Pullman Community Montessori
Minutes
PCM Board Meeting
Date and Time
Tuesday February 28, 2023 at 5:15 PM
Location
PCM Board of Trustees meetings are held in the Gladish Community and Cultural Center room 102. To increase accessibility we offer a virtual option for attendance. The Zoom link can be found below.
All board meetings are open to the public. Meetings begin at 5:15 PM PST the fourth (4th) Tuesday of each month. Public comment is a standing agenda item at each monthly meeting. Items will be addressed by the board according to the Meeting Agenda posted 48 hours prior to each meeting.
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If you would like to make public comment you will be called on in the order you arrived. We generally allow 5 minutes for presentation of personal comments/questions/concerns/grievances. You may view our PCM Grievance and Conflict Resolution Policy and Procedures here. Public comment should be shared with the board in writing in advance of the board meeting for us to better address you consideration. Please email to board@mypcm.org or submit in paper form to the PCM office in Gladish Community and Cultural Center STE 212. You should receive confirmation of receipt of your written statement within 48 hours of submission. If you do not receive confirmation, please email DesireeP@myPCM.org
PCM's Vision: to serve as an instrument of change, helping to progress our education system to better meet the needs of students, families, and educators. We nurture students to be self-empowered lifelong learners, global citizens, environmental stewards, and compassionate and collaborative leaders, bringing positive changes to their communities and the world!
Trustees Present
A. Guyton (remote), A. Rahmani, B. Wolff, J. Cassleman
Trustees Absent
K. Torres
Ex Officio Members Present
L. Sullivan
Non Voting Members Present
L. Sullivan
Guests Present
Alicia Baker (remote), Barry Weber (remote), D. Porter, DJ White, E. Klein (remote), Elise Albano (remote), Greg Kelley (remote), Italiana Hughs (remote), Jacob Fox (remote), Jill Stansbury (remote), K. Kendrick (remote), Katherine Jackson, Laura McCormick, Nathaniel Porter (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Meeting Minutes from 1-24-23 Board Meeting
D.
Approve Meeting Minutes from 2-14-23 Working Meeting
E.
Community Building
F.
DEI and Anti-racism Commitment
Laylah S provided an update on the status of TIE IN and LJIST. TIE IN is canceled for the 2022-23 school year because the organization could not get enough schools to participate. LJIST has been scheduled for both the staff and board.
II. Public Comment
A.
Making Public Comments
Laura McCormick & Katherine Jackson provided public comment.
III. LEADER Team Update & Compliance Check-in
A.
Annual Audit - Summary Presentation
Barry Weber, CPA, from Eide Bailly presented the results and recommendations from PCM's year 1 audit.
PCM's audit was clear. PCM appears to run with tight financial controls.
Barry & Jacob left @ 6:29 after the presentation
B.
January
Laylah - Presenting the PCM Board Dashboard 2-1-2023
Additional Updates:
- Have finalized playground equipment agreement with Gladish which will allow me to reach out to the potential playground funder.
- Gladish has been receptive to preliminary conversations around making a final adjustment to growth within the building.
- Jill and I are working on building out a policy and procedure as well as a page on the website to address parent questions about access to curriculum and supplemental materials. This is taking longer than expected with other competing priorities and as we are being thoughtful 1.) to ensure we clarify the legal parameters around this, 2.) to ensure we design a plan that works within the parameter for families, staff, and is scalable, 3.) to ensure it reflects our unique program as Montessori has a curriculum. This is a national conversation amongst public Montessori’s so National Center for Montessori in the Public Sector is helping with this a bit. We intend to have a draft to present at the March board meeting.
- PCM has received 3 Public Records Request to date. We have complied with the first one and are in process of complying with the second and third requests. This process will be completed by the end of March.
- We have completed our Year 1 audit as was presented.
- Some data was gained from WA Charters related to staff retention for first year charter programs opening during COVID:
School 1: ~3-4 teachers have transitioned, and ops leader transitioned from opening year
School 2: full leadership team and operations team turnover, and ~ 2 teachers transitioned from opening year
School 3: ~2-3 teachers/IAs have transitioned from opening year
Our financial WISM (review of SPED), partial Consolidated Program Review (Title 1 and Civil Rights), and Food Service Program Audit will conclude in April. We are midway through the process.
C.
Academic Performance Update
This was postponed to the working meeting on March 14.
IV. Board Goals, Committee & Council Updates
A.
SCC (Support and Coordination Council) - Report
Elise Albano - Co-Chair - Present
Dorrie Main - Co-Chair - Absent
- Cultural Fair went well
- Positive feedback from families
- Planning a March Event > Game night TBD
B.
Individual Board Member Report
John
- invited Paul to join the board committee
- directing attention to fundraising
- 2nd month of recruitment efforts
Bev
- Working on HOS review with committee members
Ayad
- April 23rd Fundraiser event is his focus.
Aubree
- Financials
- Working with John for getting out in the community
- recruit more committee members & board members
- Obtain more training
C.
LSEC (Leadership Evaluation & Support Committee)
Bev
- Drafted a letter for the HOS included LESC letter for HOS.docx
- Postponing the meeting until after tonight's board meeting
D.
DC (Development Committee)
E.
GC (Governance Committee)
F.
FC (Finance Committee)
Aubree -
Related Materials:
3. PCM Balance Sheet Jan 2023.pdf
5. PCM Statement of Cash Flows Jan 2023.pdf
4. PCM BvA Jan 2023.pdf
2. PCM Income Statement Jan 2023.pdf
6c. PCM AP Register Jan 2023.pdf
6. PCM Payroll and AP Certification Jan 2023.pdf
6a. PCM Auditing Officer Approval Jan 2023.pdf
6b. PCM Payroll Report Jan 2023.pdf
22-23 Salary Schedule Comparison (PCM, Pullman, Colfax).xlsx
Management Rep Letter 2.21.23.pdf
DRAFT Financials 2.2.23.pdf
6d. PCM Non-AP Register Jan 2023.pdf
PCM 21-22 Audit Presentation.pptx
1. PCM Finance Dashboard Jan 2023.pdf
V. Action Items
A.
Update to 2022-23 School Specific Academic Goal
B.
Update to Student & Staff Handbook (CPR action)
C.
Update/Add Policies or Procedures
D.
Consent Agenda - Formalizing Agreement
All agreed to move forward to using a consent agenda.
Laylah - will reach out to board on track about technical aspects for using the BoardOnTrack Platform.
VI. New Business
A.
PCM's Growth and Enrollment Scenarios: Next Steps
The HOS presented an update on enrollment.
The HOS presented budget scenarios based on conservative enrollment projections. Additionally, the HOS reviewed the examination of other growth configurations for PCM. Upon completion of the presentation the HOS recommended a plan for this year and a path to financial sustainability in year 5.
This LOOM presentation can be viewed here:
https://www.loom.com/share/ed70a62d11394eb8ab3113e16aa1e759
This is a link to the presentation itself:
https://www.canva.com/design/DAFYVl4bRuI/L2y_r7Jner8BiNdEa6Xh9Q/view?
utm_content=DAFYVl4bRuI&utm_campaign=designshare&utm_medium=link&utm_source=publishsharelink
The board will continue to discuss at the working meeting on 2/14/2023
Community Building thoughts - from now on, if someone signs up, we will do it, if not we will forego it.
Ayad led the community building session.