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Miles Ahead Charter School

Minutes

MACS Board Meeting

Date and Time

Thursday October 17, 2024 at 7:30 PM

Directors Present

D. Laguerre II (remote), E. Miller (remote), E. Quackenbush (remote), H. Lust (remote), J. Hazard (remote), J. Toussaint (remote), L. Schumpert (remote), T. Reese (remote), U. Sayers (remote)

Directors Absent

A. Turner, C. Menifee, J. Troutman

Guests Present

Alyssa (remote), Bambo Sonaike (remote), Chastity (remote), Dalaina (remote), Dionne Edwards (remote), Iphone (remote), Iphone 74 (remote), K. Bloxson (remote), Kim Jones (remote), Tega (remote), User (remote)

I. Opening Items

A.

Record Attendance / Confirm Quorum

B.

Call the Meeting to Order

H. Lust called a meeting of the board of directors of Miles Ahead Charter School to order on Thursday Oct 17, 2024 at 7:32 PM.

C.

Confirm amount of people who signed up in advance for Public Forum

There were no Public Comments submitted.

D.

Approve Meeting Agenda

E. Miller made a motion to approve the meeting's agenda.
L. Schumpert seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Approve Minutes from September 21, 2024

T. Reese made a motion to approve the minutes from MACS Board Meeting on 09-21-24.
J. Hazard seconded the motion.
The board VOTED unanimously to approve the motion.

II. Guest Speaker, Bambo Sonaike - 2023-2024 Audit & 990 Tax Return

A.

Report

Details of the 3-layer audit was shared with the board and guests. Any outstanding findings from the audit will be resolved by November 1, 2024. Bambo also completed MACS' 990 for FY2024.

III. Treasurer's Report

A.

Financial Reporting

Refer to the Finance Committee Meeting (10/10/2024) minutes for a detailed breakdown of financials for FY25. 

 

  • Dorian shared the September 2024 financial reports including the Income Statement, Balance Sheet, Monthly Cash Forecast and Projected Balance Sheet as presented by edTec. 
    • September Beginning Balance: $378,493.44
      • Checks $37,001.42
      • Withdrawals $439.224.62
      • Deposit $481.733.58
    • September Ending Balance:  $384,000.98

 

Funding Opportunities to discuss with Charles and Angel (Development Committee). 

  • Capital Campaign
  • Sponsorship (including Pledged)
    • Meals
    • Sponsor a Teacher, Classroom, Instructional Material
    • Team (ie 21st Century Learning, Expedition Day Team)
  • Giving Tuesday (matching fund opportunities)

IV. Committee Updates

A.

Committee Updates

Academic - 

  • Setting up calendar for 2025-2026 school year
  • Thinking about our pipeline for our teachers
  • Thinking about academic implementation guide 
  • Kolt's LEEKS evaluation

 

Development

  • Members are not in attendance to provide updates.

 

Finance - See Treasurer's Report and Finance Committee Meeting (10/10/2024) minutes 

 

Governance 

  • Board training for new board members. Reach out to GCSA and Board on Track as a resource.
  • Review of bylaws and strategic plan. 

V. MACS PTO (Parent Teacher's Organization) Update

A.

MACS PTO Update

As per Kolt - They reviewed their Balance sheet ($2,339.12) and planning on Fall Festival for October 26th from 2-6pm. Need for setup support from 12-2pm. They have 17 vendors. They have 65-70 paid members.

 

Tega was in attendance at the meeting. She provided additional details regarding the Fall Festival. Additional fundraisers: Krispy Cream Doughnuts (November), Breast Cancer Awareness Run (10/25/24). First EZ Pass winner was announced based on the number of volunteer hours. The 2nd EZ Pass will be auctioned at the Fall Festival. 

VI. Executive Director Updates

A.

Executive Director's Updates

Kolt discussed the following topics:

  • NEW Crew Members!
  • Curriculum Night - Oct. 22
    ELA/Math Lessons & Strategies
    ED Updates/ Title I Parent Meeting 
  • First Fridays with KBP
    Open Dialogues
    Nov. 1 at 9:00am
  • 21st CCLC Grant
  • The Anxious Generation Book Club
    Location: TBD
    Date: November 13, 4:00pm

VII. Items to Vote On

A.

Vote to approve Bambo audit

J. Toussaint made a motion to approve the audit from Bambo Sonaike.
E. Miller seconded the motion.
The board VOTED unanimously to approve the motion.

VIII. Review and Discussion Topics

A.

Review MACS By-Laws

We will review the By-Laws in the next coming board meetings as we continue to review the strategic plan for MACS. But changes will not be made. 

B.

MACS 4-Year Strategic Plan

We will review the 4-Year Strategic Plan in the next coming board meetings.

C.

Board Chair Followups

  • Schedule for full year to be provided to Charter School Commission. We are required to have 10 board meetings per year. We have 11 scheduled. Let's think about whether we will cancel the December 2024 meeting.
  • Board Structure has not changed. 

D.

Executive Session (If Required)

Executive session was not warranted at this time.

IX. Closing Items

A.

Public Forum - Opportunity for Submitted Questions from Public

There were no Public Comments submitted.

B.

Announcements

Fall Festival Trunk-or-Treat 
Join us for Halloween Fun! 
Date: October 19, 2024
Location: Thurman Springs Park
Time: 10:00 a.m. - 2:00 p.m.

 

C.

Next Board Meeting: Thursday November 21, 2024 @ 7:30pm via Zoom

D.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:56 PM.

Respectfully Submitted,
H. Lust
J. Hazard made a motion to adjourn the meeting.
E. Quackenbush seconded the motion.
The board VOTED unanimously to approve the motion.