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Bethany Community School

Minutes

Board Meeting

Date and Time

Wednesday March 26, 2025 at 6:00 PM

Directors Present

Alan Farrar, Bill McMahon, Darla Dunagan, David Heller (remote), Jenna Daniels, Megan Coleman, Shawn Bowers

Directors Absent

None

Guests Present

Rosaland Harvin, Scott Lewis

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Megan Coleman called a meeting of the board of directors of Bethany Community School to order on Wednesday Mar 26, 2025 at 6:01 PM.

C.

Pledge of Allegiance

D.

Moment of Silence

E.

Approve Minutes

Darla Dunagan made a motion to approve the minutes from Board Meeting on 02-25-25.
Bill McMahon seconded the motion.
The board VOTED unanimously to approve the motion.

II. School Reports

A.

Executive Director's Report

Scott Lewis discussed the Executive Director's Report.  Maegan Parker discussed the high school report.  Rosaland Harvin discussed the middle school report.  There were no board actions on these items. 

B.

School Data

The school data was discussed by Scott Lewis.  

III. 2025-2026 BCS School Calendar

A.

25-26 BCS Calendar Draft

Scott Lewis discussed the proposed calendar for the 2025-2026 school year. 

Shawn Bowers made a motion to approve the 2025-2026 school calendar as proposed by Scott Lewis.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.

IV. Enrollment

A.

BCS Enrollment 25-26

Scott Lewis discussed the BCS enrollment for 2025-2026.

V. Finance

A.

Finance

Scott Lewis discussed the BCS fence proposal.  Partial funding would be provided by the Safer School's Grant.  Other funding is available is needed.  The discussion was tabled until a later date to contact the fence company to try and obtain drawings of the fence. 

B.

Review YTD Financial Reports

Scott Lewis discussed the YTD financial reports.  

C.

Employment Retention Credit (ERC)

Scott Lewis discussed the Employment Retention Credit.  

Darla Dunagan made a motion to deposit the funds from the Employee Retention Credit to the Raymond James ESP savings account and make arrangements to pay Spyder ERC through Raymod James.
David Heller seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Finance Committee Report

Megan Coleman discussed the Finance Committe Report.  

VI. Personnel

A.

Enter Executive Session

Shawn Bowers made a motion to enter Executive Session.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Exit Executive Session

Jenna Daniels made a motion to to come out of Executive Session.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.
David Heller made a motion to accept the resignation of Kerry Pandak, effective 04/11/2025.
Shawn Bowers seconded the motion.
The board VOTED unanimously to approve the motion.
Darla Dunagan made a motion to approve the recommendation to hire Trevor Hewitt as the full-time athletic director for the 2025-2026 school year with his salary dependent on a recommendation from the Personnel Committee, not to exceed $65,000.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.

VII. Closing Items

A.

Chairperson’s Remarks

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.

Respectfully Submitted,
Alan Farrar

Acceptable reasons for a public body to enter Executive Session under § 143-318.11 (a) include: (1) Confidential Student Matters (2) Scholarship (3) Attorney Consultation (5) Contract Negotiations (6) Personnel Qualifications & Performance (7) Criminal Investigations (8) Emergency Plans