Oakland Military Institute, College Preparatory Academy

Minutes

Regular Board Meeting

Date and Time

Thursday December 15, 2022 at 4:15 PM

Location

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MODIFIED MEETING PROCEDURES DURING COVID-19 (CORONAVIRUS) PANDEMIC: As per Executive Order N-29-20 from Governor Newsom, Oakland Military Institute’s Board Meetings will move to a virtual/teleconferencing environment using Zoom. The purpose of the Governor’s executive order is to control the spread of Coronavirus (COVID-19) and to reduce and minimize the risk of infection by “limiting attendance at public assemblies, conferences, or other mass events.” The intent is not to limit public participation, but rather to protect public health by following the Governor’s Stay at Home executive order and the Alameda County’s Shelter in Place order.

 

Directors Present

A. Campbell Washington (remote), D. Clisham (remote), J. Breckenridge (remote), J. Brown (remote), J. Wire (remote)

Directors Absent

None

Guests Present

7 more participants joined (remote), C. James (remote), C. Rodriguez (remote), K. Wong (remote), M. Streshly (remote), S. Lipsey (remote), V. Salazar (remote)

I. Opening Items

A.

Roll Call

B.

Call the Meeting to Order

J. Brown called a meeting of the board of directors of Oakland Military Institute, College Preparatory Academy to order on Thursday Dec 15, 2022 at 4:17 PM.

C.

Public Comment

M. Michalowski asked if there was any time that the public could speak on agendized items. She said that she is reiterating this from the previous meeting. 

D.

Ordering of the Agenda

J. Brown made a motion to confirm the order of the agenda.
The board VOTED unanimously to approve the motion.
Roll Call
A. Campbell Washington
Aye
J. Wire
Aye
J. Breckenridge
Aye
J. Brown
Aye
D. Clisham
Aye

II. Adjourn to Closed Session

A.

Public Employment: Superintendent

The OMI Board and lawyer A. Serrao adjourned to closed session at 4:22pm. 

B.

Conference with Legal Counsel

The OMI Board and lawyer A. Serrao adjourned to closed session at 4:22pm. 

III. Reconvene To Open Session

A.

Announcement of Actions Taken in Closed Session

The OMI Board reconvened to open session at 4:45pm.

 

No action was taken.

IV. Approval of Consent Items

A.

Minutes of November 10, 2022 Regular Meeting

J. Breckenridge made a motion to approve the minutes from Regular Board Meeting on 11-10-22.
D. Clisham seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
J. Wire
Aye
A. Campbell Washington
Aye
J. Breckenridge
Aye
J. Brown
Aye
D. Clisham
Aye

B.

OMI Bank Account Activity (November 1, 2022 - November 30, 2022)

J. Breckenridge made a motion to approve the OMI Bank Account activity.
D. Clisham seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
J. Breckenridge
Aye
J. Brown
Aye
J. Wire
Aye
A. Campbell Washington
Aye
D. Clisham
Aye

C.

Personnel Report

J. Breckenridge made a motion to approve personnel report.
D. Clisham seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
A. Campbell Washington
Aye
J. Wire
Aye
D. Clisham
Aye
J. Brown
Aye
J. Breckenridge
Aye

D.

New Contracts

J. Breckenridge made a motion to approve the new contracts presented.
D. Clisham seconded the motion.

J. Breckenridge wanted someone to explain in detail some of the new contracts that were being presented to the OMI Board, specifically the Math and English curriculum.

 

M. Streshly explained that the teachers were able to pilot the two curriculums that were presented to them and they chose the Savvas math and English curriculum.  

 

The material in Savvas was more updated and that would help with the end of the year testing since they are more aligned with the CAASPP exam. Savvas would provide consumables and readers that the students can take home to use.

 

The math curriculum is said to include a program called Successmaker, which helps students who need to regain the fundamental subjects of mathematics. 

 

J. Brown asked what the combined total was for the entire curriculum program and it turns out to be $268,465.50 for a six year commitment. $300,000 was allocated to the adoption of curriculum. 

 

M. Streshly gave positive feedback about the HOTE program and the collaboration between HOTE and OMI.

 

After school program will be paid through the one time monies that were provided from an ASES grant. 

The board VOTED unanimously to approve the motion.
Roll Call
A. Campbell Washington
Aye
D. Clisham
Aye
J. Breckenridge
Aye
J. Wire
Aye
J. Brown
Aye

V. Superintendent's Update

A.

Middle School Power Up Progress Report/Math and ELA Textbook Adoption Update/Professional Development Update

The focus of the power up was math, reading, writing, and relationships. Professional developments were aligned in order to allow teachers to get a handle of the new material.

 

M. Streshly mentioned that a good writing program can uplift a lot of other areas of study as well as reading.

 

M. Streshly mentioned vertical alignment in curriculum so when students change teachers year to year, there will be a consistency in material that is taught from year to year.

VI. Information/Discussion Items

A.

Cashflow Update

For November, the disbursements dropped but were leveled out until the end of the year at about $780,000.

 

More revenue was coming in because of the one time funding that OMI received. 

 

The cashflow looked to be on track and well above the $1,500,000 cash reserve line.

B.

Recruitment Plan Progress Report

Pertaining to the scholarships for cadet recruiting events, OMI leaned on cadets to help with the initial redesign feedback of the website overhaul and recruiting events at other schools. T. James would like to compensate cadets that have helped and will help in an effort to get more more from cadets. T. James will be looking into the military funds allocated for recruitment in order to compensate those cadets that help.

 

Odua Isibor was introduced into the team and has been a great help with the process of changing the website. The redesign decision was made in order to focus on the cadet leadership, recruitment, and the fun that OMI offers. Edlio will be providing a mock up of the newly materialized website that OMI is trying to bring out in order to capture that focus. 

C.

Technology Update

Proposals were taken off of the board packet because there was an interesting proposal sent from Hermes Networks. Many of the features in the Hermes Network proposals were cloud based and so it covered telephone, camera, and firewall. T. James mentioned that he would combine the product offered by Hermes and tie it in with another company product from Honeywell.

 

Next Board meeting will have the necessary proposals. T. James mentioned that he received an updated e-rate proposal from Comcast for better internet. $2500/month for a 5gb service and it includes installation. He mentioned as well that he and the facilities team are looking into proposals for fiber installation throughout the whole campus or in phased installations.

VII. Action Items

A.

Approve First Interim Budget Report

J. Wire made a motion to approve the first interim budget report.
J. Breckenridge seconded the motion.

J. Eischens provided a report for the health of the budget projected for years.

 

She displayed the original budget and the first interim budget based on difference enrollment numbers and one time funds that will be expended.  The federal one time funds will be used all in this fiscal year.

 

This year, the charter school funding is back to having the current year ada. The major revenue assumptions broke down the revenue that was coming from certain budgets like LCFF, ADA, Title I, II, IV, and more. 

 

J. Eischens showed an LCFF Revenue graph based on the changing enrollment numbers. With more enrollment, the revenue increased.

 

J. Breckenridge asked J. Eischens about the projections for homeless and special education students. How they will be affected by the program reductions. J. Eischens explained that OMI gets additional funding for special education students. 

The board VOTED unanimously to approve the motion.
Roll Call
J. Breckenridge
Aye
D. Clisham
Aye
A. Campbell Washington
Aye
J. Brown
Aye
J. Wire
Aye

B.

Second Reading- Graduation Requirement

J. Wire made a motion to approve the second reading of the graduation requirements.
J. Breckenridge seconded the motion.

This was the second reading for the graduation requirements. M. Streshly mentioned that she was consulted by T. Sun about adding another projected year.

 

Military science will be in conjunction with physical education and will have less quantitative weight in the last year of 4 to be in line with the JROTC/marching band standard programs that offer PE credit. 

 

This was done to make room for remediation of classes or extending individual student use of Read180.

 

Ethnic studies will need to be offered by 2026 based on new legislation. 

The board VOTED unanimously to approve the motion.
Roll Call
D. Clisham
Aye
A. Campbell Washington
Aye
J. Breckenridge
Aye
J. Brown
Aye
J. Wire
Aye

C.

Board Secretary- Annie Washington

J. Wire made a motion to appoint Annie Washington to be the Board Secretary.
J. Breckenridge seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
A. Campbell Washington
Aye
J. Breckenridge
Aye
J. Brown
Aye
D. Clisham
Aye
J. Wire
Aye

D.

Approve Resolution on Authorizing Use of Remote Teleconferencing Provisions (AB 361)

J. Breckenridge made a motion to approve resolution on authorizing use of remote teleconferencing provisions (AB 361).
J. Wire seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
J. Breckenridge
Aye
J. Brown
Aye
J. Wire
Aye
D. Clisham
Aye
A. Campbell Washington
Aye

VIII. Board Member Comments

A.

Board Comment.

J. Breckenridge asked if the January board agenda can include an update on where OMI stands on teacher credentialing. This would be added to the personnel report.

 

She also asked if there could be an update on teacher/staff retention in order for the Superintendent to have all the tools necessary to engage in teacher retention. 

IX. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:12 PM.

Respectfully Submitted,
J. Brown
J. Breckenridge made a motion to adjourn regular board meeting.
A. Campbell Washington seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
J. Breckenridge
Aye
J. Brown
Aye
J. Wire
Aye
A. Campbell Washington
Aye
D. Clisham
Aye