Miles Ahead Charter School
Minutes
MACS Board Meeting
Date and Time
Thursday April 18, 2024 at 7:30 PM
Directors Present
A. Lee (remote), A. Turner (remote), C. Browne-Roberts (remote), C. Menifee (remote), D. Laguerre II (remote), E. Miller (remote), E. Quackenbush (remote), H. Lust (remote), J. Toussaint (remote), T. Reese (remote)
Directors Absent
U. Sayers
Guests Present
gstevens@gacharters.org (remote)
I. Opening Items
A.
Record Attendance / Confirm Quorum
B.
Call the Meeting to Order
C.
Confirm amount of people who signed up in advance for Public Forum
D.
Approve Meeting Agenda
E.
Approve Minutes from March 16, 2024
II. Treasurer's Report
A.
April Treasurer's Report
- Dorian shared the March 2024 financial report and Ed and Jennifer shared corrections for the current ending total for March 2024.
- Dorian presented outgoing expenses and deposits. He shared that we closed the Capital City account and transferred the balance to the Georgia Own account.
- Updated the board on the Money Market account interest earned in the month of March.
- Dorian shared the current budget and forecast for the 2023-2024 fiscal year.
- Dorian shared that as a first year school we are managing a very good cashflow and reserved cashflow procedure. Dorian attributes the good standing in cashflow to maintaining a conservative budget and the grants that Kolt has obtained has allowed us to maintain excellent financial standing. Jennifer added being able to retain Ed Tech as our back office provider has helped MACS maintain good financial standing.
- Dorian also provided a grants summary which included grants obtained and money drawn from them.
- Dorian also shared the multi-year projection for MACS.
III. Committee Updates
A.
Committee Updates
- Academic- no meeting this month or updates they will meet May 14th.
- Development- Angel updated the board on the fundraising event Parent's Night out on Friday, April 12th as well as the plan for Giving Tuesday in the fall. Michelle Neely, GCSA has offered assistance for fundraising for MACS. Angel will schedule a meeting with her.
- Finance- see Treasurer's Report.
- Governance- created a process for recruiting new members and have began the process for selecting prospective board members.
IV. Items to Vote On
A.
First Amendment to Lease Agreement
Henry shared the reasoning behind the changes is to expand to more grade levels and more classrooms using the 2nd building 200.
B.
RFP Response For Services - 1.) Cleaning Services
Adjust the verbiage in the proposal/contract for August 2024 to May 2025.
C.
RFP Response For Services - 2.) Meals ... No Response Has Been Received
D.
RFP Response For Services - 3.) Bus Service
The board recommended that we table the vote and request amendments to the contract that relate to the field trip rate and the issues the prior school year in relation to the reliability of the bus services. For the discussion regarding transportation, when this is further looked into, the issues were the following: wait the additional fee would be for additional hours. I brought that up because being we are adding 5th grade, they may have an extended trip and the additional cost isn’t laid out. The proration is increasing by $1,000 per month. Per the contract, it states no proration, however, there is $11,000 for the month of December when the students are out two weeks
E.
Open Up Resources Libraries
F.
SchoolMint: Enrollment & Engagement Platform
G.
Additional 3rd Grade Class - Final Vote
The board discussed the different options for adding a second 3rd grade class versus keeping just one.
H.
FY25 Budget Hearing Schedule - Finance Committee To Develop
Propose May 16th and May 30th (Special Call Meeting) as this years Budget Hearing meetings. The board will develop a schedule for subsequent years to stay in compliance for the Budget hearings.
V. Meeting Discussion Topics
A.
MACS 3-Year Strategic Plan ... The June 15th In Person Board Meeting Will Be an Extended Meeting to Allow Dedicated Time To Review The Plan.
Extend the time during the June 15th in-person meeting to complete the 3 Year Strategic Plan.
B.
Board Chair Followups
- We had 100% attendance in the SCSC Governance training for the board.
- The board must complete 6 sections of asynchronous virtual trainings to complete the required trainings by April 30th.
- Henry updated the board on board member status as it relates to board members leaving. Henry also updated the board on the prospective board candidates and their standing in the interview process.
C.
Board Recruitment Plan
Henry shared the plan to the board.
D.
Gregg Stevens
E.
Executive Session if Required
F.
Executive Director's 2023-2024 Bonus
VI. Closing Items
A.
Public Forum - Opportunity for Submitted Questions from Public
B.
Announcements
Dorian remined us that the two Budget Hearing must be at least 2 weeks a part. The board went back and amended the vote for the two Budget Hearing Meetings.
C.
Next Board Meeting: May 16, 2024, @ 7:30pm, Via Zoom
D.
Which Summer Month To Cancel Board Meeting?
The board will keep the June 15th meeting to an extended in-person meeting.