Download minutes PDF Minutes Approved

Bethany Community School

Minutes

Board Meeting

Date and Time

Tuesday June 23, 2026 at 6:00 PM

Directors Present

Darla Dunagan, Jenna Daniels, Megan Coleman, Perry Hall, Shawn Bowers (remote)

Directors Absent

Alan Farrar, Bill McMahon

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Megan Coleman called a meeting of the board of directors of Bethany Community School to order on Tuesday Jun 23, 2026 at 6:03 PM.

C.

Pledge of Allegiance

D.

Moment of Silence

E.

Approve Minutes

Darla Dunagan made a motion to Approve the minutes.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.

II. Executive Director's Report

A.

Middle and High Schools Update

Scott Lewis discussed middle and high school updates including work being done around the school, athletic camps, EOG score highlights from middle and high school, and achievement point progress. School office closed July 6-10.

 

 

B.

Data Dashboard

Scott Lewis discussed the data dashboard as included in the board packet. 

C.

Enrollment Dashboard

Scott Lewis discussed the enrollment dashboard as included in the board packet. 

D.

Debarment and Prayer Certificates for Consolidation Application

Megan Coleman made a motion to Authorize the executive director to submit both the prayer certification and single asset insurance and debarment certification on the boards behalf.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

III. Governance

A.

Governance Committee Report

Scott Lewis discussed the last meeting of the governance committee on June 3rd including a booster club presentation, recommendations of officers and committees, quotes for light poles and a mower to be presented to the board, and potential use of building on property.  

B.

Board Classes

Megan Coleman made a motion to extend Darla Dunagan and Allan Farrar's Class 4 term to June 2030.
Perry Hall seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Officer Appointments for 26/27

Megan Coleman made a motion to Make the 26/27 slate of officers as follows: Megan Coleman-Chair Jenna Daniels-Treasurer Perry Hall-Secretary.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Committee Appointments for 26/27

Megan Coleman made a motion to continue the same committee appointments as 25/26.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Next Board Meeting

Tentatively set for Thursday, July 30th at 6pm

IV. Finance

A.

Finance Committee Report

Megan Coleman discussed the finance committee report as included in the board packet. 

B.

Review YTD Financial Reports

Ana Bumgarner discussed the financial summary as included in the board packet as well as new bill.com spending and expense procedures. 

C.

Light Pole Quote

Shawn Bowers made a motion to approve the quote from B-Mac Electric for the installation of 6 wooden poles as included in the board packet.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Reel Mower

Megan Coleman made a motion to approve the quote from Revels Turf and Tractor for the John Deere Reel Mower with 1000 hours and recommend moving funds from our bottom line to Facilities Expense/Maintenance & Repairs.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

V. Personnel Committee

A.

Personnel Committee Report

Scott Lewis discussed current vacancies and new hires to be brought up in closed session.  

B.

Enter Executive Session

Megan Coleman made a motion to Enter closed session.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Exit Executive Session

Darla Dunagan made a motion to exit executive session.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.
Megan Coleman made a motion to approve Executive Director and Personnel's recommendation for MS Principal performance bonus.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.
Megan Coleman made a motion to ratify the hires of Sarah Pless and Louisa Daniell.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Potential Expansion

Discussed potential expansion plans as well as Foundation involvement. 

VI. Closing Items

A.

Adjourn Meeting

Darla Dunagan made a motion to adjourn.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:00 PM.

Respectfully Submitted,
Jenna Daniels