Miles Ahead Charter School
Minutes
MACS Board Meeting Sept 16th
Date and Time
Saturday September 16, 2023 at 9:00 AM
Location
The Board Meeting for September 16th will be via zoom ... same time.
Directors Present
A. Lee (remote), A. Turner (remote), C. Browne-Roberts (remote), C. Menifee (remote), D. Laguerre II (remote), E. Miller (remote), E. Quackenbush (remote), J. Browning (remote), T. Reese (remote)
Directors Absent
H. Lust, J. Toussaint, U. Sayers
Directors who arrived after the meeting opened
A. Turner
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
T. Reese called a meeting of the board of directors of Miles Ahead Charter School to order on Saturday Sep 16, 2023 at 9:03 AM.
C.
Confirm amount of people who signed up in advance for Public Forum
D.
Approve Minutes from August 17, 2023
E. Miller made a motion to approve the minutes from MACS Board Meeting on 08-17-23.
C. Menifee seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes from September 9, 2023
C. Browne-Roberts made a motion to approve the minutes from Miles Ahead Charter School - Board Retreat on 09-09-23.
A. Lee seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Approve Meeting Agenda
E. Miller made a motion to Approve the Meeting Agenda for Sept 16th.
E. Quackenbush seconded the motion.
The board VOTED unanimously to approve the motion.
II. Treasurer's Report
A.
Monthly Treasurer's Report/ Review of Monthly Forecasts
- Dorian gave updates regarding the August expenses and income as our first month as a fully operational school.
- Kolt and Dorian answered clarifying questions regarding specific expense line items.
- Dorian stated that after October he will be able to determine a 12 month cash flow and a regularly predicted monthly expense amount.
III. Committee Updates
A.
Committee Updates
- Governance Committee-Tracy Tentative Chair
- They will meet the 1st Thursday of each month at 7pm.
- Finance Committee-Chair Dorian, Vice Chair Jennifer, and Secretary Ed
- Meet the 2nd Thursday of each month from 7pm-8pm
- Academic Committee-Chair Justin and Secretary Celine
- Meet bimonthly (see meeting dates in Board on Track)
IV. Executive Director Updates
A.
Executive Director's Updates
- 197 students currently enrolled as of 9/16; Kindergarten is currently overenrolled.
- Kolt would like for the Academic Committee to support her and thinking through how many classes will be enrolled for each grade level in SY 24-25. Lead with hiring with quality teachers and teachers that will support enrichment experiences such as PE, Art, etc.
- Kolt Wishlist of Staff members:
- Business Manager
- Principal
- Dean of Culture
- The second building will need small renovations to expand for next year, Kolt assures us that we are able to complete renovations in a budget-friendly way.
- CLIP Budget -$39,423 (funds will go towards instructional materials and platforms for students and teachers; as well as a Contracted Literacy Coach)
- Justin suggested additional/alternative literacy resources to specifically support Phonics.
- Monitoring Updates-the board needs to review the monitoring handbook for the additional polices and statements that must be advertised throughout the school.
- Monitoring Health and Safety Inspection is Sept 21st.
- Additions to the Scholar Handbook
- Bullying, Sexual Harassment, and Physical Assault or Battery of Other Students
- Health and Safety Policies
- Upcoming events:
- Friday Sept 22nd 8:30-9:30 Whole School Community Crew -guest speaker will be in attendance
- Trunk or Treat and Fall Festival-Oct 31st
- Ed asked for an update on the meals and balances; Kolt gave an update.
- Kolt has successfully fundraised over 1.3 mil for MACS.
A. Turner arrived at 9:27 AM.
V. Items to Vote On
A.
Vote to approve the CLIP Budget of $39,423 (funds will go towards instructional materials and platforms for students and teachers; as well as a Contracted Literacy Coach)
A. Lee made a motion to approve the CLIP Budget of $39,423 (funds will go towards instructional materials and platforms for students and teachers; as well as a Contracted Literacy Coach).
E. Miller seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Meeting Discussion Topics
A.
MACS 5-Year Strategic Plan
The board made additions and edits to Y1 and Y2 in the 5 Year Strategic Plan. We will continue to edit the 5 Year Strategic Plan during the October Board Meeting.
VII. Closing Items
A.
Public Forum - Opportunity for Submitted Questions from Public
No one signed up for the Sept meeting.
B.
Announcements
- Next meeting is October 19th virtually from 7:30pm-9:00pm
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:52 AM.
Respectfully Submitted,
T. Reese