Kestrel Heights Public Charter School
Board Meeting
Date and Time
Location
Agenda
I. | Opening Items | |
Opening Items
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A. | Record Attendance and Guests | |
Please note which board members are present and absent for the Secretary. |
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B. | Call the Meeting to Order | |
The meeting will be called to order by the Chair. |
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C. | Minutes: March 12, 2019 Board Meeting | |
The meeting minutes from the previous month (regular meeting and special meeting) will be reviewed and voted for acceptance barring any agreed amendments.
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D. | Minutes: March 20, 2019 Emergency Meeting | |
The board held an emergency meeting on 3/20/2019.
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E. | Public Comment | |
At each regular and special meeting which is open to the public, members of the public and employees of Kestrel Heights shall be afforded time, subject to reasonable constraints, to comment to the board.
Public/employee comments and questions shall be: 1) Limited to two minutes (2 minutes). 2) Directed to the Board and not to individual members. 3) Presented in a professional demeanor and not in a threatening, profane, vulgar or abusive manner. 4) Topics that are relevant to the business matters of the Kestrel Board of Directors. 5) Recognized after speaker provides their name to the Board President prior to addressing the Board. It shall be the decision of the Board if it is appropriate to respond to a question and which Board member will respond. The Board encourages all comments/questions to be submitted in writing to the board following the two minutes to ensure the entire message is heard by the board. Individuals who engage in repetitive comments/questions will be asked to refrain and/or yield the floor. |
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II. | Finance | |
A. | Monthly Budget Report | |
Review of the monthly expenses from the school through the month of September.
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B. | RFP Process for 2019-20 School Year | |
The following Requests for Proposals were sent out in March and the results are being presented in this meeting.
Here are a list of services we currently contract out:
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C. | Preliminary Budget 2019-20 | |
Dr. Tracy will provide the preliminary budget for the 2019-20 school year.
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D. | Finance: Update on Capitola Property | |
To inform the board on the progress being made by Avison and Young in an attempt to sell this property.
Monthly Progress Report Below please find an update on marketing activities during the last month (sent by Bill Aucion, Vice President of Avison and Young):
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III. | Topics Requiring a Board Vote | |
A. | Finance: Staffing Recommendations | |
Ms. Goff will make staffing recommendations for recently allocated funds.
Recommendations this Month: Kindergarten Teacher Teacher Assistant |
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IV. | Executive Director Report | |
Academic Excellence
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A. | KHS Hiring Policy and Overall Certification Rates for the School | |
The state of North Carolina Department of Education and the Office of Charter Schools informed KHS that we are below the required 50% certification rate. This cannot be addressed until the following school year. The purpose of this ongoing agenda item is to develop a long term plan to address this concern.
Feb: Review Policy March-April Discuss current staff April-June Implement and communicate plan Current Policy: 2.18 Licensure Requirements It is the expectation that all professional employees will hold a valid North Carolina license appropriate to the position in which he or she is employed. Licensure renewal is the responsibility of the individual, not of the school. Renewal activities for all professional employees need prior approval by the director. Any courses or activities undertaken shall directly relate to the employees' position responsibilities and shall have suitable content level. A record of all approvals; satisfactorily completed renewal activities and timely submission of certificate renewal data to the State Department of Public Instruction shall be maintained in the Personnel file. Any employee allowing a license to expire must have it reinstated prior to the beginning of the next school year. An expired license is a basis for dismissal. 2.21 Highly Qualified Teachers Effective June 30, 2009, all teachers, regardless of hire date, should meet the qualifications and competencies established by federal and state law, policy and regulations, including the requirements of No Child Left Behind. |
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B. | Charter Renewal and Performance Framework | |
Dr. Tracy will provide an update on the 2020 Charter Renewal and Annual Performance Framework
Charter Renewal: Site Visit
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V. | Governance | |
A. | Ex-Officio Membership Application | |
The board has received an application for Ex-Officio membership (Mrs. Callahan). Need to identify the time/location for interview to enable May vote for acceptance. |
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B. | Board Membership Recruitment | |
Based on KHS By-Laws the board is to elect new members in June. In order to prepare for these elections the board will discuss the process in place to recruit new board members. Currently, there is one staff Ex-Officio officer opening, the board will also vote based on the application received. Application has personal information (please keep confidential).
The Board will identify specific skills that are needed for the board and determine the ideal number of voting members for the 2019-20 school year. |
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VI. | Academics | |
A. | Academics: Educational Model Report (March): Literature Review and Selection of Top 6 Models | |
Literature Review: Complete a comprehensive literature review of the known educational models with a focus on Practical and Proven Models.
Identify Top 6 Models: Provide the Board with reasons and rationales for 6 educational models that can be implemented at the school and would provide the school an educational and marketing advantage. |
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VII. | Closed Session | |
A. | Motion to Enter Closed Session | |
Vote to enter closed session pursuant to NCGS § 143-318.11 Section (a)(3): |
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B. | Closed Session | |
C. | Exit Closed Session | |
D. | Closed Session Readout | |
VIII. | Board-Inform Topics | |
Governance
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A. | Executive Director Monthly Report | |
Board Members will have time to ask Executive Director specific questions pertaining to his monthly report.
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B. | Governance: Exceptional Children: Fiscal Desk Review | |
The purpose of the Individuals with Disabilities Education Act (IDEA) fiscal monitoring is to confirm federal, state, and local resources are focused on improved results for children with disabilities and their families. The process consists of multiple tiers; Tier II requires school systems to complete the IDEA Fiscal Desk Review.
Kestrel's initial submission of the Fiscal Desk review included all components but was returned for additional specificity regarding one procedure and an error that was identified on one of the financial reports. Ms. Jackson worked with Acadia to address the concerns. As a result of these efforts the necessary updates have been resubmitted to DPI. At this time KHS has completed the requirements of the Fiscal Desk Review. |
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C. | Governance: End of Year Academic Planning (Remediation and Summer School) | |
Ms. Goff has provided an update of the End of Grade Prep, Summer Remediation, and Summer Reading Camp.
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D. | Finance: Targeted Support & Improvement Additional Targeted Support (TSI-AT) | |
Dr. Tracy informed the board of the the Targeted Support & Improvement Additional Targeted Support (TSI-AT) grant that was submitted to the state.
Based on feedback from the state KHS may be awarded a one time amount from $7,000-10,000*. The amount can be used for the following reasons; see grant application for full detail:
Page 2 of the report was uploaded to the CCIP site on 3.8.19 |
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E. | Governance: Annual Policy Review | |
The Board of Directors will annually review all polices and staff handbooks, the schedule is below. For the month of September the board is complete the 1st read of the School and Community Policy
Staff Handbook June (First Read) July (Second Read) August (Board Approval) School and Community Policy Section September (First Read) October (Second Read) November (Board Approval) Finance Policy Section December (First Read) January (Second Read) February (Board Approval) Employee Policy Section March (First Read) April (Second Read) May (Board Approval) |
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F. | Governance: Board of Directors and PTSO | |
The PTSO has reached out to the board to discuss a more formal relationship.
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G. | Board of Directors Summer Retreat | |
The Board of Directors will discuss the dates, goals, and possible facilitators of the summer retreat. This retreat should also be aligned with the onboarding of new board members. |
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H. | Governance: Mission, Vision, and Strategic Planning Process | |
IX. | Closing Items | |
A. | Adjourn Meeting |