Download minutes PDF Minutes Approved

Bethany Community School

Minutes

Board Meeting

Date and Time

Tuesday January 27, 2026 at 6:00 PM

Location

https://us06web.zoom.us/meetings/3411512088/invitations?signature=gemO5VgSBF2gKv333DPeHxTWPMkHCdZo8cbngg_cxBI

Directors Present

Alan Farrar (remote), Bill McMahon (remote), Darla Dunagan (remote), Jenna Daniels (remote), Megan Coleman (remote), Perry Hall (remote), Shawn Bowers (remote)

Directors Absent

None

Guests Present

Ana Bumgarner (remote), Kristin Nuckles (remote), Scott Lewis (remote), Shaun Trepal (remote), Shawuan Coles-Wilson (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Megan Coleman called a meeting of the board of directors of Bethany Community School to order on Tuesday Jan 27, 2026 at 6:04 PM.

C.

Pledge of Allegiance

D.

Moment of Silence

E.

Approve Minutes

Bill McMahon made a motion to approve the minutes from Board Meeting on 12-02-25.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

II. Executive Director's Report

A.

High School Update

Scott Lewis presented the Executive Director's Report as attached in the Board packet.

Shawuan Coles-Wilson presented the High School update as attached in the Board packet. 

B.

Middle School Update

Kristin Nuckles presented the Middle School update as attached in the Board packet. 

Shaun Trepal presented the Director of Academics and Student Affairs update as attached in the Board packet.  

C.

Data Dashboard

Scott Lewis and Shaun Trepal presented the Data Dashboard as attached in the Board Packet. 

D.

Enrollment Dashboard

Scott Lewis presented the Enrollment Dashboard as presented in the Board packet. 

E.

MS/HS Check-In Data

Shaun Trepal presented the middle and high school Check-In data.  There are no concerns as of now concerning the data. 

F.

Proposed School Calendar 26/27

Scott Lewis presented the 2026/2027 calendar options.  No Board action at this time.  It will be discussed at the next Board meeting after looking at options to present the calendars to the parents. 

G.

Teacher Working Conditions Survey

Scott Lewis, Shaun Trepal, Shawuan Coles-Wilson and Kristin Nuckles discussed the Teacher Working Conditions Survey.

H.

BCS Front Office Succession Plan

Scott Lewis presented the BCS Front Office Succession Plan as attached in the Board packet. 

III. Finance

A.

Finance Committee Report

Megan Coleman and Jenna Daniels presented the Finance Committee Report as attached in the Board packet. 

B.

Review YTD Financial Reports

Megan Coleman, Ana Bumgarner and Jenna Daniels presented the YTD Financial Reports. 

C.

Transportation Plan(s)

Scott Lewis presented the Transportation plan and quotes on buses.  Shawuan Coles-Wilson provided additional information on bus usage.  

Alan Farrar made a motion to approve the quote for two buses from Carolina Thomas LLC as recommended by the Finance committee with approval for additional funding for decaling as approved by the Executive Director.
Shawn Bowers seconded the motion.
The board VOTED unanimously to approve the motion.

D.

EOY Projects

Scott Lewis presented EOY projects.  The first project was for 19 smartboards interactive displays for the high school.  The second project was for 30 desks.

Darla Dunagan made a motion to approve the quote for smart board interactive displays from Camcor, INC., as recommended by the Finance Committee.
Shawn Bowers seconded the motion.
The board VOTED unanimously to approve the motion.
Darla Dunagan made a motion to approve the quote for desks from Worthington Direct as recommended by the Finance Committee.
Shawn Bowers seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Funds Transfer to RJ ESP

Megan Coleman discussed moving $150,000 from the Operating Cash Account to the Raymond James ESP. 

Bill McMahon made a motion to transfer $150,000 from the Operating Cash Account to the Raymond James ESP.
Shawn Bowers seconded the motion.
The board VOTED unanimously to approve the motion.

IV. Personnel Committee

A.

Personnel Committee Report

Darla Dunagan presented the Personnel Committee Report. 

B.

Enter Executive Session

Darla Dunagan made a motion to enter Executive Session.
Shawn Bowers seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Exit Executive Session

Shawn Bowers made a motion to exit Executive Session.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.

Megan Coleman appointed Perry Hall to the Governance Committee.

V. Closing Items

A.

Adjourn Meeting

Shawn Bowers made a motion to adjourn.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:27 PM.

Respectfully Submitted,
Alan Farrar