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Youth Policy Institute Charter Schools (YPICS)

Minutes

YPICS Board Retreat

Date and Time

Saturday September 23, 2023 at 8:30 AM

Location

Descanso Gardens, 1418 Descanso Drive, La Canada Flintridge, CA 91011 

Trustees Present

C. Lopez, D. Cho, M. Keipp, S. Mendoza, W. Njboke

Trustees Absent

M. Green

Guests Present

E. LaVan, F. Zepeda, K. Myers, R. Duenas, Y. King-Berg

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

M. Keipp called a meeting to order on Saturday Sep 23, 2023 at 9:00 AM.

C.

Welcome Check-In (8:30 - 9:00)

II. YPICS Regular Board Meeting

A.

Regular Board Meeting

The Board started the Regular Board Meeting at 9:15am.

Please see the Regular Board Meeting agenda and minutes for more information.

III. Resume Board Retreat

A.

Welcome and goals for today (9:15 - 10:00)

  1. Build cohesion, relationships, energy, and focus among the Board.
  2. Engage in diversity, equity, and inclusion.
  3. Review CDE Dashboard (Education)
  4. Review the three-year Strategic Plan, By-laws, annual goals, short-term succession plan, and dashboard, and set new goals and board actions (Committee Assignments).a

B.

Spotlight 1: Understanding the CA Data Dashboards (10:00 - 10:45)

  • Reviewed CDE Data dashboards & reporting  tools
  • Layed a foundational understanding of the difference between SBAC and verifiable data

C.

Scheduled Break (10:45 - 11:00)

D.

Spotlight 2A: YPICS today and future trajectory-Schools (11:00 - 12:00)

  • Board reviewed SBAC & Verifiable Data by school (What does the data say?)-looking back.
  • The board shared and discussed strategic opportunities (What is the school's response and action plan?)-thinking ahead. 
  • Listened to each school's plan and provided feedback and direction.

     BCCHS, BCCS, MORCS (15 minutes each + 5-minute Q/A)

E.

Lunch Break (12:00 - 12:30)

F.

Spotlight 2B: YPICS today and future trajectory-Schools-Strategic Planning (12:30 - 1:15)

  • Reviewed board efforts-Three Year Strategic Plan updates & LAUSD Oversight Reports and discussed implications.
  • Reviewed By-Laws
  • Reviewed Short Term/Emergency Succession plan.

G.

Spotlight 3: Board development (1:15 - 2:15)

“What’s the Board Got to Do with It? The Role of the Charter School Board in Monitoring School Performance. 

  • Reviewed and processed the article.

Reflected upon board efforts about the article and past goals outcomes, shared goals for the next 2-3 years, and discussed implications. 

H.

Scheduled Break (2:15 - 2:30)

I.

Spotlight 4: Discuss annual organization goals (2:30 - 3:00)

Introduction
During the 22-23 school year, the Board Focused on Excellence at the Board level.  After reviewing five years of historical data, the board will spotlight SBAC, verifiable, and CDE Dashboard data.  The goal is to push excellence in instruction and increase academic achievement for YPICS Scholars for 23-24.

Goals:

  1. Add additional board members to the board.
  2. Create an Academic Committee of the Whole
  3. Add Community Schools Board Committee
  4. Monitor Instruction
    1. Monitor the Instructional Board Level Dashboard in between trimester benchmark assessments.
    2. Review Quarterly reports for School Mint Grow
    3. Review Quarterly ELLevation
    4. Have EAs Report on Instructional data at every meeting
    5. Review and question Innovare Monthly Dashboard Report
       

IV. Closing Items

A.

Wrap-up and agree on next steps

Pre-Read Items integrated into the retreat and for planning for 23-24.

  1. “What’s the Board Got to Do with It? The Role of the Charter School Board in Monitoring School Performance. 
  2. Getting to Know Local Measures.
  3. Getting to Know the Dashboard.
  4. Getting to Know Measures.

 

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:30 PM.

Respectfully Submitted,
Y. King-Berg