Oakland Military Institute, College Preparatory Academy
Minutes
Regular Board Meeting
Date and Time
Thursday April 13, 2023 at 4:15 PM
Location
Oakland Military Institute College Preparatory Academy Regimental Hall
3877 Lusk Street, Oakland, CA 94608
Teleconference: 916-834-1162
In response to the expiration of Governor Newsom’s Executive Order N-29-20, which temporarily suspended provisions of the Brown Act relating to public meetings, the Board will resume in-person board meetings.
In Compliance with the Americans with Disabilities Act, those requiring special assistance to access the board meeting should contact Carlos Rodriguez at crodriguez@omiacademy.org. Notifications of at least 24 hours prior to the meeting will enable Oakland Military Institute to make reasonable arrangements to ensure accessibility to the board meeting.
All in-person meeting attendees, wearing a well-fitted mask that covers the nose and mouth without gaps is strongly recommended but not required.
Directors Present
A. Campbell Washington, D. Clisham, J. Breckenridge, J. Brown, M. Baldwin (remote), M. Mares
Directors Absent
J. Wire
Guests Present
2 online participants (remote), 5 in person participants, C. James, C. Rodriguez, K. Wong, M. Streshly, S. Lipsey, V. Salazar
I. Opening Items
A.
Roll Call
B.
Call the Meeting to Order
C.
Public Comment
D.
Ordering of the Agenda
Roll Call | |
---|---|
J. Breckenridge |
Aye
|
J. Brown |
Aye
|
M. Mares |
Aye
|
A. Campbell Washington |
Aye
|
M. Baldwin |
Aye
|
D. Clisham |
Aye
|
J. Wire |
Absent
|
II. Approval of Consent Items
A.
Minutes of March 16, 2023 Regular Meeting
Roll Call | |
---|---|
J. Wire |
Absent
|
M. Baldwin |
Aye
|
A. Campbell Washington |
Aye
|
J. Brown |
Aye
|
J. Breckenridge |
Aye
|
M. Mares |
Aye
|
D. Clisham |
Aye
|
B.
OMI Bank Account Activity (March 1, 2023 - March 31, 2023)
Roll Call | |
---|---|
M. Baldwin |
Aye
|
J. Breckenridge |
Aye
|
A. Campbell Washington |
Aye
|
J. Wire |
Absent
|
D. Clisham |
Aye
|
J. Brown |
Aye
|
M. Mares |
Aye
|
C.
Personnel Report
Roll Call | |
---|---|
J. Breckenridge |
Aye
|
D. Clisham |
Aye
|
M. Mares |
Aye
|
J. Brown |
Aye
|
J. Wire |
Absent
|
A. Campbell Washington |
Aye
|
M. Baldwin |
Aye
|
D.
New Contracts
Jody Breckenridge asked about the contract that was for painting of the rails. She asked what OMI classified as an in-house facilities job and what needs to be contracted out.
Thomas James explained to the board that once a week, he and others sit down for a facilities meeting in which they discuss the facility needs. The reason for the Guzman Building rail painting job was because when the paint chipped off of the rails, it posed a safety hazard for the cadets. The timeframe and the volume of the job was too big for the OMI facilities manager so OMI looked out to contract.
Roll Call | |
---|---|
M. Baldwin |
Aye
|
M. Mares |
Aye
|
J. Wire |
Absent
|
D. Clisham |
Aye
|
A. Campbell Washington |
Aye
|
J. Brown |
Aye
|
J. Breckenridge |
Aye
|
III. Superintendent's Update
A.
OUSD Charter Committee Site Visit
This was the second time that the OUSD Charter Committee visited OMI this school year. Three individuals from OUSD visited and left a positive report. An instructional leadership team was assembled for interviews and Dr. Streshly was happy to see that the staff spoke so highly of the school and were very knowledgeable because they were familiar in the goals.
The three visitors got a chance to visit the 6th grade wing, Spanish classes, English classes, and a science class. The Committee appreciated the behavior control in the 6th grade, enthusiastic Spanish teacher engagement, and the science lab demonstrations that they witnessed.
B.
LCAP Timeline
The LCAP timeline is a cyclical time that is year-round and lines up with the fiscal calendar.
Based on the WASC action plans that the OMI WASC provided in conjunction with the LCAP timeline, this will give Dr. Streshly and the team a chance to articulate and focus on the main goals set forth.
Community input is needed in this process, so OMI gave out a survey in December/January and created an LCAP survey that was given out to parents at the last Grizzly Family Night. Grizzly Family Night on May 1st will be focused on our "rising seniors." These are our juniors and we will be trying to get the juniors to understand how to have a strong senior year.
C.
Student Scholarships
Requests from staff to bring back student scholarships were on the rise so Dr. Streshly wanted to get the opinion of the OMI Board.
Jerry Brown asked for clarification pertaining to criteria for getting the student scholarships.
Marc Mares asked what the intended/asked for number for donations to reach for the student scholarships should be and Dr. Streshly said around $15,000-$25,000. Dr. Streshly mentioned that maybe the distribution of scholarship funds could be based on where the student is headed to school/career.
Jody Breckenridge mentioned that the main reason that some students would not be able to attend the schools that they got into was that they did not have enough money for the housing at the school. She asked if that could be a choice for what OMI uses the scholarship funds for.
IV. Information/Discussion Items
A.
Cashflow Update
OMI will get more money at the end of the school year so that expenses can be covered for the beginning of the year.
The disbursements for the months of March to May dropped because of the 6 year expenditure of the books purchased then goes in an upward trend because of the end of year finances.
LTC Vince Salazar showed the deeper dive of the financial statements so the OMI Board knows what is budgeted and what is being spent and what finances have yet to be sent to OMI for the remaining months.
B.
Technology Update
Mark Basnage explained the technology update. He explained that the month that he has been present with OMI, he had been trying to figure out what technology was here and what was not.
The wifi was the biggest problem. The school entered into a contract two years ago for managed wifi. He explained that it was either neglect or oversight on the behalf of the wifi wire installers because some of the material used has failed since. Two high level engineers came to OMI to assess the situation and they found problems that they could fix with newer equipment. The engineers acknowledged that Comcast made plenty of mistakes.
All this is in an effort to get ready for the state testing and have the wifi functioning fully.
Jody Breckenridge asked if OMI was getting money back for the broken equipment not working properly. Mark said yes, he was working to find a solution for that.
C.
Andinet Yichalal Update
CMSgt Thomas James mentioned that Solomon Feleke brought forth a proposal that would take a school to Ethiopia in a similar structure/mimicking OMI.
Solomon visualized having some of their delegates come to tour OMI and gather information that they could take home to Ethiopia to start the school with OMI's help. Solomon presented the board with two letters. The first letter was to explain that he intended to have some of his delegates come to tour OMI. The second letter was to invite OMI senior admin to travel to Ethiopia to engage with the military and higher officials.
Thomas James acknowledged that he thought that Solomon Feleke did a good job conveying his message to OMI and taking the appropriate steps to move this endeavor along. Solomon Feleke is a proud parent of OMI and has been amazed at the way OMI operated during the time that his kids went here.
Jerry Brown mentioned that this relationship that Solomon Feleke would like to foster is similar to the sister cities programs. He mentioned that this endeavor is complicated and may be too big for OMI to handle.
General David Baldwin explained that he believed that this was an intriguing proposal but the best route to take with this endeavor was to have more of a virtual relationship and serve as an advisor.
V. Action Items
A.
Action/Discussion: Salary Schedule
Due to the resignation from our Data Manager, OMI had to evaluate the positions in order to cater to OMI's needs.
Dr. Streshly added tutors to the salary schedule because the school needs more tutors and they would help dearly.
She also shifted positions and responsibilities that were highlighted to better help with the workload for each person.
An attendance position was not on the salary schedule previously but that position was combined with Registrar duties.
Dr. Streshly and the OMI senior administrative team put together the Executive Assistant position and Office Manager so that the Executive Assistant can oversee the office and also serves as the OMI Board liaison.
The Information Technology Technician will be helping with data needs as well. Consultants will be used to help with data needs.
Marc Mares mentioned that it was crucial in the previous school year for someone to know how to mail out transcripts, so this transition of positions needs to be flawless because properly handling transcripts is paramount for the students going off to college.
Roll Call | |
---|---|
J. Brown |
Aye
|
M. Baldwin |
Aye
|
J. Breckenridge |
Aye
|
M. Mares |
Aye
|
D. Clisham |
Aye
|
J. Wire |
Absent
|
A. Campbell Washington |
Aye
|
B.
Approve Addendum to Comprehensive Safety Plan
This was an addendum to the comprehensive safety plan that included OMI's reaction to potential campus shooters and stabbers.
Roll Call | |
---|---|
J. Brown |
Aye
|
D. Clisham |
Aye
|
J. Wire |
Absent
|
M. Baldwin |
Aye
|
A. Campbell Washington |
Aye
|
J. Breckenridge |
Aye
|
M. Mares |
Aye
|
C.
Approve Authorized Signer (Dr. Mary Streshly) for Board Fund Account
Roll Call | |
---|---|
M. Mares |
Aye
|
J. Brown |
Aye
|
A. Campbell Washington |
Aye
|
J. Wire |
Absent
|
D. Clisham |
Aye
|
M. Baldwin |
Aye
|
J. Breckenridge |
Aye
|
D.
Educator Effectiveness Grant
The Educator Effectiveness Block Grant was added to the agenda as a formality because Dr. Streshly could not find the date that this grant was approved by the board in a public meeting.
Roll Call | |
---|---|
J. Brown |
Aye
|
M. Mares |
Aye
|
J. Breckenridge |
Aye
|
D. Clisham |
Aye
|
M. Baldwin |
Aye
|
J. Wire |
Absent
|
A. Campbell Washington |
Aye
|
E.
A-G Grant
Roll Call | |
---|---|
J. Brown |
Aye
|
M. Mares |
Aye
|
M. Baldwin |
Aye
|
J. Breckenridge |
Aye
|
A. Campbell Washington |
Aye
|
J. Wire |
Absent
|
D. Clisham |
Aye
|
VI. Board Member Comments
A.
Personnel Report
Marc Mares asked if OMI could include the Board of Directors in not only civilian personnel changes but with the military staff changes as well.
VII. Closing Items
A.
Adjourn Meeting
Roll Call | |
---|---|
D. Clisham |
Aye
|
J. Brown |
Aye
|
J. Wire |
Absent
|
J. Breckenridge |
Aye
|
A. Campbell Washington |
Aye
|
M. Baldwin |
Aye
|
M. Mares |
Aye
|
There were no public comments.