Download minutes PDF Minutes Approved

Miles Ahead Charter School

Minutes

Miles Ahead Charter School - Board Retreat

Annual Board Retreat

Date and Time

Saturday September 9, 2023 at 9:00 AM

Location

4665 Macland Road, Building 300 Powder Springs, GA 30127

Directors Present

A. Lee, A. Turner, C. Menifee, D. Laguerre II, E. Miller, E. Quackenbush, H. Lust, J. Browning, J. Toussaint, T. Reese, U. Sayers

Directors Absent

C. Browne-Roberts

Directors who arrived after the meeting opened

A. Turner

Guests Present

K. Bloxson

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

H. Lust called a meeting of the board of directors of Miles Ahead Charter School to order on Saturday Sep 9, 2023 at 9:08 AM.

Board member introductions and backgrounds. 

II. General Board Topics

A.

MACS Five Year Strategic Plan

A. Turner arrived at 9:12 AM.
  • Henry presented out the 5 Year Strategic Plan and the proposed changes.
  • Kolt presented Fall 2023 MAPP Data- The board was able to ask questions regarding initial data. Kolt will be able to provide a list of current school jobs and characteristics and a the needed jobs. 

B.

Board Structure

  • Reviewed the Governance vs Management document. 
  • Henry presented an overview of the proposed Committees and their descriptions: Academic, Finance, Governance and Development Committees.
  • Uso and Tracy is interested in the Governance Committee. 
  • Henry is rolling off of Finance and joining Academic.
  • Charles leaving  Academic joining Development Committee.
  • Angel and Erin are joining the Development Committee.
  • Action Teams
    • E.D. Oversight/Monitoring and Ethics-Erin, Uso, Celine
    • Healthy Board-Ashlee, Henry
    • Partnerships/Community Engagement-Tracy, Angel

 

E. Miller made a motion to accept the changes made to the Board Bylaws Sept 9th.
U. Sayers seconded the motion.
The board VOTED unanimously to approve the motion.
A. Lee made a motion to approve the Updated Board Policy Manual.
D. Laguerre II seconded the motion.

Board Policy Manual will include updated Bylaw language and the Board dues to remain the same yearly. Update language in specified pages. 

The board VOTED unanimously to approve the motion.

C.

Cadence and Restructuring of Board Meetings

Agreed on continuing the same board schedule. Two virtual and one in-person per quarter.

D.

Scheduling of Board Meetings

Agreed on continuing the same board schedule. Two virtual and one in-person per quarter.

III. Parent Organization Name, Structure, Board Connection

A.

Parent Organization Name, Structure, Board Connection

T. Reese made a motion to have The President of the Parent Org be a Liaison to the Board.
E. Miller seconded the motion.

They will be able to join a Action Team. They will vote to create their own org on Thursday, Sept 14th. Ashlee will connect the parent to the metro Atlanta PTA org for more information. 

The board VOTED unanimously to approve the motion.
A. Lee made a motion to limit the number of family and/or guardian relationship(as defined in the Conflict of Interest Questionnaire) board membership to one quarter of the board total membership.
T. Reese seconded the motion.

Discussed the total number will be rounded down to set the maximum if their are 15 board members to be 3. 

The board VOTED unanimously to approve the motion.

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 12:38 PM.

Respectfully Submitted,
A. Lee