Miles Ahead Charter School
Minutes
MACS Board Meeting
Date and Time
Thursday November 16, 2023 at 7:30 PM
Directors Present
A. Lee (remote), C. Browne-Roberts (remote), C. Menifee (remote), D. Laguerre II (remote), E. Miller (remote), E. Quackenbush (remote), H. Lust (remote), J. Browning (remote), J. Toussaint (remote), T. Reese (remote), U. Sayers (remote)
Directors Absent
A. Turner
Guests Present
K. Bloxson (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
H. Lust called a meeting of the board of directors of Miles Ahead Charter School to order on Thursday Nov 16, 2023 at 7:33 PM.
C.
Confirm amount of people who signed up in advance for Public Forum
D.
Approve Meeting Agenda
C. Browne-Roberts made a motion to Approve the November 2023 Meeting Agenda.
T. Reese seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes from September 16, 2023
E. Miller made a motion to approve the minutes from October Board Meeting 2023 MACS Board Meeting on 10-19-23.
T. Reese seconded the motion.
The board VOTED unanimously to approve the motion.
II. Committee Updates
A.
Committee Updates
- Academic- reviewed the Kiddum quote, planned the next Academic Committee meeting date January 11th
- Development- Erin is leading the Giving Tuesday social media efforts, upcoming meetings will focus on leveraging parent support, Erin met with officers from the PTO to raise funds for the Development Committee, Erin will develop social media posts for the board to share, the board will contribute using the link on the website, the goal for MACS this year is $20000 to go towards student meal balances and building a new playground
- Finance- Calder Foundation Grant opportunity ($100,000 per year), update on status of the loan, Truist account being primary bank account for MACS
- Governance- attended a Board on Track training, discussed creating a taskforce for evaluations of the executive director. Ashlee shared the format of LKES and what it evaluates
III. MACS PTO (Parent Teacher's Organization) Update
A.
MACS PTO Update
- Created the vision and mission for the PTO:
- Mission Statement The MACS PTO Crew is dedicated to fostering a vibrant, inclusive school community that supports the holistic development of every student, promotes active family involvement, and provides unwavering support for our teachers.
- Vision Statement The MACS PTO Crew believes in cultivating an energetic PTO where families, teachers, and stakeholders collaboratively create exceptional educational experiences. We lead diverse fundraising efforts to reduce financial burdens on both our families and school, enabling vibrant events and academic support. With a commitment to our educators' well-being, we aim to provide resources, recognition, and a nurturing environment, sparking creativity, community engagement, and a well-rounded educational landscape. This includes artistic programs, community service, and student-centered initiatives, fostering a thriving environment for our scholars and an empowering support system for our teachers.
- Working through Bylaws and gave a survey to families to get feedback on needs of the PTO.
- Established the recurring meetings schedule.
IV. Executive Director Updates
A.
Executive Director's Updates
- School closed Nov. 20th-24th.
- Postponed Chilli and Cheesecake Cookoff to Dec. 15th
- Whole School Crew and Holiday Program-Dec. 15th
- Parent Survey and Enrollment Steps for Next Year Overview
- Kolt presented the Current vs Proposed Enrollment Plan and discussed the significance of the Proposed Enrollment Plan for enrolling students for SY24-25.
- Will table the vote regarding classroom numbers for a later meeting.
- December Calendar Updates" Half Days Dec. 18th and 19th
- Dec. Payments for Staff - Teachers will get regular payment and leadership stipends in December.
V. Items to Vote On
A.
Executive Director's Proposal to make Dec. 18 and 19 half days from 8:00-12:15pm.
A. Lee made a motion to to approve making Dec. 18 and 19th half days.
C. Browne-Roberts seconded the motion.
- Uso asked about childcare being a hardship for families and the staff anticipating some students needing to make arrangements for the full day. Kolt will follow up.
B.
Executive Director's Proposed Changes to the Enrollment Policy.
A. Lee made a motion to approve the proposed changes to the Enrollment Policy.
J. Browning seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Food Service Vendor
J. Browning made a motion to to approve the Food Service Vendor-School Gourmet.
U. Sayers seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Cancellation of December Board Meeting
U. Sayers made a motion to Cancel December 2023 Board Meeting.
E. Miller seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Kiddum Quote
E. Quackenbush made a motion to approved the quote for Kiddum submitted by Kolt.
U. Sayers seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Meeting Discussion Topics
A.
MACS 5-Year Strategic Plan
Table for next board meeting to finish planning out the next two school years.
B.
Facility
Kolt presented that MACS is the in process of building out 2nd MACS building on the school property and negotiating costs to renovate and make updates.
C.
Board Chair Followups
- Henry provided updates per the agenda.
VII. Closing Items
A.
Public Forum - Opportunity for Submitted Questions from Public
B.
Announcements
- Kolt presented an announcement from the MACS Scholars.
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:58 PM.
Respectfully Submitted,
H. Lust