Final

Pullman Community Montessori

Finance Committee Monthly Meeting

Date and Time

Monday April 15, 2024 at 5:00 PM PDT

Location

Virtual (Zoom)

The Finance Committee meeting will be held via Zoom:

 

Topic: Finance Committee
Time: Apr 15, 2024 05:00 PM Pacific Time (US and Canada)

 

Join Zoom Meeting


https://us06web.zoom.us/j/5020445948?pwd=bFFCbk1GMkE2M2ZPaWVEVGJzeEM2UT09&omn=86991795460

 

Meeting ID: 502 044 5948
 

Passcode: djF9wu

 

This meeting will be recorded.

Agenda

      Purpose Presenter Time
I. Opening Items 5:00 PM
  A. Record Attendance   Alan MacPhee 1 m
  B. Call the Meeting to Order   Alan MacPhee 5 m
   

Grounding questions for the Finance Committee:

  • Do we believe that our internal policies and procedures are being followed?
  • What is our current cash balance, and are we confident in PCM's ability to meet short term cash needs?
  • How are our actuals to budget performing? If there have been material variances*, what is the root cause?
  • How do our "big projects" affect financial affairs (e.g. enrollment, fundraising)?

*Material variance = 10% and $10,000 variance from budget

  
  C. Introductions   Alan MacPhee 5 m
   

Introduction of new committee members:

  • Note resignation of former treasurer, Aubree Guyton
  • Alan MacPhee, board member and treasurer
  • Kim Casper, president of SCC*
  • Kaitlin Wolff, treasurer of SCC*

And, recap the role of our strategic partner, Joule Growth Partners, represented by Matt Paolini and Katie Silberstein

 

*SCC = Support & Coordination Council

  
  D. Approve Minutes Approve Minutes Alan MacPhee 2 m
   

Please review the prior meeting minutes in advance and come to the meeting with any amendments in writing that can be added to the Zoom chat.  This makes recording changes quick and easy.

  
    Approve minutes for Finance Committee (FC) Meeting on March 19, 2024  
II. Finance Committee (FC) 5:13 PM
  A. Review March Financials Discuss Alan MacPhee 20 m
   

Please review the school financials below prior to the meeting. Please try to ask questions to Alan or Matt in advance so we are prepared to vote at the meeting.

 

  1. Dashboard (high level view of main metrics)
  2. Income statement
  3. Balance Sheet
  4. Budget vs. Actual & Forecast
  5. Payroll and AP certifications and registers

 

  
  B. Discuss 5-year forecast Discuss Alan MacPhee 20 m
   

The Committee will review and discuss the 5-year forecast

  
III. Closing Items 5:53 PM
  A. Establish recurring Finance Committee meeting times Discuss Alan MacPhee 5 m
  B. Adjourn Meeting Vote 2 m
IV. Resources
 

Board Staff Financial Contract

50+ Smart Questions to Ask About Your Schools Finances

 

  

Grounding Docs: FC Description & Responsibilities , Bylaws (read committees section)