Tulsa School of Arts And Sciences

Board of Trustees Regular Board Meeting - March 11, 2025

Published on March 7, 2025 at 11:59 AM CST

Date and Time

Tuesday March 11, 2025 at 5:30 PM CDT

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
  A. Record Attendance   1 m
  B. Call the Meeting to Order  
  C. Approve Minutes Approve Minutes 1 m
II. Reports 5:32 PM
  A. Head of School's Report FYI Liesa Smith 10 m
  B. Principal's Report FYI Dan Hahn 10 m
  C. Faculty Council's Report FYI 5 m
III. Finance 5:57 PM
  A. February Financials Discuss Liesa Smith 10 m
  B. Approval of General Fund Purchase Orders, #128 - #135 Vote Liesa Smith 5 m
  C. Approval of Activity Fund Purchase Orders, #28 - #39 Vote Liesa Smith 5 m
IV. Financial Planning 6:17 PM
  A. Discussion, consideration and vote to approve or not approve Redbud Building Fund expenditures for building related expenses not to exceed $280,000. Vote Liesa Smith 5 m
  B. Presentation and discussion of 2023-2024 financial audit by Bledsoe, Hewett & Gullekson, CPAs, PLLLC. FYI 10 m
  C. Discussion, consideration and vote to approve or not approve the contract with Bledsoe, Hewett & Gullekson, CPAs, PLLLC for audit of school year 2024-2025. Vote Liesa Smith 5 m
  D. Discussion, consideration and vote to approve or not approve financial safeguard policy that would require the Head of School to seek Board advance approval for any purchase in excess of $20,000.00 not previously included in the budget; allowing for the Board President to approve emergency purchases. Vote Emily Mortimer 5 m
V. Policy, Procedure and Oversight 6:42 PM
  A. Discussion, consideration and vote to approve or not approve policy and process for responding to requests for information or building access by law enforcement or others. Vote Liesa Smith 10 m
  B. Discussion, consideration and vote to approve or not approve retaining legal representation for Tulsa School of Arts and Sciences. Vote Liesa Smith 5 m
  C. Discussion, consideration and vote to approve or not approve graduation plan requirement changes corresponding to new legislation. Vote Jesse Stallings 10 m
  D. Discussion, consideration and vote to approve adjustments to the 2024-2025 school calendar due to severe winter weather days. Vote Liesa Smith 5 m
VI. Executive Session 7:12 PM
  A. Discussion, consideration and vote to approve or not approve convening into Executive Session as authorized by Title 25 O. S. (2001) Section 307. B 1 and 7 Vote Emily Mortimer 1 m
  B. Executive Session Discuss Emily Mortimer 30 m
   
  1. Discussion of the new Head of School annual review process. 
 
VII. Reconvene into Open Session 7:43 PM
  A. Discussion, consideration and vote to approve or not approve reconvening to Open Session. Vote Emily Mortimer 1 m
VIII. Standard Order of Business
IX. Unfinished Business
X. New Business
  A. In accordance with Oklahoma Statutes Title 5 ยง 311 (A) (9)
   

New business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda. 

 
XI. Citizen Comments
XII. Announcements
XIII. Closing Items
  A. Adjourn Meeting Vote