*Please use this google document to sign up for the board meeting in which you would like to lead this activity.

Introduction to BCC (Buffalo Cloud Consulting).  Please review the attached overview.

We'll get to know each other and be introduced to homework for our next session which will be a full training session.

Please come with questions for BCC.

• We generally allow 5 minutes for presentation of personal comments/questions/concerns/grievances. 
• You may view our PCM Grievance and Conflict Resolution Policy and Procedures here.  
• Public comment should be shared with the board in writing in advance of the board meeting for us to better address your consideration. 
• Please email to board@mypcm.org or submit in paper form to the PCM office in Gladish Community and Cultural Center. 
• You should receive confirmation of receipt of your written statement within 48 hours of submission.

Please review the BOARD OF TRUSTEES DASHBOARD prior to these updates.  The majority of updates directly apply to this dashboard.  

https://mypcm21.box.com/s/yeoqvyu0kwnw4mz5scu1hzt7rnl0pwag

General outline:

• Enrollment
• Financial
• Compliance
• School Specific Goal progress (similar cadence to Academic update)
• Logic Model (similar cadence to Academic update)
• Academic update (if applicable....usually the board meeting the month following the end of the trimester)

Notes not included in dashboard this month:

• For new charters, OSPI does not 'true up' apportionment of actual enrollment until October of 2022.  We have asked OSPI to initiate this in January so that PCM does not end up with zero apportionment paid for the first two months of school.
• WISM is quickly approaching (review of our SPED program) and we are on track for all submissions.  We have gotten very positive feedback from the TMC who we are partnered with for support.
• The final WIDA screeners have been completed and OSPI has been notified.  We are now in compliance with OSPI on this.
• The transition with SIA is going well.
• NCMPS is providing targeted support for specific areas where a gap was left with the loss of our MC (ex direct coaching of specific teaching teams, increased on-site visits, increased PD sessions).
• TSS coach will be on site next week.

IMPORTANT REMINDER: Every member of a publicly funded governing body must complete their online F1 Personal Financial Affairs Statement within 14 days of taking their oath or assuring their duties. Additionally, every member is also required to refresher this information annually as long as they serve on the Board of Trustees.  The annual deadline is April 15th.

Last year we committed to submitting these by the March meeting!  Let's do this again this year!  For those who have already completed this last year, use your login and the process will go much more quickly this year.

A refresher document is attached.

LESC meeting minutes for review: 

1-24-2022

LESC will present the plan for HOS evaluation.

GC January Meeting Minutes here:
January 3

January 10

Provide results of Annual Survey review.  Highlight and discuss priorities identified by the GC for board consideration.

The Governance Committee proposes that the PCM Board adopt the following goal for the GC:
 

• Recruit 2 new board members by June 2022 with the following 2 skill sets: 
  • Fund Development 
  • Governance/Human Resources and with preference to expanding the board’s diversity.

Trustees should access the publicly accessible FC meeting notes and review prior to the board meeting. https://app2.boardontrack.com/org/IVTavg/minutes/show/42964

Motion:  The FC recommends the Board approve the December financials as presented.

Reminder:  The 2021-22 annual budget revise will be presented at the February board meeting. Approximately 7 days in advance of the February meeting Trustees will receive the annual budget along with the FC's recommendation.

HW: Please read the attached "Financial Roles Grounding" document and complete the short HW that is nested in the document.

The updates are mostly with the timeline for enrollment and registration.

Why the adjustments to the timeline:  Last year we experienced that this process was a bit early for our community.  The new timeline also accounts for the slower movement of things in the front office during COVID and offers more time for the new schedule to settle in and a buzz to be built around that positive adjustment.

Track changes has been used to help Trustees identify what has been changed.  I recommend reading in simple markup view. 

(vote at the February meeting)

Consideration to begin discussing.  Any change to the academic calendar (or not returning to our exact proposed contact days) requires PCM to request a change with the commission.  This is similar to the process for the day length change.  

We originally proposed 186 contact days:

With delaying the start of school this year our current contact days (not counting the extra staff planning day) are 182.

I suggest the board consider retaining the daily schedule we have now and changing it's long-term calendar to reflect 182 contact days.  Beginning school on Wednesday August 17th and ending on June 9th with Pullman School District. Our 1/2 day Student Strong Start program would begin August 15th.

Rational: this will would keep higher than average instructional hours while compromising on feedback from staff and families.

Route for checking:  Send draft calendar to families and staff and compare with original proposed to see what consensus is.

The State Board is going to be discussing charter schools at their Jan meeting. There are potential impacts to PCM because they will be discussing funding inequity (lack of local levy funds) and the structure of authorizer fees (potential of putting this financial burden on the state and not schools).

The attached information provides some general trends seen across the state when comparing charters to district schools. 

This information is informative and for advocacy purposes.

The board will continue its discussion regarding meeting effectiveness.

The purpose of this discussion is to generate ideas for a proposal to keep, modify, or remove certain elements, norms, or processes of meetings.