Prelude Prep
Minutes
Special Board Meeting
New Board Candidate Review and Vote
Date and Time
Monday September 29, 2025 at 10:30 AM
Location
Prelude Prep Special Meeting | Board Candidate Vote
Monday, September 29 · 10:30 – 11:00am
Time zone: America/Chicago
Google Meet joining info
Video call link: https://meet.google.com/bym-gcxw-srr
Or dial: (US) +1 518-635-7175 PIN: 836 320 781#
More phone numbers: https://tel.meet/bym-gcxw-srr?pin=9891990180691
Notice is hereby given that a regular meeting is scheduled at 6:30 PM.
This Meeting will be conducted by telephone conference in accordance with the Governor’s
authorization concerning the suspension of certain open meeting law requirements for COVID-19.
This Meeting will be conducted by telephone conference in accordance with the Governor’s
authorization concerning the suspension of certain open meeting law requirements for COVID-19.
Directors Present
Dr. Denise Miner-Williams (remote), Jennifer Paquette (remote), Kim Munoz (remote), Steve Viola (remote)
Directors Absent
John Sanchez
Guests Present
Lauren Lewis (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
Jennifer Paquette called a meeting to order on Monday Sep 29, 2025 at 10:41 AM.
C.
Vote on Board Candidates
Dr. Denise Miner-Williams made a motion to Add Sonya Cardenas to the Board of Directors.
Jennifer Paquette seconded the motion.
Board Unanimously voted to elect Sonya Cardenas to the board of directors
Jennifer Paquette made a motion to Add Laura Rhoades to the Board of Directors.
Dr. Denise Miner-Williams seconded the motion.
Board Unanimously voted to elect Laura Rhoades to the board of directors
II. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:55 AM.
Respectfully Submitted,
Jennifer Paquette
5. Onboarding Process Discussion
Board members discussed the onboarding process for newly elected members, including:
- Issuance of formal acceptance letters
- Completion of background checks for new and existing members
- Compliance with information-sharing requirements and reporting obligations to TEA
6. Action Items / Next Steps
- Lauren Lewis will report the new board members to TEA within the required timeframe and will send out background check forms for new and existing board members.
- Jen Taylor-Paquette will:
• Send formal acceptance letters to new board members (same day)
• Follow up with Sonia Cardenz via email, including a one-page instruction letter, copying all board members
• Create and review the onboarding checklist for new members
• Ensure new board members receive links to the shared drive (charter and historical documents) upon acceptance
• Distribute the meeting recording and transcript to the Board