Pullman Community Montessori
Minutes
PCM Regular Board Meeting
Date and Time
Thursday March 21, 2024 at 5:30 PM
Location
PCM Board of Trustees regular board meetings are held in the Gladish Community and Cultural Center room 309. To increase accessibility we offer a virtual option for attendance. If you have difficulty accessing the remote meeting link please call 509-336-5909. Regularly scheduled board meetings are recorded. The recording can be found at this link within 5 business days following the regular board meeting: https://www.youtube.com/playlist?list=PLvDWzfFwzxEutv7ZnwexPXpZZO71ALWEZ
All board meetings are open to the public. Regular board meetings begin at 5:15 PM PST and are normally the third (3rd) Thursday of each month. Working meetings, if they are conducted, are the second (2nd) Thursday of each month also at 5:15 PM. No action is taken in working meetings.
Public comment is a standing agenda item at each regular monthly meeting. Items will be addressed by the board according to the Meeting Agenda posted 48 hours prior to each meeting. If you would like to make public comment you will be called on in the order you arrived. We generally allow 5 minutes for presentation of personal comments/questions/concerns/grievances. You may view our PCM Grievance and Conflict Resolution Policy and Procedures here.
Public comment should be shared with the board in writing in advance of the board meeting for us to better address your consideration. Please email to board@mypcm.org or submit in paper form to the PCM office in Gladish Community and Cultural Center STE 212. You should receive confirmation of receipt of your written statement within 48 hours of submission. If you do not receive confirmation, please email DesireeP@myPCM.org
Public comment is reserved for regular board meetings which are held the 4th Tuesday of each month. If you would like to make public comment please attend one of the regularly scheduled board meetings.
Trustees Present
A. Burton (remote), A. MacPhee, B. Wolff (remote), C. Albano, R. McDonald
Trustees Absent
A. Guyton
Guests Present
D. Porter
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Meeting Minutes: 2/9/24
| Roll Call | |
|---|---|
| A. Guyton |
Absent
|
| C. Albano |
Aye
|
| R. McDonald |
Aye
|
| B. Wolff |
Aye
|
| A. Burton |
Aye
|
| A. MacPhee |
Aye
|
D.
Approve Meeting Minutes: 2/26/24
| Roll Call | |
|---|---|
| A. Guyton |
Absent
|
| A. Burton |
Aye
|
| A. MacPhee |
Aye
|
| R. McDonald |
Aye
|
| B. Wolff |
Aye
|
| C. Albano |
Aye
|
E.
Approve Special Board Meeting Minutes: 3/5/24
| Roll Call | |
|---|---|
| R. McDonald |
Aye
|
| C. Albano |
Aye
|
| A. Guyton |
Absent
|
| A. Burton |
Aye
|
| B. Wolff |
Aye
|
| A. MacPhee |
Aye
|
F.
Approve Working Board Meeting Minutes: 3/14/24
Aubree Guyton's vote was recorded incorrectly in regards to changing the the teacher of record in the 3/14/2024.
| Roll Call | |
|---|---|
| B. Wolff |
Aye
|
| C. Albano |
Aye
|
| R. McDonald |
Aye
|
| A. MacPhee |
Aye
|
| A. Burton |
Aye
|
| A. Guyton |
Absent
|
G.
Board Position Updates
| Roll Call | |
|---|---|
| R. McDonald |
Aye
|
| B. Wolff |
Aye
|
| A. Guyton |
Absent
|
| C. Albano |
Aye
|
| A. MacPhee |
Aye
|
| A. Burton |
Aye
|
II. LEADERS Team Update & Compliance Check-in
A.
HOS Update
III. Board Goals, Committee & Council Updates
A.
Individual Board Member Reports (Postponed)
Individual board member updates will be postponed until the April meeting.
Each trustee will briefly present on their progress towards individual goals and tasks. Additionally, trustees may report observations, feedback, or questions gathered since last meeting.
B.
LSEC (Leadership Support & Evaluation Committee) Report
C.
DC (Development Committee) Report
D.
GC (Governance Committee) Report
E.
EEC (Educational Excellence Committee) Report
F.
SCC (Support & Coordination Council) Report
The purpose of the SCC is to create a community support network to ensure a two-way flow of information around needs and information between the school and families. The SCC will play a pivotal role in coordinating resources, sharing information, and streamlining advocacy for PCM.
Next Town Hall meeting Monday 3/25/2024
G.
Board Update on Response to Commission
As part of this process and to align with the requirements of a third party investigation process, Trustees secured an interim Head of School to ensure appropriate coverage during the investigation process. The Trustees reviewed and voted on the contract with defined scope of work with the interim candidate, Jeneille Brannen.
PCM Is receiving financial assistance from WA Charters to cover the interim Head of School.
| Roll Call | |
|---|---|
| A. Guyton |
Absent
|
| A. Burton |
Aye
|
| C. Albano |
Aye
|
| B. Wolff |
Aye
|
| R. McDonald |
Aye
|
| A. MacPhee |
Aye
|
H.
FC (Finance Committee) Report
| Roll Call | |
|---|---|
| C. Albano |
Aye
|
| A. MacPhee |
Aye
|
| B. Wolff |
Aye
|
| A. Guyton |
Absent
|
| A. Burton |
Aye
|
| R. McDonald |
Aye
|
Trustees reviewed the February financials as presented but did not vote. They will vote during the April board meeting after the FC has approved and recommended the financials.
I.
5-Yr Budget Scenario 1
Trustees revied a draft scenario of a financially feasible 5-year budget for K-9 with staffing adjustments.
The trustees will host a special meeting on Monday 3/25/2024, to vote on the number of seats for the Open Public Lottery on March 28.
J.
Review of 2022-23 Annual Performance Report
The trustees will review the 2022-23 Annual Performance Report at the special meeting on Monday 3/25/2024
| Roll Call | |
|---|---|
| A. MacPhee |
Aye
|
| B. Wolff |
Aye
|
| A. Burton |
Aye
|
| C. Albano |
Aye
|
| A. Guyton |
Absent
|
| R. McDonald |
Aye
|
IV. Closing Items
A.
Adjourn Meeting
- PCM Board Dashboard 03-01-2024.xlsx
- 5. PCM Statement of Cash Flows 24 02.pdf
- 3. PCM Balance Sheet 24 02.pdf
- 2. PCM Income Statement 24 02.pdf
- 6c. PCM AP Register 24 02.pdf
- 1. PCM Finance Dashboard 24 02.pdf
- 4. PCM BvA 24 02.pdf
- 4a. PCM Detailed BvA 24 02.pdf
- 6. PCM Payroll and AP Certification 24 02.pdf
- 6d. PCM Non-AP Register 24 02.pdf
- 6a. PCM Auditing Officer Approval 24 02.pdf
- 6b. PCM Payroll Report 24 02.pdf
- PCM 23-24 Budget Workbook 20240225 New Model - K-9 (fix) (1).xlsm
- PCM NPP #1 Response.pdf
- PCM NPP #2 Response.pdf
- PCM Immediate Correction of Safety Deficiencies Response and Safety Plan (2).pdf
- PCM 3.20.24 Response.pdf
- Independent Contract_Draft_Redacted.pdf
- SOW for Interim Administration.pdf
- PCM Annual Performance Report - 2022-23 SY.docx
The HOS will not be available at this board meeting to provide a report. Any reports will be provided by Trustee Robin