Miles Ahead Charter School
Minutes
MACS Board Meeting
Date and Time
Thursday May 16, 2024 at 8:00 PM
Directors Present
A. Lee (remote), A. Turner (remote), C. Browne-Roberts (remote), D. Laguerre II (remote), E. Miller (remote), E. Quackenbush (remote), H. Lust (remote), J. Toussaint (remote), T. Reese (remote), U. Sayers (remote)
Directors Absent
C. Menifee
Directors who arrived after the meeting opened
C. Browne-Roberts, U. Sayers
Guests Present
K. Bloxson (remote), gstevens@gacharters.org (remote)
I. Opening Items
A.
Record Attendance / Confirm Quorum
B.
Call the Meeting to Order
H. Lust called a meeting of the board of directors of Miles Ahead Charter School to order on Thursday May 16, 2024 at 7:56 PM.
C.
Confirm amount of people who signed up in advance for Public Forum
D.
Approve Meeting Agenda
E. Miller made a motion to approve the agenda for the May 16th Board Meeting.
J. Toussaint seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes from April 18th, 2024
T. Reese made a motion to approve the minutes from MACS Board Meeting on 04-18-24.
J. Toussaint seconded the motion.
The board VOTED unanimously to approve the motion.
II. Treasurer's Report
A.
Treasurer's Report
- Dorian gave updates on the April 2024 expenses, revenue and other finance related items.
- Kolt explained the mandatory school contribution, where for new schools the deductions are the last few months of the school year. Beginning in Year 2 the deduction will be monthly.
- Dorian informed the board on SCSC Financial portion from the CPF and our score of 90.
III. Committee Updates
A.
Committee Updates
- Academic-gave updates on Academic matters such as LKES, hiring for SY24-25, and Academic Committee transition plan.
- Development-Angel gave updates on the plan for attracting donors for next school year and thanking donors for this year. They have also began a plan for Giving Tuesday.
- Finance-see Treasurer's Report
- Governance-working through interviewing prospective board members and working on board recruitment strategies.
IV. Executive Director Updates
A.
Executive Director's Updates
- Student performance of Aladdin at 7pm pm May 17th at the Church Black Box Theatre.
- Kolt gave updates for the various events during the last week of school, next week.
- Updated the board on SY24-25 enrollment projections.
- Shared the enrollment, staffing and instructional plan for SY24-25.
- Updated the board on the Fundraising Goals for FY24 and the Fundraising Goal for FY25 which is to renovate the Playground.
C. Browne-Roberts arrived.
V. Items to Vote On
A.
RFP Response For Services - Bus Service / Smart Kids Transport, LLC
J. Toussaint made a motion to accept the amended RFP for Smart Kids Transportation.
T. Reese seconded the motion.
The board VOTED unanimously to approve the motion.
B.
RFP Response Revised - Cleaning Services / Maid Quick Cleaning, LLC
C. Browne-Roberts made a motion to accept the revised agreement from Maid Quick Cleaning Services.
E. Miller seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Select Auditor From SCSC Approved Auditors List
E. Miller made a motion to select Bambo Sonaike, CPA, LLC.
J. Toussaint seconded the motion.
The board VOTED unanimously to approve the motion.
U. Sayers arrived.
D.
Hiring Approval for Director, Climate & Culture
A. Lee made a motion to approve Kolt's recommendation to hire Ernest T Coldwell Jr. for the Director of Climate & Culture position for SY24-25.
E. Quackenbush seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Meeting Discussion Topics
A.
FY25 Budget Hearing Schedule - Finance Committee
Will be examined and looking to be approved during the June 2024 board meeting.
B.
MACS 3-Year Strategic Plan ... The June 15th In Person Board Meeting Will Be an Extended Meeting to Allow Dedicated Time To Review/Update The Plan.
Will be completed during the June 2024 board meeting.
C.
Board Chair Followups
- 100% participation from the board for the in person training and asynchronous sessions.
- Henry updated the board in board member status and potential board member candidates.
- Dr. Hazard and Mr. Schumpert gave brief remarks and overviews of their backgrounds.
D.
Gregg Stevens
- Gregg commended the board on a good and efficient meeting as well as shared that he has ideas for the June 2024 board meeting in regards to the Strategic Planning portion.
E.
Alice Wright (Stouder)- Kolt's SCSC Mentor
- Alice introduced herself and her capacity in supporting Kolt and MACS.
- Alice commended Kolt's excellent leadership, MACS's staff commitment to teaching and learning, and the efficiency of the MACS board.
F.
Executive Session
J. Toussaint made a motion to discuss matters regarding personnel at 9:07 pm.
E. Quackenbush seconded the motion.
The board VOTED unanimously to approve the motion.
A. Lee made a motion to end the Executive Session at 9:39 pm.
C. Browne-Roberts seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Additional Items to Vote
A. Lee made a motion to accept the recommendations made by the Ethics committee regarding the grievance made by the parent.
C. Browne-Roberts seconded the motion.
The board VOTED unanimously to approve the motion.
A. Lee made a motion to accept the recommendations from the Ethics committee in regards to the complaint brought forth by the parent.
J. Toussaint seconded the motion.
The board VOTED unanimously to approve the motion.
J. Toussaint made a motion to accept the recommendations made by the Ethics committee regarding the grievance made by the staff member.
E. Miller seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Closing Items
A.
Public Forum - Opportunity for Submitted Questions from Public
B.
Announcements
C.
Next Board Meeting: Saturday June 15, 2024, @ 9:00am, In person
D.
The July Board Meeting Will Be Cancelled For Summer Vacation
E.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:47 PM.
Respectfully Submitted,
H. Lust