Tulsa School of Arts And Sciences
Minutes
Board of Trustees Regular Board Meeting - August 12, 2025
Date and Time
Tuesday August 12, 2025 at 6:00 PM
Trustees Present
A. Hudson, C. Moore, E. Mortimer, M. Peercy, T. Powell, W. Wortham
Trustees Absent
A. Braggs
Ex Officio Members Present
L. Smith
Non Voting Members Present
L. Smith
Guests Present
D. Hahn, J. Stallings, jes
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
Revise first line - symposium, not building
II. Reports
A.
Head of School's Report
B.
Principal's Report
Dr. Hahn explained that planning and development for the new school year is in place and emerging from meaningful teacher contributions and learning during the Summer Symposium. Additional work on policies and supporting teachers is planned to align with addressing legislative changes. We are in the early stages of planning ahead for how the news about changes to state testing may be implemented. We will be looking for more information about how the changes interact with federal programs and other mandated requirements. A cell phone policy has been developed which we will review later in the meeting. We are working to comply with all new administrative actions and legislation that must be applied starting this year. Also, a new AI policy has been developed for the new school year. Dan is working with the 918 Fund seeking additional funds to continue supporting teacher professional development throughout the school year.
III. Annual Board Officer Election and Reporting Appointments
A.
Discussion, consideration and action to nominate and elect Board of Trustees officers for the 2025-2026 school and fiscal year.
Open nominations or volunteers accepted:
President - Emily (volunteered)
Vice President - Cricket (volunteered)
Clerk - Angela (volunteered)
| Roll Call | |
|---|---|
| A. Braggs |
Absent
|
| C. Moore |
Aye
|
| T. Powell |
Aye
|
| W. Wortham |
Aye
|
| E. Mortimer |
Aye
|
| A. Hudson |
Aye
|
| M. Peercy |
Aye
|
B.
Discussion, consideration and vote to approve or not approve the following recommended appointments for financial and reporting purposes:
Discussion of proposed appointments as listed in the agenda.
- Financial Data Entry Clerk - Jeff Jenkins
- Encumbrance Clerk - Ashanti Dumas
- Minutes Clerk - Ashanti Dumas
- Purchasing Officer - Liesa Smith
- Activity Funds Custodian - Ashanti Dumas
- Child Nutrition Determining Official - Cathy Denton
- Federal Programs Manager - Liesa Smith
| Roll Call | |
|---|---|
| T. Powell |
Aye
|
| W. Wortham |
Aye
|
| C. Moore |
Aye
|
| M. Peercy |
Aye
|
| E. Mortimer |
Aye
|
| A. Braggs |
Absent
|
| A. Hudson |
Aye
|
C.
Discussion and consideration to establish board committee chairs.
Finance Committee - Mickey Peercy (Volunteered to Chair)
Governance Committee - Cricket Moore (Volunteered to Chair)
Community Development Committee - Aunj Braggs (Nominated to Chair) - pending approval
| Roll Call | |
|---|---|
| A. Braggs |
Absent
|
| A. Hudson |
Aye
|
| C. Moore |
Aye
|
| M. Peercy |
Aye
|
| W. Wortham |
Aye
|
| T. Powell |
Aye
|
| E. Mortimer |
Aye
|
IV. Executive Session
A.
Discussion, consideration and vote to convene into Executive Session as authorized by Title 25 O. S. (2001) Section 307. B 1 and 7
B.
Discussion and consideration of recommendation to approve Ryan Starkweather to join the TSAS Foundation, Friends of TSAS.
V. Reconvene into Open Session
A.
Vote to reconvene into Open Session
B.
Discussion, consideration and vote to approve or not approve Ryan Starkweather joining the TSAS Foundation, Friends of TSAS.
| Roll Call | |
|---|---|
| E. Mortimer |
Aye
|
| C. Moore |
Aye
|
| A. Braggs |
Absent
|
| M. Peercy |
Aye
|
| A. Hudson |
Aye
|
| T. Powell |
Aye
|
| W. Wortham |
Aye
|
VI. Finance and Budget
A.
End of Year 2025 June and Year to Date Financials
Jesse Stallings presented a six-year comparative report of revenue and expenses. Total expenditures have dropped, coupled with an increase in payroll. Non-payroll expenses have been reduced overall. SY25 ended with a $250,000 carryover in the general fund. The school budget has been clearly outlined to include previous components that were not included. SY 25 ended with an increased carryover in the General Fund over the early year forecaster budget deficit. The work to monitor spending and utilize the building funds for the building lease was effective.
B.
Approval of General Fund Purchase Orders, #
Purchase orders #81-91 reviewed
C.
Approval of Activity Fund Purchase Orders, #
D.
Discussion, consideration, and vote to approve or not approve the Request for Approval of State Aid and and/or Federal Funds for Schools
E.
Discussion, consideration, and vote to approve or not approve the updated stipend schedule for fiscal year 2065.
Correction of SY 2026 (2065 mis-typed in agenda)
VII. Contracts & Agreements
A.
Discussion, consideration and vote to approve or not approve SY 26 contract renewal of existing services with Philadelphia Indemnity Insurance (building, liability, vehicle policy).
Item was discussed and included in a combined vote of all contracts and MOUs in items A-E.
B.
Discussion, consideration and vote to approve or not approve SY 26 contract renewal of existing services with CompRisk Management (workers' compensation insurance policy).
Item was discussed and included in a combined vote of all contracts and MOUs in items A-E.
C.
Discussion, consideration and vote to approve or not approve SY 26 contract renewal of existing services with BorderLan Cybersecurity (Linewize filter and electronic safety services)
Item was discussed and included in a combined vote of all contracts and MOUs in items A-E.
D.
Discussion, consideration and vote to approve or not approve the Memorandum of Understanding with Second Wind Bicycles for bicycle education and maintenance program in SY 26.
Item was discussed and included in a combined vote of all contracts and MOUs in items A-E.
E.
Discussion, consideration and vote to approve or not approve SY 26 subscription renewal of Adobe Creative Platform.
Item discussed. All items A-E grouped for a combined vote
VIII. Policy and Governance
A.
Discussion, consideration and vote to approve or not approve the TSAS cell phone and electronic device ban policy in compliance with SB 139.
Item was discussed and included in a combined vote of all new policies and handbooks.
B.
Discussion, consideration and vote to approve or not approve the TSAS AI instructional framework and use policy.
Item was discussed and included in a combined vote of all new policies and handbooks.
C.
Discussion, consideration and vote to approve or not approve the amended 2025-2026 Faculty Handbook and Student Handbook.
| Roll Call | |
|---|---|
| A. Hudson |
Aye
|
| W. Wortham |
Aye
|
| A. Braggs |
Absent
|
| T. Powell |
Aye
|
| C. Moore |
Aye
|
| E. Mortimer |
Aye
|
| M. Peercy |
Aye
|
Dr. Liesa presented that all vendors for our service transition are in place. We are very pleased with our new services and service providers. Work with onboarding our new child nutrition vendors, Opaa!, has been very smooth. All contracts needed for a smooth start to the year are in place. The TSAS leadership team returned on August 4th and the launching work for the new year has been smooth. Our enrollment and wait-list processes have been notably hampered by the unified enrollment system. The change in vendors that TPS implemented mid-process has created confusion and misinformation for TSAS, TPS, families and students. We are working diligently to clarify miscommunications that families have received and Ms. Lopez has been working diligently to maintain accurate records and clear communication with TPS and families. Our new 25th anniversary logo has been launched along with new signage and merchandise. We will be celebrating our first commemorative event on the first day of school with a "Door Opening Ceremony". Tulsa Mayor Nichols and the Tulsa Pipe Band will be at TSAS for a commemorative ribbon-cutting ceremony. All BOT members are invited to join us on Tuesday, August 19th at 8:30 for the ceremony.