Clarksville Charter School
Minutes
Regular Scheduled Board Meeting
Date and Time
Monday June 14, 2021 at 6:30 PM
Topic: CCS Board Meeting
Time: Jun 14, 2021 06:30 PM Pacific Time (US and Canada)
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Meeting ID: 979 4119 4462
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Meeting ID: 979 4119 4462
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Time: Jun 14, 2021 06:30 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://zoom.us/j/97941194462
Meeting ID: 979 4119 4462
One tap mobile
+16699006833,,97941194462# US (San Jose)
+12532158782,,97941194462# US (Tacoma)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Washington DC)
Meeting ID: 979 4119 4462
Find your local number: https://zoom.us/u/aea2rcvvoI
The mission of Clarksville Charter School is to develop the individual gifts of students in El Dorado County and adjacent counties to become critical thinkers, responsible citizens and innovative leaders prepared for academic and real-life achievement in the 21st Century. The mission will be accomplished through quality, personalized, standards-based education which could include online coursework, offline textbook work, project-based learning, and unique hands‐on and experiential learning experiences facilitated in partnership with students, parents, staff, and community.
Directors Present
Emily Allen (remote), Kathleen Burwell-Callero (remote), Kelley Laliberte (remote), Keri Dalebout (remote), Lisa Jobe (remote)
Directors Absent
None
Guests Present
Darcy Belleza (remote), Darcy Belleza (remote), Darlington Ahaiwe (remote), Dr. Amanda Johnson (remote), Jenell Sherman (remote), Kaela Haydu (remote), Katie Royer (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
Emily Allen called a meeting of the board of directors of Clarksville Charter School to order on Monday Jun 14, 2021 at 6:39 PM.
C.
Approval of the Agenda (p. 1-4)
Lisa Jobe made a motion to approve the Agenda with date correction in item 5C.
Keri Dalebout seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Closed Session
Kelley Laliberte made a motion to move into closed session at 6:41 PM.
Kathleen Burwell-Callero seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Announcement of Any Action Taken in Closed Session
F.
Public Comments
No public comments.
G.
Approve Minutes (p. 5-10)
Kelley Laliberte made a motion to approve the minutes from Regular Scheduled Board Meeting on 05-27-21.
Keri Dalebout seconded the motion.
The board VOTED unanimously to approve the motion.
H.
Executive Director's Report (p. 11-26)
Jenell Sherman presented the Executive Director's Report.
- Enrollment- 1436 students currently enrolled, goal is 1635 students by August 2021
- Hiring- 56 teachers returning, 11 new hires, 2 openings
- The Grove-
- launch date is July 1st
- email migration is underway
- hiring is complete but may expand as needed
- Roseville and Sacramento offices opening soon
- Sequoia Grove Charter Alliance has 2 board member vacancies (hope to fill in late August)
- Tech orders are arriving, Sequoia Grove Charter Alliance is taking over unfulfilled Tech orders from this school year. Royce Gough briefly explained the global technology shortage.
- Thursday, June 17th at 6:00 PM is their next Board Meeting
- Lisa Jobe asked if student activity could take place at the new offices. Clarksville families can only have an event at the Clarksville Library. It is the only resource center.
II. Finance
A.
May Financials (p. 27-52)
Keri Dalebout made a motion to approve the May Financials.
Lisa Jobe seconded the motion.
Darlington Ahaiwe presented the May Financials.
Emily Allen asked about pg 35 of board packet- YTD Percentage of Change compares beginning and end of year YTD percentage (May 1 balance to June 30).
The board VOTED unanimously to approve the motion.
Emily Allen asked about pg 35 of board packet- YTD Percentage of Change compares beginning and end of year YTD percentage (May 1 balance to June 30).
B.
Annual Budget
Lisa Jobe made a motion to approve the Annual Budget.
Keri Dalebout seconded the motion.
Emily Allen asked what the savings will be with not having to borrow money at the end of the year.
Darlington Ahaiwe noted $412k overall expenses for Sale of Receivables.
The board VOTED unanimously to approve the motion.
Darlington Ahaiwe noted $412k overall expenses for Sale of Receivables.
C.
Shared Executive Personnel Memorandum of Understanding for Julie Haycock-Cavender and Jenell Sherman (p. 57-58)
Kelley Laliberte made a motion to approve the Shared Executive Personnel Memorandum of Understanding for Julie Haycock-Cavender and Jenell Sherman .
Kathleen Burwell-Callero seconded the motion.
Jenell Sherman presented Shared Executive Personnel Memorandum of Understanding for Julie Haycock-Cavender and Jenell Sherman.
Attachments will come back for final approval in the fall.
The board VOTED unanimously to approve the motion.
Attachments will come back for final approval in the fall.
D.
Executive Director Salary Schedule
Keri Dalebout made a motion to approve Executive Director Salary Schedule.
Kathleen Burwell-Callero seconded the motion.
Darcy Belleza presented the Executive Director Salary Schedule.
The board VOTED unanimously to approve the motion.
E.
Shared Staff Memorandum of Understanding
Lisa Jobe made a motion to approve Shared Staff Memorandum of Understanding.
Kelley Laliberte seconded the motion.
Jenell Sherman presented the Shared Staff Memorandum of Understanding.
Attachments coming back to the board for final approval in the fall.
The board VOTED unanimously to approve the motion.
Attachments coming back to the board for final approval in the fall.
F.
Shared Staff Memorandum of Understanding with Central for High School Virtual Academy
Kathleen Burwell-Callero made a motion to approve the Shared Staff Memorandum of Understanding with Central for High School Virtual Academy.
Kelley Laliberte seconded the motion.
Jenell Sherman presented the Shared Staff Memorandum of Understanding with Central for High School Virtual Academy.
The attachments will be brought back to the Board in the fall for final approval.
Emily Allen inquired about how balanced staffing was with HSVA. Jenell Sherman explained it was fairly balanced.
All students who wanted to attend HSVA and JHVA classes were able to.
The board VOTED unanimously to approve the motion.
The attachments will be brought back to the Board in the fall for final approval.
Emily Allen inquired about how balanced staffing was with HSVA. Jenell Sherman explained it was fairly balanced.
All students who wanted to attend HSVA and JHVA classes were able to.
G.
Services Agreement with Sequoia Grove Charter Alliance
Keri Dalebout made a motion to approve Services Agreement with Sequoia Grove Charter Alliance.
Lisa Jobe seconded the motion.
Jenell Sherman presented the Services Agreement with Sequoia Grove Charter Alliance.
Procopio and Young, Minney, and Corr have both reviewed the agreement.
The board VOTED unanimously to approve the motion.
Procopio and Young, Minney, and Corr have both reviewed the agreement.
H.
Stipends Chart
Lisa Jobe made a motion to approve the Stipends Chart.
Kathleen Burwell-Callero seconded the motion.
Jenell Sherman presented the Stipends Chart.
The board VOTED unanimously to approve the motion.
III. Operations
A.
Resolution to Change Email Addresses and Other Contact Information on all Policies and Documents
Kathleen Burwell-Callero made a motion to approve Resolution to Change Email Addresses and Other Contact Information on all Policies and Documents.
Lisa Jobe seconded the motion.
Jenell Sherman presented Resolution to Change Email Addresses and Other Contact Information on all Policies and Documents.
The board VOTED unanimously to approve the motion.
B.
Conflict Waiver for Representation of Sequoia Grove Charter Alliance
Lisa Jobe made a motion to approve the Conflict Waiver for Representation of Sequoia Grove Charter Alliance.
Kathleen Burwell-Callero seconded the motion.
Jenell Sherman presented Conflict Waiver for Representation of Sequoia Grove Charter Alliance.
The board VOTED unanimously to approve the motion.
C.
Animals at School Policy
Kathleen Burwell-Callero made a motion to approve the Animals at School Policy.
Kelley Laliberte seconded the motion.
Jenell Sherman presented the Animals at School Policy.
The board VOTED unanimously to approve the motion.
D.
Safe Return to In-Person Instruction Plan
Darcy Belleza introduced the Safe Return to In-Person Instruction Plan.
E.
Public Hearing of Safe Return to In-Person Instruction Plan
Kathleen Burwell-Callero made a motion to go into Public Hearing of Safe Return to In-Person Instruction Plan at 8:13 PM.
Lisa Jobe seconded the motion.
Emily Allen asked where the safety guidelines came from? Darcy Belleza answered that the January COVID-19 Plan came from California Department of Education guidelines.
This template is more of a broad narrative. We can revisit and revise the template in six months.
Kathleen Burwell-Callero made a motion to end the Public Hearing at 8:21 PM.
Kelley Laliberte seconded the motion.
The board VOTED unanimously to approve the motion.
This template is more of a broad narrative. We can revisit and revise the template in six months.
Kathleen Burwell-Callero made a motion to end the Public Hearing at 8:21 PM.
Kelley Laliberte seconded the motion.
IV. Academic Excellence
A.
Local Control and Accountability Plan 2021-2022
Keri Dalebout made a motion to approve the Local Control and Accountability Plan 2021-2022 including Expenditures.
Lisa Jobe seconded the motion.
Darcy Belleza presented the Local Control and Accountability Plan 2021-2022 including Expenditures.
The board VOTED unanimously to approve the motion.
B.
Budget Overview for Parents 2021-2022
Lisa Jobe made a motion to approve the Budget Overview for Parents 2021-2022.
Kathleen Burwell-Callero seconded the motion.
Darcy Belleza presented the Budget Overview for Parents 2021-2022.
The board VOTED unanimously to approve the motion.
C.
Student Freedom of Speech and Expression Policy
Lisa Jobe made a motion to approve the Student Freedom of Speech and Expression Policy.
Kelley Laliberte seconded the motion.
Jenell Sherman presented the Student Freedom of Speech and Expression Policy.
Emily Allen asked if this could become an issue with the Central schools because we share High School Virtual Academy with them. She wondered if a Central teacher would handle an issue the same way as one of our teachers.
Darcy Belleza noted that this policy protects the school but also describes students' rights.
The board VOTED unanimously to approve the motion.
Emily Allen asked if this could become an issue with the Central schools because we share High School Virtual Academy with them. She wondered if a Central teacher would handle an issue the same way as one of our teachers.
Darcy Belleza noted that this policy protects the school but also describes students' rights.
D.
Sexual Health and HIV Prevention Policy
Keri Dalebout made a motion to approve the Sexual Health and HIV Prevention Policy.
Kelley Laliberte seconded the motion.
Jenell Sherman presented the Sexual Health and HIV Prevention Policy.
The board VOTED unanimously to approve the motion.
E.
Parent and Family Involvement Policy
Kathleen Burwell-Callero made a motion to approve the Parent and Family Involvement Policy.
Kelley Laliberte seconded the motion.
Jenell Sherman presented the Parent and Family Involvement Policy.
The board VOTED unanimously to approve the motion.
F.
Homeless Education Policy Review
The staff has conducted an annual review of the Homeless Education Policy. No updates have been made.
V. Governance
A.
Board Calendar for the 2021-2022 School Year (p. 213-214)
Lisa Jobe made a motion to approve the Board Calendar for the 2021-2022 School Year.
Keri Dalebout seconded the motion.
Jenell Sherman presented the Board Calendar for the 2021-2022 School Year.
Board meetings will be Wednesdays at 6:30 PM.
The board VOTED unanimously to approve the motion.
Board meetings will be Wednesdays at 6:30 PM.
B.
Discussion and Potential Action on Stipend Amounts for Board Members
The Board stipend amount will stay the same as this year.
C.
Governing Board Vacancy
Darcy Belleza announced that we have no applicants at this time. Waiting until later in August may be a good time to reach out to parents.
Emily Allen will send in her resume.
Emily Allen will send in her resume.
D.
Upcoming Compliance Items (p. 215-216)
Jenell Sherman shared the Upcoming Compliance Items provided by Darlington Ahaiwe.
E.
Conflict of Interest Policy
Jenell Sherman reviewed the Conflict of Interest Policy. The current Board members will sign in July. New members will sign as they begin their term.
Using position as board member for financial or personal gain internally is not allowed.
Outside influence is allowable and encouraged - i. e. letter of recommendation for college, job, etc.
Using position as board member for financial or personal gain internally is not allowed.
Outside influence is allowable and encouraged - i. e. letter of recommendation for college, job, etc.
VI. Closing Items
A.
Board of Director's Comments & Requests
Emily Allen reminded board members of the Self-Evaluations due in July.
Board Member Self-Evaluations may need to be conducted in open session. Royce Gough suggested it may be done at the Board Retreat.
Staff will confirm protocol.
Emily Allen discussed Online Governance Academy. Asked all board members to have it completed by next board meeting.
Board Member Self-Evaluations may need to be conducted in open session. Royce Gough suggested it may be done at the Board Retreat.
Staff will confirm protocol.
Emily Allen discussed Online Governance Academy. Asked all board members to have it completed by next board meeting.
B.
Announcement of Next Regular Scheduled Board Meeting
Kathleen Burwell-Callero made a motion to approve the Next Regular Scheduled Board Meeting is Wednesday, July 21 at 6:30 PM. .
Kelley Laliberte seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Adjourn Meeting
Lisa Jobe made a motion to adjourn the meeting.
Kathleen Burwell-Callero seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:14 PM.
Respectfully Submitted,
Emily Allen
Kathleen Burwell-Callero motioned to move out of closed session at 6:50 PM.
Lisa Jobe seconded the motion.
The Board voted unanimously to approve the motion.