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Pullman Community Montessori

Finance Committee Monthly Meeting

Date and Time

Tuesday May 14, 2024 at 5:00 PM PDT

The Finance Committee meeting will be held via Zoom. See link in summary page or copy below and paste into a web browser:

 

https://us06web.zoom.us/j/5020445948?pwd=bFFCbk1GMkE2M2ZPaWVEVGJzeEM2UT09&omn=89961485698%20%20Meeting%20ID:%20502%20044%205948%20Passcode:%20djF9wu

 

This meeting will be recorded.

Agenda

      Purpose Presenter Time
I. Opening Items 5:00 PM
  A. Record Attendance   Alan MacPhee 1 m
  B. Call the Meeting to Order   Alan MacPhee 2 m
   

Grounding questions for the Finance Committee:

  • Do we believe that our internal policies and procedures are being followed?
  • What is our current cash balance, and are we confident in PCM's ability to meet short term cash needs?
  • How are our actuals to budget performing? If there have been material variances*, what is the root cause?
  • How do our "big projects" affect financial affairs (e.g. enrollment, fundraising)?

*Material variance = 10% and $10,000 variance from budget

  
  C. Welcome   Alan MacPhee 5 m
   

Committee members

Joule Growth Partners

Guests

Meeting environment

 

While meetings of the finance committee are not subject to OPMA, as there is not a quorum of board members present, for the sake of transparency and accessibility to the public, we have decided to make our finance meetings public, and also record them and make them accessible to the public.

  
  D. Approve Minutes Approve Minutes Alan MacPhee 2 m
   

Please review the prior meeting minutes in advance and come to the meeting with any amendments in writing that can be added to the Zoom chat.  This makes recording changes quick and easy.

  
    Minutes for Finance Committee Monthly Meeting on April 15, 2024  
II. Finance Committee 5:10 PM
  A. Guidance Discuss Alan MacPhee 15 m
   

A discussion of internal controls

A look at BoardOnTrack

A clarification of fundraising for PTAs, PTOs, and parent councils

  
     
  B. Review April Financials Discuss Matt Paolini 15 m
   

If you are able, please review the school financials below prior to the meeting.

 

  1. Dashboard (high level view of main metrics)
  2. Income statement budget/actual/forecast
  3. Balance Sheet
  4. Payroll and AP certifications and registers

 

  
     
     
     
     
     
     
     
  C. Preparation of 2024-25 budget and five year forecast Discuss Alan MacPhee 5 m
   

Budget team

General timeline

  
  D. Discussion Discuss Alan MacPhee 14 m
   

Time is reserved for discussion. If not needed, we will adjourn early, although Alan will stay live until 6:00.

  
III. Closing Items 5:59 PM
  A. Adjourn Meeting Discuss 1 m