Youth Policy Institute Charter Schools (YPICS)
Minutes
Board Meeting
Date and Time
Wednesday June 29, 2016 at 6:00 PM
Location
Monsenor Oscar Romero Charter School - 1157 S. Berendo Street, Los Angeles, CA 90006; Board Member Carlos Vaquerano calling in from 1625 W. Olympic Blvd., Los Angeles, CA 90015 and Board Members Jonathan Williams 4000 S. Main Street, Los Angeles, CA 90037; Conference Call: (605) 562-3000, Access# 1004153
Instructions for Presentations to the Board by Parents and Citizens
The YPI Charter Public Schools ("Charter Schools") welcome your participation at the Charter Schools' Board meetings. The purpose of a public meeting of the Board of Directors ("Board") is to conduct the affairs of the Charter Schools in public. Your participation assures us of continuing community interest in our Charter Schools. To assist you in the case of speaking/participating in our meetings, the following guidelines are provided:
1. Agendas are available to all audience members at the door to the meeting.
2. "Request to Speak" forms are available to all audience members who wish to speak on any agenda items or under the general category of "Presentations from the Public". "Presentations from the Public" is set-aside for members of the audience to raise issues that are not specifically on the agenda. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
3. You may also complete a "Request of Speak" form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your "Request to Speak" form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
4. When addressing the Board, speakers are requested to state their name and address from the podium and adhere to the time limits set forth.
5. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 1157 S. Berendo Street, Los Angeles, California 90006 or 9400 Remick Avenue, Pacoima, California 91331.
Americans with Disabilities
YPI Charter Schools, Inc. adheres to the Americans with Disabilities Act. Should you require special accommodations, or more information about accessibility, please contact us at least 48 hours in advance at 818-834-5805/ 213-413-9600, or infor@coronacharter.org / info@romerocharter.org. All efforts will be made for reasonable accommodations
The YPI Charter Public Schools ("Charter Schools") welcome your participation at the Charter Schools' Board meetings. The purpose of a public meeting of the Board of Directors ("Board") is to conduct the affairs of the Charter Schools in public. Your participation assures us of continuing community interest in our Charter Schools. To assist you in the case of speaking/participating in our meetings, the following guidelines are provided:
1. Agendas are available to all audience members at the door to the meeting.
2. "Request to Speak" forms are available to all audience members who wish to speak on any agenda items or under the general category of "Presentations from the Public". "Presentations from the Public" is set-aside for members of the audience to raise issues that are not specifically on the agenda. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
3. You may also complete a "Request of Speak" form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your "Request to Speak" form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
4. When addressing the Board, speakers are requested to state their name and address from the podium and adhere to the time limits set forth.
5. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 1157 S. Berendo Street, Los Angeles, California 90006 or 9400 Remick Avenue, Pacoima, California 91331.
Americans with Disabilities
YPI Charter Schools, Inc. adheres to the Americans with Disabilities Act. Should you require special accommodations, or more information about accessibility, please contact us at least 48 hours in advance at 818-834-5805/ 213-413-9600, or infor@coronacharter.org / info@romerocharter.org. All efforts will be made for reasonable accommodations
Trustees Present
C. Vaquerano (remote), G. Straub, J. Lucente, J. Williams, M. Keipp
Trustees Absent
A. Reza, S. Mendoza
Trustees who arrived after the meeting opened
J. Williams
Trustees who left before the meeting adjourned
C. Vaquerano
Guests Present
I. Castillo, K. Gamez, M. Morla, R. Duenas, Y. King-Berg, Y. Zubia
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
G. Straub called a meeting of the board of trustees of Youth Policy Institute Charter Schools (YPICS) to order on Wednesday Jun 29, 2016 at 6:38 PM.
C.
Approve Minutes from June 6, 2016
J. Lucente made a motion to approve minutes from the Board Meeting on 06-06-16 Board Meeting on 06-06-16.
M. Keipp seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Reza |
Absent
|
| C. Vaquerano |
Aye
|
| G. Straub |
Aye
|
| S. Mendoza |
Absent
|
| J. Williams |
Absent
|
| S. Mendoza |
Absent
|
| J. Lucente |
Aye
|
| M. Keipp |
Aye
|
II. Communications
A.
Presentations from the Public
There were no presentations from the public.
III. Consent Agenda
A.
Consent Agenda Items
B.
2016 - 2017 YPICS School Calendars
M. Keipp made a motion to approved the consent agenda Item - 2016 - 2017 YPICS school calendars.
J. Lucente seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Vaquerano |
Aye
|
| J. Lucente |
Aye
|
| J. Williams |
Absent
|
| S. Mendoza |
Absent
|
| G. Straub |
Aye
|
| M. Keipp |
Aye
|
| S. Mendoza |
Absent
|
| A. Reza |
Absent
|
IV. Board Governance
A.
Fiscal Policy
The Board directed the following:
- Language be added on bank reconciliations receiving approval from the Executive Director or Chief Operations Officer
- Language be added in the deposit section that states all deposits are held in a secure location until deposited
- Language be added to the travel section that states transportation will be purchased at the lowest rate possible.
J. Williams arrived.
J. Lucente made a motion to approve the amended fiscal policy.
M. Keipp seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Mendoza |
Absent
|
| J. Williams |
Aye
|
| G. Straub |
Aye
|
| J. Lucente |
Aye
|
| M. Keipp |
Aye
|
| S. Mendoza |
Absent
|
| C. Vaquerano |
Aye
|
| A. Reza |
Absent
|
B.
Inter-Agency Loan
This item is moved to the next board meeting.
C.
Board Resolution to Submit the Monsenor Oscar Romero Charter School Document
M. Keipp made a motion to approve the board resolution to submit the Monsenor Oscar Romero Charter School renewal petition.
J. Williams seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| G. Straub |
Aye
|
| M. Keipp |
Absent
|
| S. Mendoza |
Absent
|
| C. Vaquerano |
Aye
|
| S. Mendoza |
Absent
|
| J. Williams |
Aye
|
| A. Reza |
Absent
|
| J. Lucente |
Aye
|
V. Finance
A.
YPICS May 2016 Financials
J. Lucente made a motion to Made a motion to approve the May 2016 financials for YPI Charter Schools including a review of the schools’ check registers and financial ledgers as submitted.
J. Williams seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Vaquerano |
Aye
|
| S. Mendoza |
Absent
|
| S. Mendoza |
Absent
|
| J. Lucente |
Aye
|
| A. Reza |
Absent
|
| M. Keipp |
Aye
|
| G. Straub |
Aye
|
| J. Williams |
Aye
|
B.
2016 - 2017 YPICS Budget
C. Vaquerano left.
M. Keipp made a motion to approve the 2016 - 2017 YPICS Budget.
S. Mendoza seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Mendoza |
Absent
|
| C. Vaquerano |
Absent
|
| S. Mendoza |
Aye
|
| M. Keipp |
Aye
|
| G. Straub |
Aye
|
| J. Lucente |
Aye
|
| J. Williams |
Aye
|
| A. Reza |
Absent
|
C.
LCAP
M. Keipp made a motion to approve the 2016- 2017 LCAPs for Bert Corona Charter School, Monsenor Oscar Romero Charter School, and YPI Valley Public Charter High School.
J. Lucente seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| G. Straub |
Aye
|
| A. Reza |
Absent
|
| S. Mendoza |
Aye
|
| J. Williams |
Aye
|
| J. Lucente |
Aye
|
| M. Keipp |
Aye
|
| C. Vaquerano |
Absent
|
D.
2016 - 2017 ExED Contract
S. Mendoza made a motion to approve the 2016 - 2017 ExED Contract.
J. Lucente seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Keipp |
Aye
|
| J. Lucente |
Aye
|
| C. Vaquerano |
Absent
|
| S. Mendoza |
Absent
|
| A. Reza |
Absent
|
| S. Mendoza |
Aye
|
| J. Williams |
Aye
|
| G. Straub |
Aye
|
E.
YPICS FY16-17 EPA Spending Plan
J. Lucente made a motion to approve the YPICS 2016 - 2017 EPA Spending Plans.
M. Keipp seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Mendoza |
Aye
|
| S. Mendoza |
Absent
|
| A. Reza |
Absent
|
| C. Vaquerano |
Absent
|
| M. Keipp |
Aye
|
| J. Lucente |
Aye
|
| G. Straub |
Aye
|
| J. Williams |
Aye
|
F.
Review LEA Plans
This item is moved to the next board meeting.
VI. Facility
A.
Chief Operations Office Report
Ruben Duenas gave an update on the construction projects at Monsenor Oscar Romero Charter School, Bert Corona Charter School and the central office.
VII. Closing Items
A.
Adjourn Meeting
The next meeting will be on Friday, July 29, 2016. The location is to be determined.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:34 PM.
Respectfully Submitted,
Y. Zubia