Please come with amendments ready to put in the chat.

Aubree will be leading our session this meeting.

*If you have not done so yet, please use this google document to sign up for the board meeting in which you would like to lead this activity."  We should plan at least 6 meetings out.

BCC update.  Forward planning.

Welcome!  If you would like to make public comment you will be called on in the order you logged in/arrived. 

• We generally allow 5 minutes for presentation of personal comments/questions/concerns/grievances. 
• You may view our PCM Grievance and Conflict Resolution Policy and Procedures here.  
• Public comment should be shared with the board in writing in advance of the board meeting for us to better address your consideration. 
• Please email to board@mypcm.org or submit in paper form to the PCM office in Gladish Community and Cultural Center. 
• You should receive confirmation of receipt of your written statement within 48 hours of submission.

Standing reminders:

Per PCM's Charter School Contract with the Commission, PCM Trustees should regularly review the Statement of Assurances (found in the Compliance folder linked in the footer) to ensure we are fulfilling our obligation to the contract. 

For transparency this is a copy of the Commission's Oversight Guidance Manual

What rubrics does the Commission use for evaluation?

Financial Performance Framework

Academic Performance Framework

Organizational Performance Framework (expanded criterion)

School Specific Goals (2021-22) (1 Academic, 1 Operational)

BoardonTrack will be delivering a refresher training on building good practices as school governors.  Having a clear understanding of the role of governance versus the role of management is essential to a successful charter board and school.

Please review the BOARD OF TRUSTEES DASHBORD prior to these updates.  The majority of updates directly apply to this dashboard.  

The LSEC will report on the HOS Annual Review will be presented at the August meeting.

No meeting minutes to present.

GC did not meet in August. 

In advance of this meeting Trustees should:

1. Access the publicly accessible FC meeting notes and review.
2. Review the August financials recommended by the FC.

Motion 1: The FC recommends the Board approve the August financials as presented.

PCM has not received the final engagement letter from Eide Baily, the prospective year 1 audit firm. The soft estimate is $18,000 which is $6,000 less than the other competitor. To not lose our spot with Eide Baily in the event the engagement letter comes between board meetings, the FC discussed suggesting the board approve the HOS signing the engagement letter as long as the cost does not exceed $25,000. Joule would review as well before the commitment is made.

Motion 2: The FC recommends the Board of trustees allow the Head of School to sign the forthcoming engagement letter with Eide Bailly as the year 1 audit firm as long as the engagement letter fees do not to exceed $25K.

The SPED policies and procedures have been updated.  Rather than using WSSDA policies and procedures as is the norm, WA Charters paid legal council to create a Charter specific SPED policy and procedure.

Proposed Motion:

The PCM Board of Trustees approve the updated documents as presented.

The PCM Board of Trustees will review the 2022-23 Annual Budget.

This is the updated budget file based on enrollment as of 8-20-22.