Opening Items

Please note which board members are present and absent for the Secretary. 

The meeting will be called to order by the Chair. 

The meeting minutes from the previous month (regular meeting and special meeting) will be reviewed and voted for acceptance barring any agreed amendments. 

 

At each regular and special meeting which is open to the public, members of the public and employees of Kestrel Heights shall be afforded time, subject to reasonable constraints, to comment to the board.

Public/employee comments and questions shall be:
1) Limited to two minutes (2 minutes).
2) Directed to the Board and not to individual members.
3) Presented in a professional demeanor and not in a threatening, profane, vulgar or abusive manner.
4) Topics that are relevant to the business matters of the Kestrel Board of Directors.
5) Recognized after speaker provides their name to the Board President prior to addressing the Board.

It shall be the decision of the Board if it is appropriate to respond to a question and which Board member will respond. The Board encourages all comments/questions to be submitted in writing to the board following the two minutes to ensure the entire message is heard by the board.

Individuals who engage in repetitive comments/questions will be asked to refrain and/or yield the floor.

The Board has received a final bid for the Capitola property (see attached).  This would require board approval to engage our realtors in selling the property.  Attorney Bowens and Dr. Tracy met with Tri Properties on behalf of Mr. Harrod to discuss the lien.  The sale of the property would satisfy the lien amount as well pay off deferred rent.  This would save an estimated $96,000-120,000 annually.  

Review of the monthly expenses from the school through the month of May.  

1. Student Accident Coverage -  Current Premium is $5,093 our Proposed Premium is $3,150  (annual savings of $1,943)
2. Workers Compensation Insurance – Current Premium $9,380 our Proposed Premium is $9,027 (annual savings of $353)
 
A total savings of $2,296 for the year!  

Top 6 Model Review: Provide the Board with an update on the findings for:

• High Needs High Support 

Ms. Jackson will present the AIG Plan for 2019-2022.  The local LEA must approve the plan prior to being submitted to the state.  

The Board of Directors will annually review all polices and staff handbooks, the schedule is below.  For the month of September the board is complete the 1st read of the School and Community Policy 

Staff Handbook
June (First Read)
July (Second Read)
August (Board Approval)

School and Community Policy Section
September (First Read)
October (Second Read)
November (Board Approval)

Finance Policy Section
December (First Read)
January (Second Read)
February (Board Approval)

Employee Policy Section
March (First Read)
April (Second Read)
May (Board Approval)

The Board did not vote on the Employee Policy section in the previous meeting, as a result that item has been placed back on the agenda and the staff handbook has been deferred to the following month (reducing review period to twom months) 

 

Based on KHS By-Laws the board is to elect new members and officers.  

The PTSO has reached out to the board to discuss a more formal relationship. 

The Board of Directors will discuss the dates, goals, and possible facilitators of the summer retreat.  This retreat should also be aligned with the onboarding of new board members.  

Academic Excellence

Board Members will have time to ask Executive Director specific questions pertaining to his monthly report.  

The state of North Carolina Department of Education and the Office of Charter Schools informed KHS that we are below the required 50% certification rate.  This cannot be addressed until the following school year.  The purpose of this ongoing agenda item is to develop a long term plan to address this concern.  

Feb:
Review Policy 

March-April 
Discuss current staff 

April-June 
Implement and communicate plan 

Current Policy:
2.18 Licensure Requirements

It is the expectation that all professional employees will hold a valid North Carolina license appropriate to the position in which he or she is employed. Licensure renewal is the responsibility of the individual, not of the school. Renewal activities for all professional employees need prior approval by the director. Any courses or activities undertaken shall directly relate to the employees' position responsibilities and shall have suitable content level. A record of all approvals; satisfactorily completed renewal activities and timely submission of certificate renewal data to the State Department of Public Instruction shall be maintained in the Personnel file. Any employee allowing a license to expire must have it reinstated prior to the beginning of the next school year. An expired license is a basis for dismissal.

2.21 Highly Qualified Teachers

Effective June 30, 2009, all teachers, regardless of hire date, should meet the qualifications and competencies established by federal and state law, policy and regulations, including the requirements of No Child Left Behind.

Dr. Tracy will provide an update on the 2020 Charter Renewal  and Annual Performance Framework

Charter Renewal: Site Visit

• No additional updates at this time 

 Performance Framework 

• No additional updates at this time 

Governance

In closed session Dr. Tracy will present the 2019-20 staffing plan.  


§ 143-318.11.  Closed sessions.
(a)        Permitted Purposes. - It is the policy of this State that closed sessions shall be held only when required to permit a public body to act in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only when a closed session is required:

To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or removal shall be taken in an open meeting.

§ 143-318.11.  Closed sessions.
(a)        Permitted Purposes. - It is the policy of this State that closed sessions shall be held only when required to permit a public body to act in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only when a closed session is required:

(5) To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract.
The following Requests for Proposals were sent out in March and reviewed in April.  The board must approve these contracts during the June general board meeting.  


Here are a list of services we currently contract out:  

• Financial Services (payroll and invoicing) 
  • Ms. Buckholz will provide her feedback on the two companies that presented last board meeting
• Cafeteria/Child Nutrition 
• Audit Services (no formal RFP but asked for proposals)