Kestrel Heights Public Charter School
Minutes
Board Meeting
Date and Time
Tuesday April 9, 2019 at 6:30 PM
Location
4900 Prospectus Dr. Durham, NC 27713
Directors Present
B. Paris, J. Featherstone, S. Foy-Watson, T. Fisher
Directors Absent
M. Bennett, Y. Powell
Ex Officio Members Present
J. Hensler
Non Voting Members Present
J. Hensler
Guests Present
M. Tracy, S. Bowens
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
B. Paris called a meeting of the board of directors of Kestrel Heights Public Charter School to order on Tuesday Apr 9, 2019 at 6:46 PM.
C.
Minutes: March 12, 2019 Board Meeting
J. Featherstone made a motion to approve minutes from the Board Meeting on 03-12-19 Board Meeting on 03-12-19.
S. Foy-Watson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Y. Powell |
Absent
|
| B. Paris |
Aye
|
| S. Foy-Watson |
Aye
|
| M. Bennett |
Absent
|
| T. Fisher |
Abstain
|
| J. Featherstone |
Aye
|
D.
Minutes: March 20, 2019 Emergency Meeting
T. Fisher made a motion to approve minutes from the Emergency Meeting on 03-20-19 Emergency Meeting on 03-20-19.
J. Featherstone seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| B. Paris |
Abstain
|
| T. Fisher |
Aye
|
| J. Featherstone |
Aye
|
| M. Bennett |
Absent
|
| Y. Powell |
Absent
|
| S. Foy-Watson |
Aye
|
E.
Public Comment
II. Finance
A.
Monthly Budget Report
Dr. Tracy provided the summary of the progress against the 2018-19 budget.
B.
RFP Process for 2019-20 School Year
Moved to Closed Session based on review of contract proposals.
C.
Preliminary Budget 2019-20
Dr. Tracy provided a summary of the assumptions regarding the proposed 2019-20 budget. He addressed questions regarding the enrollment projections and state of current enrollment patterns. Further items deferred to closed session discussion.
D.
Finance: Update on Capitola Property
Mr. Fisher gave advice regarding the status of the real estate posting from Avison Young, and asked Dr. Tracy to ensure they provide monthly status updates back to the board.
III. Topics Requiring a Board Vote
A.
Finance: Staffing Recommendations
Mrs. Goff provided recommendations regarding candidates for several open positions (Kindergarten Teacher and TA Asssistant).
J. Featherstone made a motion to Approve the candidate Kindergarten Teacher.
T. Fisher seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Y. Powell |
Absent
|
| S. Foy-Watson |
Aye
|
| M. Bennett |
Absent
|
| J. Featherstone |
Aye
|
| T. Fisher |
Aye
|
| B. Paris |
Abstain
|
J. Featherstone made a motion to to jire the candidate for the for Teacher Assistant.
T. Fisher seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Bennett |
Absent
|
| Y. Powell |
Absent
|
| T. Fisher |
Aye
|
| J. Featherstone |
Aye
|
| B. Paris |
Abstain
|
| S. Foy-Watson |
Aye
|
IV. Executive Director Report
A.
KHS Hiring Policy and Overall Certification Rates for the School
Dr. Tracy raised the question regarding setting a timetable for staff not having appropriate licensure to receive said licensure.
Board discussed the pending licensures and coordinating to meet state requirements in Fall 2019. The administration believes there are enough lincensures in process to meet state requirements by next Fall.
Board discussed setting a date where all present unlicensed
Board discussed the pending licensures and coordinating to meet state requirements in Fall 2019. The administration believes there are enough lincensures in process to meet state requirements by next Fall.
Board discussed setting a date where all present unlicensed
Fisher made motion that all current teaching staff will submit a corrective action plan and to obtain licensure to the Administration by 4/30/2019.
Seconded by Shani Foy-Watson
VOTE Approved unanimously
Seconded by Shani Foy-Watson
VOTE Approved unanimously
B.
Charter Renewal and Performance Framework
Dr. Tracy provided an update on the Charter Renewal Process. All core documents due by April 30, 2019 have been submiitted to NCDPI. Per the current process.calendar, all necessary submissions have been made. Advised that additional document requirements may be added to the process calendar; Administration will update on an further needs.
V. Governance
A.
Ex-Officio Membership Application
B.
Board Membership Recruitment
Mr. Featherstone articulated the need for the
F-W indicated 2 people have shown interest. One is verifying conflict issues with employer.
F-W indicated 2 people have shown interest. One is verifying conflict issues with employer.
T. Fisher made a motion to keep the voting board membership cap at 11.
S. Foy-Watson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Foy-Watson |
Aye
|
| B. Paris |
Abstain
|
| Y. Powell |
Absent
|
| T. Fisher |
Aye
|
| J. Featherstone |
Aye
|
| M. Bennett |
Absent
|
S. Foy-Watson made a motion to raise the Ex-Officio from 2 members to 3 members.
J. Featherstone seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Y. Powell |
Absent
|
| T. Fisher |
Abstain
|
| S. Foy-Watson |
Aye
|
| M. Bennett |
Absent
|
| J. Featherstone |
Aye
|
| B. Paris |
Aye
|
VI. Academics
A.
Academics: Educational Model Report (March): Literature Review and Selection of Top 6 Models
Dr. Tracy provided an overview of the Educational Model literature review. Highlighted 26 distinct types of educational models, and provided recommendations for 6 models.
Mr. Featherstone asked how each model summary will be presented. Mr. Paris agreed to meet with Dr. Tracy to help align on how material is culled down for Board and community consumption prior to the May meeting.
Mr. Featherstone asked how each model summary will be presented. Mr. Paris agreed to meet with Dr. Tracy to help align on how material is culled down for Board and community consumption prior to the May meeting.
VII. Closed Session
A.
Motion to Enter Closed Session
J. Featherstone made a motion to enter closed session (item 3).
S. Foy-Watson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Foy-Watson |
Aye
|
| B. Paris |
Abstain
|
| M. Bennett |
Absent
|
| J. Featherstone |
Aye
|
| Y. Powell |
Absent
|
B.
Closed Session
C.
Exit Closed Session
D.
Closed Session Readout
VIII. Closing Items
A.
Adjourn Meeting
T. Fisher made a motion to adjourn the meeting.
J. Featherstone seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| B. Paris |
Abstain
|
| T. Fisher |
Aye
|
| M. Bennett |
Absent
|
| J. Featherstone |
Aye
|
| Y. Powell |
Absent
|
| S. Foy-Watson |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:42 PM.
Respectfully Submitted,
B. Paris
IX. Board-Inform Topics
A.
Executive Director Monthly Report
Mrs. Goff provided a report regarding the most recent Growth assessments from I-Ready.
B.
Governance: Exceptional Children: Fiscal Desk Review
C.
Governance: End of Year Academic Planning (Remediation and Summer School)
D.
Finance: Targeted Support & Improvement Additional Targeted Support (TSI-AT)
E.
Governance: Annual Policy Review
Policy amendments provided and will be voted upon at next meeting. Atty Bowens has agreed to provide a legal opinion.