No public comments were made. 

The after school program site visit was a visit to see how OMI was spending the after school program grant. On the positive side of the results, the Region 4 representatives enjoyed the elements that the program provided for the students.

On the technical side, OMI would have to improve in certain areas. The data that the Region 4 representatives had was from last year and they were observing this year. One of the issues that came up is that the program was not getting wet signatures of the students and the parents when students were being signed out. Our after school program, HOTE, will have to start getting wet signatures and have parents give the reason for why the student is being picked up. 

Marc Mares asked if high school students could be a part of the after school program and help with the discipline and making sure that the students in the program are behaving. Dr. Streshly agreed that was a possibility and CMSgt Thomas James agreed too as well.

CMSgt Thomas James started by stating that OMI had accepted 222 new candidates and have had our second new candidate introduction since the last board meeting.

OMI staff worked closely with the new candidate families to gather the necessary onboarding documents like immunization records, birth certificates, transcripts, and any applicable IEP documentation. 

When families of new candidates came in and will come in for the new candidate registrations, OMI sees that as the families committing to attend OMI. Some families have accepted the offer to have their student(s) to come to OMI and committed to camp, but have not come in for any registration day. The OMI staff will continue to pursue these families to ensure that they come to campus and deliver the necessary documents, 106 families at the time of the May 11, 2023 board meeting.

The 6th grade class could be over 90 students if every candidate is reigned in. The 9th grade saw significant growth and will potentially have roughly 95 students (returning and new).

Honorable Jerry Brown asked if the new candidate update could be given to the board as a written report because he wanted to see the figures presented in a tangible manner. CMSgt Thomas James mentioned that he could make this a written report and reminded the board that this report is fluid and constantly changing. CMSgt James mentioned that every single one of the candidates that have accepted or are being pursued has been contact via phone call at the minimum two times.

Dr. Streshly presented a QR code at two separate Grizzly Night events in order to get feedback from families. Dr. Streshly also planned to send the OMI staff an email containing the survey so they can also provide feedback in addition to the families so we can overall well-rounded results. Dr. Streshly provided statistics that she found from the LCAP family survey. Overall, the LCAP survey that was sent to families received positive feedback in the results.

Some of the results that families wanted included sports, intramurals, more tutors, more mental health counseling, and diversity of the professional community (staff). 

Marc Mares asked if one of our shadow data technicians could pull data from Aeries to see how many parents are actively engaged with seeing their student's grades among other things quantified on the Aeries platform.

Jerry Brown asked LTC Vincent Salazar to report on any deviation of the cashflow as an update.

LTC Salazar mentioned that the board would see a major change in the cashflow. Due to state funds that were given as a result of the reduction in enrollment in the previous year, a spike can be seen. California state gave these funds to charter schools that had a reduction in enrollment. OMI received $1,365,000 of one time state funds and received it all at once.

This was brought to the board as a formality because the E-rate purchase was previously approved/ratified (in January) but CMSgt James wanted to keep the board in the loop that the e-rate came through and it was below the projected figures.

Roughly speaking, the figure that CMSgt James believes that the sprucing up of everything would be $650,000 and estimated that OMI would need 18 months to fix everything.

Schools have the capability of having up to $100,000 of E-rate funds per school year.

The main reason for bringing the board meeting dates as a first reading to the board was to receive guidance on whether the board would want to reduce the amount of current set board meetings by three or four. 

The OMI staff researched what board meeting dates could potentially be removed and still comply with the fiscal and reporting deadlines. The dates that were chosen were as follows: July 2023, October 2023, and January 2024. The fourth board meeting date that was in question for reduction was April 2024.

Dr. Streshly mentioned that OMI staff would be including the federal grant reporting deadlines as well so the board and the staff would know what was being reported when.

Marc Mares asked if SGT Jose Hernandez or the shadow CFO Rebekah Runyan would be giving the board report. At the beginning, shadow CFO Rebekah Runyan would give the reports and transition the responsibility to Jose.

The board decided that they would like the OMI staff to bring a second reading of the meeting dates with four meetings reduced. The board also asked the OMI staff to look into making adjustments to the June meetings if at all possible.

CMSgt Thomas James explained that the rising cadet leadership was identified and that the board would have a cadet representative. The primary cadet for the board would be C/1LT Tsung Lin Tsai and the alternate student board member would be C/1LT Ryan Ton.

This summary is an annual requirement to show the board of directors. OMI staff would have to report the funding that the school received and how the funds were spent. At the end of the year, OMI would have received $1,470,438 and these funds could only be spent on instruction.

Admiral Breckenridge mentioned that in previous years, OMI would send out a staff survey and thought that it would be a good idea to send one out this year.