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Clarksville Charter School

Minutes

Regular Schedule Board Meeting

Date and Time

Wednesday July 21, 2021 at 6:30 PM

Location

Join Zoom Meeting
https://sequoiagrove-org.zoom.us/j/97355146967

Meeting ID: 973 5514 6967
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Meeting ID: 973 5514 6967
Find your local number: https://sequoiagrove-org.zoom.us/u/acJqEcbl0p
 
The mission of Clarksville Charter School is to develop the individual gifts of students in El Dorado County and adjacent counties to become critical thinkers, responsible citizens and innovative leaders prepared for academic and real-life achievement in the 21st Century. The mission will be accomplished through quality, personalized, standards-based education which could include online coursework, offline textbook work, project-based learning, and unique hands‐on and experiential learning experiences facilitated in partnership with students, parents, staff, and community.

Directors Present

Emily Allen (remote), Kelley Laliberte (remote), Keri Dalebout (remote), Lisa Jobe (remote)

Directors Absent

None

Guests Present

Darcy Belleza (remote), Jenell Sherman (remote), Julie Haycock-Cavender (remote), Katie Royer (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Keri Dalebout called a meeting of the board of directors of Clarksville Charter School to order on Wednesday Jul 21, 2021 at 6:39 PM.

C.

Approval of the Agenda (p. 1-4)

Lisa Jobe made a motion to approve the Agenda with the amendment of tabling Item 5a (New Vendor Contracts) and moving Board Member Appointment up to Item 1D.
Keri Dalebout seconded the motion.
Jenell Sherman requested to table the Vendor Contract, Item 5a. 
The board VOTED to approve the motion.
Roll Call
Kelley Laliberte
Aye
Emily Allen
Abstain
Keri Dalebout
Aye
Lisa Jobe
Aye

D.

Board Member Appointment

Lisa Jobe made a motion to appoint Emily Allen as new Governing Board Member and President.
Kelley Laliberte seconded the motion.
The board VOTED to approve the motion.
Roll Call
Keri Dalebout
Aye
Kelley Laliberte
Aye
Emily Allen
Abstain
Lisa Jobe
Aye
Lisa Jobe made a motion to appoint Keri Dalebout as acting Secretary for the remainder of this Governing Board Meeting.
Kelley Laliberte seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Public Comments

No public comments. 

F.

Approve Minutes (p. 5-10)

Kelley Laliberte made a motion to approve the minutes from Regular Scheduled Board Meeting on 06-14-21.
Keri Dalebout seconded the motion.
The board VOTED unanimously to approve the motion.

G.

Executive Director's Report (p. 11-26)

Jenell Sherman presented the Executive Director Report.
  • Personnel Update- Royce Gough is CEO of Sequoia Grove Charter Alliance (SGCA), Dr. Amanda Johnson is CFO for the Schools, Interim Director of Education Services is Megan Nason
  • New Websites- launched July 1, 2021
  • New Legislation- Charter Renewal Extension Ed. Code 47607.4,  New Charter Moratorium 47612.7(a), Updated Independent Study Policy and Updated Master Agreements, Synchronous Learning Opportunities, Transitional Kindergarten Changes, AB 104: Immediate 
  • Enrollment Update- 1532 students currently enrolled, Goal is 1635 students 
  • Sequoia Grove Charter Alliance Updates- Transition of Services began July 1, 2021, Sequoia Grove  Buildings include Clarksville Resource Center (open to Clarksville families and staff), North and South Offices (open to staff only), Product Ordering Timeline, Streamlining Processing,  On-Boarding Community Partners (formerly called Vendors), Lending Library- Using Follet Library System, Target date to resume Library serviced is October 1, 2021, Resource Center planning to open on August 16, 2021
  • Board Vacancy- 1 opening, also CSO openings 
  • Back to School- Teachers return August 2, 2021, Students return August 16, 2021
  • Community Support- Summer Edition Newsletter, Park Days, Consumable Curriculum Exchange, Waiting Game Ideas, Free Homeschool Resources 

II. Governance

A.

Upcoming Compliance Items

Jenell Sherman presented the Upcoming Compliance Items. 

B.

Governing Board Vacancy

There is one Governing Board Member vacancy. 

C.

Governing Board Self-Evaluation

Emily Allen lead the discussion of the Governing Board Self-Evaluation.
Governing Board requested closed session be added to August Board Meeting Agenda to discuss goals with Jenell Sherman. 
Lisa Jobe will write a communication to families introducing the Governing Board. 

III. Finances

A.

Education Protection Account Budget 2021-22

Lisa Jobe made a motion to approve the Education Protection Account Budget 2021-2022.
Keri Dalebout seconded the motion.
Darlington Ahaiwe presented the Education Protection Account Budget 2021-2022. 
The board VOTED unanimously to approve the motion.

IV. Operations

A.

Organizational Chart

Keri Dalebout made a motion to approve the Organizational Chart.
Lisa Jobe seconded the motion.
Jenell Sherman presented the Organizational Chart. 
The board VOTED unanimously to approve the motion.

B.

Employee Handbook Amendment

Lisa Jobe made a motion to approve the Employee Handbook Amendment.
Kelley Laliberte seconded the motion.
Jenell Sherman presented the Employee Handbook Amendment. 
The board VOTED unanimously to approve the motion.

V. Academic Excellence

A.

New Vendor Contract

Item tabled.

VI. Closing Items

A.

Board of Director's Comments & Requests

Emily Allen requested to have discussion of Governing Board Officer's roles at next regular scheduled board meeting.
 
Emily Allen opened discussion about Tech Policy regarding new tech for students and communication to families. 

Lisa Jobe asked about vaccine policy for in-person instruction. 

B.

Announcement of Next Regular Scheduled Board Meeting

Emily Allen announced the Next Regular Scheduled Board Meeting is August 18, 2021 at 6:30 PM.

C.

Adjourn Meeting

Lisa Jobe made a motion to adjourn the meeting.
Keri Dalebout seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:50 PM.

Respectfully Submitted,
Emily Allen
Prepared by:
Katie Royer

Noted by:


________________
Board Secretary
Public Comment Rules:  Members of the public may address the Board on agenda or non-agenda items through the teleconference platform, Zoom. Zoom does not require the members of the public to have an account or login. Please either utilize the chat option to communicate to the administrative team of your desire to address the Board or simply communicate orally your desire to address the Board when the Board asks for public comments. Speakers may be called in the order requests are received. Comments are limited to 2 minutes each, with no more than 15 minutes per single topic.  If a member of the public utilizes a translator to address the Board, those individuals are allotted 4 minutes each.  If the Board utilizes simultaneous translation equipment in a manner that allows the Board to hear the translated public testimony simultaneously, those individuals are allotted 2 minutes each. By law, the Board is allowed to take action only on items on the agenda.  The Board may, at its discretion, refer a matter to school staff or calendar the issue for future discussion.
 
Note: The Governing Board encourages those with disabilities to participate fully in the public meeting process.  If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the public meeting, please contact the Governing Board Office at (562) 584-0427 at least 48 hours before the scheduled board meeting so every reasonable effort can be made to accommodate you.  (Government Code § 54954.2; Americans with Disabilities Act of 1990, § 202 (42 U.S.C. § 12132)).