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Miles Ahead Charter School

Minutes

MACS Board Meeting

Date and Time

Thursday October 19, 2023 at 7:30 PM

Minor update to the minutes by the Board Chair regarding the banking institutions was made.

10/25/2023

Directors Present

A. Lee (remote), A. Turner (remote), C. Menifee (remote), D. Laguerre II (remote), E. Miller (remote), H. Lust (remote), J. Toussaint (remote), T. Reese (remote), U. Sayers (remote)

Directors Absent

C. Browne-Roberts, E. Quackenbush, J. Browning

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

A. Lee called a meeting of the board of directors of Miles Ahead Charter School to order on Thursday Oct 19, 2023 at 7:30 PM.

C.

Approve Meeting Agenda

D. Laguerre II made a motion to Approve the meeting agenda.
A. Lee seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Approve Minutes from September 16, 2023

E. Miller made a motion to approve the minutes from MACS Board Meeting Sept 16th on 09-16-23.
A. Turner seconded the motion.
The board VOTED unanimously to approve the motion.

II. Treasurer's Report

A.

Monthly Treasurer's Report/ Review of Monthly Forecasts

Dorian updated the board on the month of September 2023 expenses and deposits. Dorian went through notable withdrawals and updated the board with the ending bank balance as of today October 19th. 

III. Committee Updates

A.

Committee Updates

Each committee provided updates and Henry reminded committees to post their meeting dates in Board on Track. 

IV. Executive Director Updates

A.

Executive Director's Updates

  • Kolt updated the Board on Critical  Conversations being held at MACS.
  • Kolt attended the Charter School Growth conference and shared updates.
  • PTO organization has been established with officers.
  • Kolt updated us on the bus company and the issues with service and operations. Discussed options for transportation for SY 24-25. 
  • Facility updates and planning for phase 2 of MACS school site.
  • The school will continue parent teacher conferences until Thanksgiving breaks with a consistent agenda for all teachers to follow.
  • School-wide benchmarks will be administered at the end of October.
  • EL Education just conducted their first walkthrough with MACS and they have 4 spaces for teachers at their National Conference in November.
  • Fall festival October 31st and Chili and Cheesecake Cookoff Fundraiser, Nov. 17th. . 
  • Financial Reports are available (SchoolMint contracts are available for review for enrollment). 
  • A private foundation is looking to support MACS in a $400,000 unrestricted proposal. 
  • Kolt updated us on hiring suggestions for MACS.

V. Items to Vote On

A.

Staffing Recommendations from Kolt

A. Lee made a motion to hire promote Stefanie Kovacs to co-teacher with Sofia Tobon.
J. Toussaint seconded the motion.
The board VOTED unanimously to approve the motion.
A. Lee made a motion to hire Syrus Henry as a Special Education Paraprofessional.
J. Toussaint seconded the motion.

Angel asked will there now be two paraprofessionals in 1st grade and Kolt clarified that it will be one grade level para.

The board VOTED unanimously to approve the motion.
T. Reese made a motion to transition Carolyn Poole to SPED Para and hire a full-time teacher. Ms. Poole will remain in her class to support the new HR teacher and serve as the SPED para for students in the classroom.
U. Sayers seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Marketing Contract from SchoolMint

E. Miller made a motion to accept the marketing contract from SchoolMint.
J. Toussaint seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Banking with Georgia's Own Credit Union

T. Reese made a motion to add Georgia's Own as the secondary banking institution for MACS while facing out Capital City Bank. Truist is the primary banking institution.
D. Laguerre II seconded the motion.

Uso asked a point of clarification of the motion being made, Henry clarified.

The board VOTED unanimously to approve the motion.

VI. Meeting Discussion Topics

A.

MACS 5-Year Strategic Plan

We discussed tabling the completion of the 5-Year Strategi Plan at a later date. 

B.

Board Chair Followups

  • Henry suggested that The Miles Ahead Charter School Governance Board is interested in participating in the Governance Support Specialist Program during the ’23-’24 school year.

 

  • Opportunity to enroll in QBE Funding & School Budget Development, Nov. 27 & Nov. 29 ... (Cost: $300 ... Scholarship Requested)

 

Interested In Attending the 2024 Georgia Charter Schools Conference? ... Let Me Know ... There is a Cost: 

  1. March 11-13, 2024
  2. Atlanta Marriott Northwest at Galleria
  3. REGISTER NOW 

 

  • Mandatory FY24 SCSC Governance Training

Part One:

In-Person Session Information:

November 8, 2023 – Macon, GA

February 6, 2024 – Athens, GA

April 17, 2024 – Atlanta, GA

 

November 8th:

Angel Turner *

 

April 17th Enrollments:

Henry Lust

Ashlee Lee

Ed Miller

Jennifer Toussaint*

Tracy Reese*

Dorian Laguerre*

 

Part Two:

Part two will consist of numerous asynchronous virtual sessions that board members can choose from in order to complete their remaining 6 governance training hours. Board members will receive a link to these trainings directly from SCSC staff after the first in-person session and will have until April 30, 2024 to access and complete their asynchronous sessions. After that date, board members will not be able to access the sessions and will need to seek alternative training for any unfulfilled training hours 

VII. Closing Items

A.

Announcements

  • Saturday, October 21st Powder Springs Trunk or Treat
  • Chilli and Cheesecake Event Cookoff Fundraiser Nov. 17th. 
  • October 27th is schoolwide Crew Day with a special guest to speak with students. 

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:01 PM.

Respectfully Submitted,
H. Lust