Facilities report was provided by KT regarding repairs to the transportation system and sprinkler issues.

Transportation/fleet:

• The small yellow bus was out of service due to a significant transmission fluid leak.
• Repairs are complete and the bus is back in rotation (normal fleet rotation resumed).
• Major facilities issue: fire sprinkler system failure (East wing, middle school)
• End of November: a significant sprinkler system failure caused extensive ceiling damage and flooding in the east wing.
• Additional damage: the lower portion of walls in that section had to be replaced.
• Library conversion space impact: about ¼ to ⅓ of the books are being cataloged and submitted for insurance recovery (via Summit Fire & Safety’s insurance).

Repairs/status of Sprinkler System:

• Immediate initial repairs to the sprinkler system were done by Summit.
• Over winter break, build-back/restoration work was completed (with added expense tied to faulty workmanship/negligence from prior repairs).
• Restoration contractor handled damaged property restoration over winter break.
• Next steps: Summit is scheduled to complete system upgrades to reduce risk of future failures.

What’s still pending

• Waiting on the return/categorization of library books and final accounting of damaged books.
• Expectation: insurance will likely provide a check for replacements, possibly with depreciation applied.
• KT will update Ms. Jackson and Ms. Davis once insurance provides final direction.

HVAC condition (middle school)

• Nearly all middle school RTUs (rooftop HVAC units) are now ~20 years old (building built 2006 → now 2026); only two are newer.
• Units need retrofitted room temperature sensors and thermostats to function properly.
• They are working to address recurring HVAC issues to extend unit life, but even after upgrades they’ll need to replace units individually as components fail beyond reasonable repair—eventually leading to full unit replacements.

Mr. Touchette presents the report on Enrollment and Marketing. The Board discussed enrollment updates and marketing strategies.

• Current enrollment: The school currently has 360 students enrolled.
• Class size breakdown: The chart shows class size by grade level, including multiple homerooms/cohorts where applicable (the multiple numbers reflect each homeroom’s count).
• Changes since last board meeting: There have been two withdrawals since the board last met, both due to families moving out of the area.
• Applications received: The school has received about 47 applications so far (based on the totals shown). Of those 47 students that enrolled since November, more than half started in the last 12 days.
• Need for more applications: They need more applications and expect to increase that number.
• Encouraging trend: The distribution of applications is what they want to see:
• Most applications are for Kindergarten (ideal entry point).
• The second-highest number is 6th grade (also expected as a major entry grade).

Mr. McFadden lead the discussion around community engagement and fundraising.

• PCA monthly meeting (on the 18th)

Recent school timeline

• Students returned from winter break (they were out for about 18 days).
• The school did a culture reset upon return: Mr. Mac met with grade levels (noted 7th/8th) to restate expectations and address what was seen in the first days back.

Student culture/behavior update

• Since returning, there have been few referrals.
• No suspensions reported since the new year; things have been running smoothly.
• Expect another quick reset after the long weekend (MLK + teacher workday) because students will be out for multiple days.

Upcoming key dates/events

• Winter concert: tomorrow evening
• Virtual PTA meeting: 15th
• End of 2nd quarter: 16th
• MLK Day: 19th
• Teacher workday: 20th (will be spearheading a lot of work/meeting content)
• Second i-Ready Diagnostic: coming up dates TBD
• Testing: upcoming dates TBD
• APEX Fundraiser: Jan 21–29
• Q2 report cards: Planning to Release on the 23rd
• “Show What You Know” showcase: 29th (end of month; last one had a great turnout, and they’re excited to do it again)
• Essay check-in: upcoming (he referenced this as the second)
• Lotteries: next month (26–27)

Mr. Mac opened the floor for questions.

Dr. Grubbs was introduced as the new instructional coach.

Tonya Jackson provided the Executive Director's report.

Board discussed community engagement and reimagining Kestrel.