Please come with amendments ready to put in the chat.

Laylah will be leading our session this meeting.

*If you have not done so yet, please use this google document to sign up for the board meeting in which you would like to lead this activity."  

The board will engage in an activity related to reading chapter 3 and 4 of "This Book is Anti-Racist".  Trustee Aubree Guyton will lead our activity

Welcome!  If you would like to make public comment you will be called on in the order you logged in/arrived. 

• We generally allow 5 minutes for presentation of personal comments/questions/concerns/grievances. 
• You may view our PCM Grievance and Conflict Resolution Policy and Procedures here.  
• Public comment should be shared with the board in writing in advance of the board meeting for us to better address your consideration. 
• Please email to board@mypcm.org or submit in paper form to the PCM office in Gladish Community and Cultural Center. 
• You should receive confirmation of receipt of your written statement within 48 hours of submission.

Per PCM's Charter School Contract with the Commission, PCM Trustees should regularly review the Statement of Assurances to ensure we are fulfilling our obligation to the contract. 

For public transparency this is a copy of the Commission's Oversight Guidance Manual

What rubrics does the Commission use for evaluation?

Financial Performance Framework

Academic Performance Framework

Organizational Performance Framework (expanded criterion)

School Specific Goals (2022-23) (1 Academic, 1 Operational) - Board approved, pending Commission approval.

Please review the BoardDashboard prior to the meeting.  We will review any questions Trustees have.

Updates not included in the dashboard:

• We now have 33 FRLP students - Direct Cert was not loading new students until mid October.
• We have had an average of 30 students riding the bus and will have an average of 32 starting Monday.
• Older elementary as used the bus several times to engage in outings farther from Pullman than are walkable.
• To date we have accrued 79 hours of volunteer time so far this year (17 hrs this month).
• We have 10 practicum students engaging in our 211 YE program and our OE program (they usually participate 1/day a week or 3 hours).  We also have 2 SPED practicum student who shadows our Director of Specialized Programs (1 for 1 day/week and 1 weekly for 3 hours).

The PCM HOS will provide a brief summary of where PCM landed with academic performance measures that are critical to the schools mission, vision, and compliance.  These measures will include NWEA MAP (Measure of Academic Performance) and SBA (Smarter Balance Assessment - state required). Additionally, the MEFS (Minnesota Executive Functioning Scale) outcomes will be summarized.  Although not academic, this is a measure is integral to monitor student SEL growth at PCM.  The presentation will conclude with what PCM staff will be focusing on this year as a result of these outcomes.

The presentation is in alignment with this 2021-22 Annual Performance Report.  Normally PCM will try to publish this report in August rather than the end of September.  Trustees should review this Annual Performance Report prior to the board meeting.

For transparency the full report provided to the Commission on PCM's 2021-22 School Specific Academic Goal is included for review.

Additionally, for full transparency the results of the 2021-22 Commission on site-review is also attached.

Determine whether the board is making progress toward annual goals and whether corrective action is needed. 
 

Board Goals 2022-23

#1. Board members understand the established benchmarks for assessing school financial health. 

#2. Continuous and strategic recruitment of committee and board members. 

#3. Committees are established and have set goals and priorities for the year.

Each trustee will briefly present on their progress toward individual goals and tasks. Additionally, trustees may report observations, feedback, or questions gathered since last meeting.

The LSEC will report on the HOS Annual Performance Review. This agenda item was postponed to the October board meeting.

No meeting minutes to present.

No minutes to present.

In advance of this meeting Trustees should:

1. Access the publicly accessible FC meeting notes and review.
2. Review the September financials recommended by the FC.

Motion 1: The FC recommends the Board approve the September financials as presented.

HOS incorporated feedback into the Comprehensive Equity Plan.  

Suggested motion:

I motion that the PCM board of Trustees should adopt the updated Comprehensive Equity Plan as its living plan for school wide equity work.

The following have not incurred any notable changes but need to be re-voted on for the up and coming School Year:

• PCM Enrollment Policy & Procedures (2023-24)

The following are new but required for compliance:

• Food Service Procedures Manual
• Wellness Policy

Proposed Motion:

The PCM Board of Trustees approve the documents as presented.

The HOS will present an update on progress for those Guides who were approved for conditional certification last year.  The HOS will also present a request for conditional certification for our new YE Guide, Demond Roberts, who has extensive Montessori training and experience (both public and private) but is in need of sponsorship for WA State Teaching Certification.

The PCM HOS will provide a brief summary of where PCM landed with academic performance measures that are critical to the schools mission, vision, and compliance.  These measures will include NWEA MAP (Measure of Academic Performance) and SBA (Smarter Balance Assessment - state required). Additionally, the MEFS (Minnesota Executive Functioning Scale) outcomes will be summarized.  Although not academic, this is a measure is integral to monitor student SEL growth at PCM.  The presentation will conclude with what PCM staff will be focusing on this year as a result of these outcomes.

For transparency the full report provided to the Commission on PCM's 2021-22 School Specific Academic Goal is included for review.

Additionally, for full transparency the results of the 2021-22 Commission on site-review is also attached.

The HOS will lead the Board through a plan for meeting our 2022-23 enrollment targets.

This plan will be accompanied by several scenarios that share where our 5-year budget will sit if we meet our enrollment target, if we fall short by 15 students, and what our threshold is where decreased enrollment would break the current model.

*these scenarios will assume that PCM meets its 2022-23 fundraising target.