Final

Miles Ahead Charter School

MACS Board Meeting

Published on February 11, 2024 at 8:55 AM EST
Amended on February 14, 2024 at 10:10 AM EST

Date and Time

Thursday February 15, 2024 at 7:30 PM EST

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 7:30 PM
  A. Record Attendance   1 m
  B. Call the Meeting to Order   1 m
  C. Confirm amount of people who signed up in advance for Public Forum   2 m
  D. Approve Meeting Agenda Vote Henry Lust 3 m
  E. Approve Minutes from January 18, 2024 Approve Minutes Henry Lust
     
II. Treasurer's Report 7:37 PM
 

https://docs.google.com/presentation/d/1CWUdIxzAbsHg2XS28Q_k7JLTIDGArg-VipD3kvyDN1k/edit#slide=id.g291336547e2_0_273

  
  A. Monthly Treasurer's Report/ Review of Monthly Forecasts FYI Dorian Laguerre 10 m
   

Board Meeting Presentation: 

  
III. Committee Updates 7:47 PM
  A. Committee Updates Discuss 10 m
   

Committees:

  1.   Academic
  2.   Development
  3.   Finance
  4.   Governance

  

Committee updates from Committee/Taskforce Leads

ALL Committees Please Be Prepared To Give an Update 

 - Gregg Stevens Invited To Your Meetings?

  - Annual Meeting Schedules (in BoardonTrack?)

 - Committee Plans

  
IV. MACS PTO (Parent Teacher's Organization) Update 7:57 PM
  A. MACS PTO Update FYI Kelly Stevens-Bigby 10 m
V. Executive Director Updates 8:07 PM
  A. Executive Director's Updates Discuss Kolt Bloxson 25 m
   
  • https://docs.google.com/document/d/19HVXOzEurC1e5TvKfdXgFc7Ag8QDzwxILNHNZqaQWiM/edit?usp=sharing

 

  
VI. Items to Vote On 8:32 PM
  A. 2024-2025 Calendar review with Kolt's Recommendations for vote ... Tabled at January 18, 2024 Board Meeting: Vote Justin Browning 5 m
   

Kolt's Recommendations:

  1. First Day of School Aug 5
  2. Professional Learning Day October 14
  3. Professional Learning Day March 17
  4. Last Day of School May 23

Academic Committee Has Reviewed & Aproved.

  
  B. Conflict of Interest Policy Vote Henry Lust 1 m
   

Conflict of Interest Policy (PDF)

  
  C. Fiscal Policies Update: Annual Operating Budget Approval Process Vote Henry Lust 1 m
   

Fiscal Policies for Miles Ahead Charter School

  
  D. Federal Programs Manual Vote Henry Lust 1 m
   

Spending, Inventory, and guidance related to procurement with federal funds. Please review the entire federal programs manual. A majority of findings relates to pages 12-16. 

 

Federal Programs Manual


 

  
  E. Employee Handbook Vote Henry Lust 1 m
   

Employee Handbook

 

Our handbook now includes policies related to our professional qualifications, mandated reporter, child abuse, suicide prevention and more. Please refer to policies 4.11 through 4.15. 

  
  F. Standard Operating Procedueres Vote Henry Lust 1 m
   

Standard Operating Procedures Manual (SOPs)

 

This manual includes all documentation related to processes and procedures to ensure MACS compliance. 

  
  G. Volunteer Manual Vote Henry Lust 1 m
   

Volunteer Manual

 

These policies were adopted to be in line with the requirements related to volunteer and family services in the charter. It has been under review with the PTO crew, and they will also get a chance for a formal vote on Feb. 15.


 

  
  H. Scholar Handbook Vote Henry Lust 1 m
   

Scholar Handbook

 

We have revised attendance policies, discipline policies, and defined bully and harassment as well. 

  
  I. Employee Leaves & Absences Policy (Incorporates FMLA Provisions) Vote Henry Lust 1 m
   

https://docs.google.com/document/d/1vHlru1YPWgegan98OFJhJL6SSXD2PkuH/edit?usp=sharing&ouid=111271138890830228698&rtpof=true&sd=true

 

  
VII. Meeting Discussion Topics 8:45 PM
  A. MACS 5-Year Strategic Plan ... Review At The March 16, 2024 In Person Board Meeting: FYI Henry Lust 2 m
   

https://docs.google.com/document/d/1UFR2VYFZcRV10Y880yNC1DbtKCruvHuv5XCEQ7t_Hfs/edit?usp=sharing

 

Consider focusing on a 3-Year Strategic Plan.

  
  B. Facility Discuss Kolt Bloxson 5 m
  C. Board Chair Followups FYI Henry Lust 5 m
   

FY24 SCSC Governance Training ... The Board is 100% Enrolled for the April Class

 

Part One:

In-Person Session Information:

April 17, 2024 – Atlanta, GA

 

April 17th Enrollments:

  1. Henry Lust
  2. Ashlee Lee
  3. Ed Miller
  4. Uso Sayer
  5. Tracy Reese
  6. Jennifer Toussaint
  7. Angel Turner
  8. Erin Quackenbush
  9. Celine Brown-Roberts
  10. Charles Menifee
  11. Dorian Laguerre
  12. Justin Browning

 

Part Two:

Part two will consist of numerous asynchronous virtual sessions that board members can choose from in order to complete their remaining 6 governance training hours. Board members will receive a link to these trainings directly from SCSC staff after the first in-person session and will have until April 30, 2024 to access and complete their asynchronous sessions. After that date, board members will not be able to access the sessions and will need to seek alternative training for any unfulfilled training hours.

  
  D. Gregg Stevens FYI Henry Lust 1 m
   

Gregg Stevens our Board Governance Consultant Has Been Added to The Meeting Notices For Each Committee and Board Meeting.  He Will Observe, Ask Questions, Give Advise and Provide Follow-up Recommendations ... He May Even Give Out Some Homework.

  
VIII. Closing Items 8:58 PM
  A. Public Forum - Opportunity for Submitted Questions from Public FYI Ashlee Lee 5 m
  B. Announcements FYI 1 m
  C. Next Board Meeting: March 16, 2024, @ 9am, @MACS FYI 5 m
  D. Adjourn Meeting Vote