Bethany Community School
Minutes
Board Meeting
Date and Time
Thursday May 1, 2025 at 6:00 PM
Directors Present
Alan Farrar, Bill McMahon, Darla Dunagan, David Heller, Jenna Daniels, Megan Coleman, Shawn Bowers
Directors Absent
None
Guests Present
Buddy Coleman, Maegan Parker, Peter Sawers, Scott Lewis, Shauwan Coles-Wilson
I. Opening Items
B.
Call the Meeting to Order
Megan Coleman called a meeting of the board of directors of Bethany Community School to order on Thursday May 1, 2025 at 6:02 PM.
E.
Approve Minutes
Jenna Daniels made a motion to approve the minutes from Board Meeting on 03-26-25.
David Heller seconded the motion.
The board
VOTED to approve the motion.
F.
Approve Minutes
Shawn Bowers made a motion to approve the minutes from Special Board Meeting on 04-02-25.
Bill McMahon seconded the motion.
The board
VOTED to approve the motion.
G.
Approve Minutes
David Heller made a motion to approve the minutes from Special Board Meeting on 04-10-25.
Darla Dunagan seconded the motion.
The board
VOTED to approve the motion.
II. School Reports
A.
Executive Director's Report
C.
BCS Charter Agreement
Shawn Bowers made a motion to approve and allow board chair to sign charter application, once amendment is completed regarding exclusion language/code of conduct.
David Heller seconded the motion.
The board
VOTED unanimously to approve the motion.
III. Finance
A.
Finance Committee Report
B.
Review YTD Financial Reports
C.
Polaris Contract
Shawn Bowers made a motion to approve the Polaris contract based on the recommendation from the Finance Committee.
Megan Coleman seconded the motion.
The board
VOTED unanimously to approve the motion.
D.
Sharpe Patel Engagement Letter
Shawn Bowers made a motion to approve the Sharpe Patel Engagement Letter based on the recommendation from the Finance Committee.
Megan Coleman seconded the motion.
The board
VOTED unanimously to approve the motion.
IV. Governance
A.
Governance Committee Report
B.
Approve BOD Chart
Jenna Daniels made a motion to approve the BOD chart as presented.
Megan Coleman seconded the motion.
The board
VOTED unanimously to approve the motion.
C.
Recognition
Shawn Bowers made a motion to approve up to $400 to purchase items for recognition of a board member whose term is expiring in June.
Megan Coleman seconded the motion.
The board
VOTED unanimously to approve the motion.
V. Personnel
A.
Personnel Committee Report
B.
AltHR STATEMENT OF WORK AND FEES 2025
Shawn Bowers made a motion to approve the ALTHR contract based on the recommendation from the Personnel Committee.
David Heller seconded the motion.
The board
VOTED unanimously to approve the motion.
C.
Enter Executive Session
Shawn Bowers made a motion to enter Executive Session.
David Heller seconded the motion.
The board
VOTED unanimously to approve the motion.
D.
Exit Executive Session
Jenna Daniels made a motion to exit Executive Session.
David Heller seconded the motion.
The board
VOTED unanimously to approve the motion.
David Heller made a motion to approve the discretionary bonuses as presented by the Personnel Committee.
Jenna Daniels seconded the motion.
The board
VOTED unanimously to approve the motion.
Shawn Bowers made a motion to approve performance-based bonuses for Buddy Coleman and Peter Sawyers.
The board
VOTED unanimously to approve the motion.
David Heller made a motion to approve the purchases presented by Scott Lewis utilizing the SAFER Grant, including the NITOR quote, doors, AED and lighting detector.
Jenna Daniels seconded the motion.
The board
VOTED unanimously to approve the motion.
VI. Closing Items
A.
Chairperson’s Remarks
B.
Adjourn Meeting
Megan Coleman made a motion to adjourn.
Jenna Daniels seconded the motion.
The board
VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:05 PM.
Respectfully Submitted,
Alan Farrar
Scott Lewis discussed the Executive Director's Report as attached in the agenda. Ms. Coles-Wilson discussed the Mission Moment and the high school report. Maegan Parker presented the middle school report. Future recognition/awards of staff will be invited to a board meeting for recognition by the board as well. Buddy Coleman and Peter Sawers discussed college information, including career day, applications, internships, career paths, etc... There were no board actions on any items.