Please come with amendments ready to put in the chat.

Welcome! If you would like to make public comment you will be called on in the order
you logged in/arrived.

•  We generally allow 5 minutes for presentation of personal
  comments/questions/concerns/grievances.
• You may view our PCM Grievance and Conflict Resolution Policy and
  Procedures here.
• Public comment should be shared with the board in writing in advance of the
  board meeting for us to better address your consideration.
• Please email to board@mypcm.org or submit in paper form to the PCM office in
  Gladish Community and Cultural Center.
• You should receive confirmation of receipt of your written statement within 48
  hours of submission.

The board participates in annual training with various partners.  Sometimes these trainings occur during board meetings.  

Jessica de Barros, Executive Director of the Charter School Commission, will deliver an annual PD to the Trustees of the board on the roles and responsibilities of the charter public school board and authorizer.

Per PCM's Charter School Contract with the Commission, PCM Trustees should regularly review the Statement of Assurances to ensure we are fulfilling our obligation to the contract.

For public transparency this is a copy of the Commission's Oversight Guidance Manual 

What rubrics does the Commission use for evaluation?
Financial Performance Framework
Academic Performance Framework
Organizational Performance Framework (expanded criterion)
School Specific Goals (2022-23) (1 Academic, 1 Operational)

Please ensure you review the Board Dashboard.  

The HOS will briefly highlight high-level aspects of the Dashboard.  The bulk of the conversation will be reserved for the end of the meeting during the Current State and Budget Revision sessions.  

Individual board member updates will be postponed until the March meeting.

Each trustee will briefly present on their progress towards individual goals and tasks. Additionally, trustees may report observations, feedback, or questions gathered since last meeting.

Currently inactive.

Currently inactive

Currently inactive

Under Formation.  

Specialized Purpose of the SCC: To create a community support network to ensure a two-way flow of information around needs and information between the school and families. The SCC will play a pivotal role in coordinating resources, sharing information, and streamlining advocacy for PCM.

Rationale: PCM is committed to a continuous family and community engagement process that spans the life of the school.

SCC Participants: Current PCM Families and Staff.

Trustees will review the January financials as presented and recommended by the finance committee.

To inform your questioning remember your resources:

50+ Smart Questions to Ask About Your Schools Finances

Board<>Staff Financial Contract

The FC has reviewed the revised 2023-24 budget and made recommendations for improvement.  Recommendations were implemented by the HOS and CFO support.  This revised budget with recommended changes is being put forth to the board with the motion from the FC for the board to adopt the 2023-24 revised budget as presented. 

**While making recommended changes more changes were identified that needed to be made.  The budget still remains at 30 days cash however.

The HOS and CFO support will present a variety of 5-year budget scenarios for the Board to consider.  These have not been fully vetted by the FC so this presentation is to present information for consideration and fuel questions.  No vote will take place for this item at this meeting.

It is asked that the board consider voting on the 5-year budget scenario at the March 14th Working Board Meeting.

The board chair and HOS will provide an update on actions that have been taken since the Town Hall.

OVERVIEW

Meetings with SCC (board and school)

Actions taken by school

Actions taken by the Commission

• PCM received a Notice of Perceived Problem (NPP) from the Commission.  Receipts has been acknowledged and the board and admin team are in the process of responding to it within the required time frame. The NPP asks for updates on financial oversight, administrative capacity, and board governance. 
• The school has received the formal report from the Commission staff member who was on site 2/1/2024.  All classrooms were observed and specific safety concerns around hot pipes and bathroom protocol were addressed with no demonstrated concern remaining.

Trustees will ask follow-up questions to the Academic Update provided at the January board meeting.

8 statutory reasons for a school board to move into executive session:

1. Matters affecting national security;
2. The selection of a site or the acquisition of real estate if public knowledge of the matter might increase the price;
3. The minimum selling price of real estate if public knowledge of the matter might depress the price, but final action selling or leasing real estate must be taken in a public meeting;
4. Negotiations on the performance of a publicly bid contract if public knowledge might increase costs;
5. Complaints or charges against an employee or board member, however the person complained against may open the meeting to the public;
6. Qualifications of an applicant for public employment or review the performance of a public employee, but final actions must be taken in public and discussions affecting employees generally must be held in public;
7. Qualifications of a candidate for appointment to elective office, but interviews and the final appointment must be held in public; and
8. Discussion with legal counsel, of enforcement actions, litigation or potential litigation, if public discussion might result in an adverse legal or financial consequence. Amendments in 2001 provided a specific definition of potential litigation

To convene an executive session, the governing body’s presiding officer must announce: 

(1) the purpose of the executive session, and 

(2) the time when the executive session will end. 

The announcement is to be given to those in attendance at the meeting. 

The announced purpose of the executive session must be one of the statutorily identified purposes for which an executive session may be held. 

________________________________________________________

The PCM Board of Trustees will move into executive session pursuant to RCW 42.30.110 for 30 minutes.

We will move into executive session for the following reason: To review the performance of a public employee (any final actions must be taken in public).