Dr. Smith welcomes our charter liaison, Mindy Sutterfield, attending the night’s board meeting. Our fall accreditation visit that will take place tomorrow, December 10th. We have not yet received our accreditation letter for last year, and we will ask the accreditation office when to expect the letter, but we are anticipating no issues.  Recruitment season has started for TSAS, headed by Daniel Sharples.  He has already visited one elementary school and will visit all the TPS elementary schools through January and this year; he will visit schools that have 8th grade programs as well. Shadowing visits for 6th and 9th grade have also started. 6th grade shadowers visit on Mondays and Tuesdays from 9am to lunch and 9th grade visits on Fridays. There will be two open house events where parents and students come in to interact with the teachers and staff along with touring the school. Dan and Daniel typically do a Facebook live virtual tour of the school, so we were excited about that as well. We do have a new enrollment platform with TPS, and we are hopeful that the enrollment process will go smoothly this year. Ongoing work towards the building purchase is taking place, and we are optimistic about all the information gathered and number crunching. We are anticipating the bid window to purchase the building will open sometime in January.

Dr. Hahn reported that the 5th PLC meeting will be held tomorrow, December 10th, after school. Teachers are compensated for their time with the help of the 918 fund grant secured. They are rarely required, but we have been launching peer-to-peer observations this year and the feedback has been good. In February, Daniel Sharples, Rebecca Ortiz, Shaniece Randle, Dr. Hahn and four teachers will attend some training sessions and visit a couple of schools in Washington.

Dr. Smith reporting for Daniel Sharples — The Friends of TSAS raised $3000 from November’s Trivia Night and have elected new officers. Scott Grizzle will be rolling off the board soon as President and Ryan Starkweather will become the new President, with Megan Radford serving as Vice President and Jochen Talmon serving as Treasurer. 

Jesse Stallings discussed the financial summary spreadsheet he designed, noting that the report compares last year's expenses to this year, which is strikingly similar and also projects a carryover of about $250,000.00

Dr. Hahn gave a presentation on the state testing results. TSAS outperformed most of the charter schools as well as TPS.  TSAS’s place of concern is in math, but we are heading in the right direction. TSAS’s high school went from a C to a D like most of the high schools in Tulsa as they got similar scores. Middle school is also at a D. 

ACT and Pre-ACT are in a solid place, averaging 18.59 on the assessment. MAP testing is formative data, and we are testing grades 6-11 in English and Math and results are received immediately. Middle school reading is an area of concern and high school math declined. Middle school math is coming up, and high school reading was a top performer in the MAP testing completed last week. The various tests sometimes show contradictory score results. 

1. Dr. Mortimer reports on revising the faculty and student counsel representation to be ex-facto non-voting members, making it more of a framework of how we would integrate student and faculty voices into board meetings.  This will not be an actual policy, but a framework to help guide how students and faculty come in. 
2. Mrs. Hudson states the goal was to give students a voice and a bit of a window into what is happening in their school, as ultimately they are the ones affected by the decisions we make. I don’t want to be something that is obligatory, but I do wonder about the invitation-only framework and if it could be an open invite instead.  
3. Dr. Mortimer responds that student counsel gives students a voice.  If students have a concern, students will be referred to the chain of command.  First, it will be brought to the attention of the Student Counsel Coordinator.  The Coordinator will then bring to the attention of the Head of School, who will determine if the invitation is necessary and also note that anyone can speak during the Citizen’s Comment.