Tulsa School of Arts And Sciences

Minutes

TSAS - SPECIAL Board Meeting

July 15, 2025

Date and Time

Tuesday July 15, 2025 at 5:30 PM

Location

TSAS

1202 W. Easton St.

Tulsa, OK 74127

Trustees Present

A. Braggs, A. Hudson, C. Moore, E. Mortimer, M. Peercy, T. Powell, W. Wortham

Trustees Absent

None

Ex Officio Members Present

A. Dumas, L. Smith

Non Voting Members Present

A. Dumas, L. Smith

Guests Present

D. Hahn, D. Sharples, J. Stallings

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

E. Mortimer called a meeting of the board of trustees of Tulsa School of Arts And Sciences to order on Tuesday Jul 15, 2025 at 5:30 PM.

C.

Approve Minutes

M. Peercy made a motion to approve the minutes from Board of Trustees Regular Board Meeting - June 10, 2025 on 06-10-25.
T. Powell seconded the motion.
The board VOTED unanimously to approve the motion.

II. Reports

A.

Head of School's Report

Dr. Smith reports the end of year close out went well.  The custodial transition has taken place with Kunz. Kunz’s owner visited the school on July 1st and everything has been going smoothly.  Groundskeeping was delayed due to all of the rain, but they came out yesterday and today to finish mowing. Approval for  the Title VI, Indian Education was granted and we are expecting a $9,000 - $10,000 grant for Indian Education programming.  At next month’s board meeting we will discuss new legislation that will need to be reviewed along with handbook revisions. There is about a month until the start of school.  TSAS will have a work day on August 9th. Orientation days are August 13-14th and Aug 19th is the first day of school for the 2025-2026 school year. 

B.

Principal's Report

Dr. Hahn reports building improvements have begun. The Summer Symposium has started and we are starting on the research portion.  Research presentations (gallery walk) will be held this Friday from 9am to noon. Summer Symposium this year will commence with two weeks of full days as opposed to the half days held last year. Today was our strategic planning day where we really looked at three dimensions of three questions:

1. How do we build humanizing data driven instruction practices?

2. How do we appraise, find and make sense of the things that companies try to sell us as school employees.

3. What are the benefits of different intervention strategies for students who struggle with reading?  

That planning allowed us to come up with a robust professional development calendar and a better understanding of literacy support. 

I have also been working on meeting with incoming students.  So far, I have met with 65 of the 6th grade families and 10 families of the other grades and I have more to meet with later.  Those meetings consist of asking about strengths and struggles and how we can assist, which I intend to share with teachers and support staff to start planning for teaching and support before students arrive.


 

III. Finance and Budget

A.

Approval of General Fund SY 26 opening Purchase Orders, #

W. Wortham made a motion to approve the general fund purchase orders #1-80, excluding #74 and #76.
M. Peercy seconded the motion.
The board VOTED unanimously to approve the motion.

IV. Contracts & Agreements

A.

Discussion, consideration and vote to approve a new child nutrition food service contract with Opaa! for the 2025-2026 school year.

T. Powell made a motion to approve the new child nutrition food service contract with Opaa!
A. Braggs seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Discussion, consideration and vote to approve a new trash and recycling service monthly contract ($286.23/mo) with American Waste Control for the 2025-2026 school year.

C. Moore made a motion to Motion to approve the new trash and recycling service monthly contract ($286.23/mo).
T. Powell seconded the motion.

Dr. Smith explains that American Waste will pick up trash 2 times per week and once a week for recycling.

The board VOTED unanimously to approve the motion.

C.

Discussion, consideration and vote to approve a new fire extinguisher service contract ($1626.02) with Accurate Fire Control for the 2025-2026 school year.

M. Peercy made a motion to approve the fire extinguisher service contract with Accurate Fire Control up to $2000.00 for the 2025-2026 school year.
T. Powell seconded the motion.

Dr. Smith - Extinguishing service consists of 18 5lb hand-held extinguishers and a 1k for the café, up to $2,000.00.

The board VOTED unanimously to approve the motion.

D.

Discussion, consideration and vote to approve HD Fence and Welding to install exterior fencing, utilizing $7,000 from the School Resource Officer allocated funds.

C. Moore made a motion to approve HD Fence and Welding to install exterior fencing, utilizing $7,000 from the School Resource Officer allocated funds.
T. Powell seconded the motion.
The board VOTED unanimously to approve the motion.

V. Executive Session

A.

Discussion, consideration and vote to approve or not approve convening into Executive Session as authorized by Title 25 O. S. (2001) Section 307. B 1 and 7

M. Peercy made a motion to convene into Executive Session.
T. Powell seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Reconvene into Open Session

A.

Discussion, consideration and vote to approve or not approve reconvening to Open Session.

A. Braggs made a motion to reconvene into open session.
T. Powell seconded the motion.
The board VOTED unanimously to approve the motion.

VII. Personnel Contracts

A.

Discussion, consideration and vote to approve or not approve hiring Steve Romero for the evening custodial position.

A. Hudson made a motion to approve the hiring of Steve Romero for the evening custodial position.
A. Braggs seconded the motion.
The board VOTED unanimously to approve the motion.

VIII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:35 PM.

Respectfully Submitted,
A. Dumas
Documents used during the meeting
  • July 15, 2025 Tulsa School of Arts & Science - Special Meeting Agenda.pdf
  • 2025_06_10_board_meeting_minutes.pdf
  • Tulsa School of Arts and Sciences RFP Rate Sheet 6-20-25 (1).pdf
  • Tulsa School of Arts and Science Negotiation and Guarantee (1).pdf
  • Introducing Oppa!.pdf
  • Waste Removal Service Agreement - TSAS - Easton.pdf
  • HD Fence Estimate.pdf
  • Steve-Romero25a.pdf