Download minutes PDF Minutes Approved

Bethany Community School

Minutes

Board Meeting

Date and Time

Tuesday December 2, 2025 at 6:00 PM

Directors Present

Alan Farrar, Bill McMahon, Darla Dunagan, Jenna Daniels, Megan Coleman, Shawn Bowers

Directors Absent

None

Guests Present

Ana Bumgarner, Perrry Hall, Shaun Trepal, Shawuan Coles-Wilson

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Megan Coleman called a meeting of the board of directors of Bethany Community School to order on Tuesday Dec 2, 2025 at 6:01 PM.

C.

Pledge of Allegiance

D.

Moment of Silence

E.

Board Recognition

BCS Board of Directors recognized the 2025/2026 Varsity Volleyball Team, Sheila Smith, Abria Vodenichar, Ashley Davis and Ana Bumgarner. 

F.

Approve Minutes

Darla Dunagan made a motion to approve the minutes from Board Meeting on 10-28-25.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.

II. Executive Director's Report

A.

High School Update

Shawuan Coles-Wilson presented the High School Update. 

B.

Middle School Update

Kristen Nuckles presented the Middle School Update.

 

C.

Data Dashboard

Scott Lewis presented the Data Dashboard. 

D.

Enrollment Dashboard

Scott Lewis presented the Enrollment Dashboard. 

E.

Annual Fund Update

Scott Lewis presented an update on the Annual Fund. 

F.

School Improvement Plan

Shawn Bowers made a motion to to approve the School Improvement Plan as presented by Shaun Trepal.
Darla Dunagan seconded the motion.
The board VOTED unanimously to approve the motion.

III. Governance

A.

Governance Committee Report

Megan Coleman presented the Governance Committee Report.

B.

New Board Member Recommendation

The Governance Committee is recommending Perry Hall for Board membership.  He is present tonight for a meet and greet and any further questions the full Board may have.  

IV. Finance

A.

Finance Committee Report

Megan Coleman presented the Finance Committee Report. 

B.

Review YTD Financial Reports

Megan Coleman and Ana Bumgarner presented the YTD Financial Reports. 

C.

Lease Modification of Rent

Megan Coleman discussed the Modification of Rent.

Shawn Bowers made a motion to approve and sign the Modification of Rent as presented.
Bill McMahon seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Front Gate and Pond Fence Quotes

Scott Lewis presented the front gate and pond fence quotes.  The Governance Committee recommends the quote from Able Fence Builders for the gate and fencing around the pond.  

Shawn Bowers made a motion to approve the purchase of the gate and fence around the pond from Able Fence Builders, INC with the addition of a double swing gate at the pond.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.

V. Personnel Committee

A.

Enter Executive Session

Bill McMahon made a motion to enter executive session.
Jenna Daniels seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Exit Executive Session

Darla Dunagan made a motion to exit executive session.
Megan Coleman seconded the motion.
The board VOTED unanimously to approve the motion.
Darla Dunagan made a motion to approve the Board application for membership of Perry Hall.
Shawn Bowers seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Closing Items

A.

Adjourn Meeting

Jenna Daniels made a motion to adjourn.
Bill McMahon seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:32 PM.

Respectfully Submitted,
Alan Farrar