Bethany Community School

Minutes

Board Meeting

Date and Time

Thursday May 1, 2025 at 6:00 PM

Directors Present

Alan Farrar, Bill McMahon, Darla Dunagan, David Heller, Jenna Daniels, Megan Coleman, Shawn Bowers

Directors Absent

None

Guests Present

Buddy Coleman, Maegan Parker, Peter Sawers, Scott Lewis, Shauwan Coles-Wilson

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Megan Coleman called a meeting of the board of directors of Bethany Community School to order on Thursday May 1, 2025 at 6:02 PM.

C.

Pledge of Allegiance

D.

Moment of Silence

E.

Approve Minutes

Jenna Daniels made a motion to approve the minutes from Board Meeting on 03-26-25.
David Heller seconded the motion.
The board VOTED to approve the motion.

F.

Approve Minutes

Shawn Bowers made a motion to approve the minutes from Special Board Meeting on 04-02-25.
Bill McMahon seconded the motion.
The board VOTED to approve the motion.

G.

Approve Minutes

David Heller made a motion to approve the minutes from Special Board Meeting on 04-10-25.
Darla Dunagan seconded the motion.
The board VOTED to approve the motion.

II. School Reports

A.

Executive Director's Report

Scott Lewis discussed the Executive Director's Report as attached in the agenda.  Ms. Coles-Wilson discussed the Mission Moment and the high school report.  Maegan Parker presented the middle school report.  Future recognition/awards of staff will be invited to a board meeting for recognition by the board as well.   Buddy Coleman and Peter Sawers discussed college information, including career day, applications, internships, career paths, etc...  There were no board actions on any items.  

B.

School Data

Scott Lewis discussed the school data dashboard and enrollment dashboard.  

C.

BCS Charter Agreement

Scott Lewis presented and discussed the charter agreement.

 

Shawn Bowers made a motion to approve and allow board chair to sign charter application, once amendment is completed regarding exclusion language/code of conduct.
David Heller seconded the motion.
The board VOTED unanimously to approve the motion.

III. Finance

A.

Finance Committee Report

Jenna Daniels presented the Finance Committee Report.

B.

Review YTD Financial Reports

Megan Coleman presented and discussed the YTD financial reports. 

C.

Polaris Contract

Scott Lewis presented and discussed the Polaris Contract.  The Finance Committee has reviewed the contract and recommends its approval from the Board.  

Shawn Bowers made a motion to approve the Polaris contract based on the recommendation from the Finance Committee.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Sharpe Patel Engagement Letter

Scott Lewis presented and discussed the Patel Engagement Letter.  The Finance Committee has reviewed the letter and recommends its approval from the Board. 

 

Shawn Bowers made a motion to approve the Sharpe Patel Engagement Letter based on the recommendation from the Finance Committee.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.

IV. Governance

A.

Governance Committee Report

David Heller presented the Governance Committee Report. 

B.

Approve BOD Chart

David Heller and Megan Coleman presented and discussed the BOD chart.  

Jenna Daniels made a motion to approve the BOD chart as presented.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Recognition

Megan Coleman discussed recognition of board member whose term is expiring in June.

Shawn Bowers made a motion to approve up to $400 to purchase items for recognition of a board member whose term is expiring in June.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.

V. Personnel

A.

Personnel Committee Report

Darla Dunagan presented and discussed the Personnel Committee Report.  

B.

AltHR STATEMENT OF WORK AND FEES 2025

Darla Dunagan presented the ALTHR Statement of Work and Fees for 2025.  The Personnel Committee recommends the approval of the ALTHR contract.

Shawn Bowers made a motion to approve the ALTHR contract based on the recommendation from the Personnel Committee.
David Heller seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Enter Executive Session

Shawn Bowers made a motion to enter Executive Session.
David Heller seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Exit Executive Session

Jenna Daniels made a motion to exit Executive Session.
David Heller seconded the motion.
The board VOTED unanimously to approve the motion.
David Heller made a motion to approve the discretionary bonuses as presented by the Personnel Committee.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.
Shawn Bowers made a motion to approve performance-based bonuses for Buddy Coleman and Peter Sawyers.
The board VOTED unanimously to approve the motion.
David Heller made a motion to approve the purchases presented by Scott Lewis utilizing the SAFER Grant, including the NITOR quote, doors, AED and lighting detector.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Closing Items

A.

Chairperson’s Remarks

B.

Adjourn Meeting

Megan Coleman made a motion to adjourn.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:05 PM.

Respectfully Submitted,
Alan Farrar