sponsorships.

Education or recreational sponsorships will be the focus on this subcommittee in terms of working with corporations that provide services to our school, and they also gain from memberships of Kestrel families.  Suggestion was made to continue with coordination with Parent Teacher Association, and Mr. Bowens will provide statement on liability.  

Mrs. McGarrah provided an update from closed session, including discussion of several contractual issues involving the construction of the new building and one confidential school issue.