Opening Items

Please note which board members are present and absent for the Secretary. 

The meeting will be called to order by the Chair. 

Minutes from Standing Meeting for April, 2019.

 

The meeting minutes from the previous month (regular meeting and special meeting) will be reviewed and voted for acceptance barring any agreed amendments. 

Minutes from Standing Meeting for May, 2019.

 

Vote to approve the meeting minutes for the Emergency meeting called on May 29, 2019.

Minutes from Standing Meeting for June, 2019.

 

Emergency meeting called to make final vote on Financial Services vendor.

At each regular and special meeting which is open to the public, members of the public and employees of Kestrel Heights shall be afforded time, subject to reasonable constraints, to comment to the board.

Public/employee comments and questions shall be:
1) Limited to two minutes (2 minutes).
2) Directed to the Board and not to individual members.
3) Presented in a professional demeanor and not in a threatening, profane, vulgar or abusive manner.
4) Topics that are relevant to the business matters of the Kestrel Board of Directors.
5) Recognized after speaker provides their name to the Board President prior to addressing the Board.

It shall be the decision of the Board if it is appropriate to respond to a question and which Board member will respond. The Board encourages all comments/questions to be submitted in writing to the board following the two minutes to ensure the entire message is heard by the board.

Individuals who engage in repetitive comments/questions will be asked to refrain and/or yield the floor.

The Board accepted an offer to sell the Capitola Property.  The offer letter has been signed and a deposit has been made to the escrow account.

Review of the monthly expenses from the school through the month of May.  

Annual review and vote for major medical, dental, and vision.  Jerod Cohen will be present to explain the benefits and costs to the organization.  

Dr. Tracy will present a proposal to approve the PTO payout for the 2019-20 school year.  The goal is to have this already determined at the onset of the school year to communicate the plan to staff and encourage staff to reduce PTO days.  

Proposal 
Provide 3 payout options 
1) Cash payout $50/ per day (an increase in $10)
2) Add to Retirement plan (401K) $50/ per day (an increase in $10)
3) Add to Health SPending Account (HSA) $50/ per day (an increase in $10)

The Board of Directors will have a chance to review the planning budget for the 2019-20 school year.  

Key points:
Enrollment set at 524 (Currently 560)
EC 75 Students 
LEP 39 


 

Top 6 Model Review: Provide the Board with an update on the findings for:

• High Needs High Support 

Based on KHS By-Laws the board is to elect new members and officers.  

The Board of Directors will discuss the dates, goals, and possible facilitators of the summer retreat.  This retreat should also be aligned with the onboarding of new board members.  

The PTSO has reached out to the board to discuss a more formal relationship. 

The Board of Directors will annually review all polices and staff handbooks, the schedule is below.  For the month of September the board is complete the 1st read of the School and Community Policy 

Staff Handbook
June (First Read)
July (Second Read)
August (Board Approval)

School and Community Policy Section
September (First Read)
October (Second Read)
November (Board Approval)

Finance Policy Section
December (First Read)
January (Second Read)
February (Board Approval)

Employee Policy Section
March (First Read)
April (Second Read)
May (Board Approval)

The Board did not vote on the Employee Policy section in the previous meeting, as a result that item has been placed back on the agenda and the staff handbook has been deferred to the following month (reducing review period to twom months) 

 

Academic Excellence

Board Members will have time to ask Executive Director specific questions pertaining to his monthly report.  

Dr. Tracy will provide an update on the 2020 Charter Renewal  and Annual Performance Framework

Charter Renewal: Site Visit

• No additional updates at this time 

 Performance Framework 

• No additional updates at this time 

Governance

In closed session Dr. Tracy will present the 2019-20 updated staffing recommendations.  


§ 143-318.11.  Closed sessions.
(a)        Permitted Purposes. - It is the policy of this State that closed sessions shall be held only when required to permit a public body to act in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only when a closed session is required:

(6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee.