Board Member Onboarding

• Committee reviewed the revised board member onboarding materials, condensed from the original 14-page document.
• Committee agreed the updated materials looked good.
• Scott will meet with Rahul next week and gather feedback on the onboarding process.
• Jeff H. will upload an editable Word version to the BoardOnTrack document section for future updates.

BoardOnTrack Document Repository

• Discussed improving the document repository to provide easier access to important board materials.
• Recommended uploading finalized documents, including annual board calendars, financial audits, accountability reports, and MCAS data.
• Agreed that significant committee documents should be added once finalized.
• Action Item: Bring this expectation to the next full board meeting.

Board Member Job Descriptions

• Paul reviewed and revised the board member job descriptions.
• Updates included consistent formatting, clearer language, and Massachusetts-specific ethics requirements.
• Paul will share the revised descriptions with Jeff and Scott for review.
• Discussed whether updated job descriptions would require formal bylaw amendments or could be maintained in BoardOnTrack.

Board Compliance Requirements

• Scott reviewed board member training and compliance requirements.
• Discussed tracking required certifications, Open Meeting Law acknowledgments, and financial disclosures.
• Recommended reviewing compliance requirements annually and when new trustees join.
• Action Item: Scott will follow up regarding any outstanding training acknowledgments.
• Action Item: Jeff H. will look into whether new board appointments require notification to the City of Haverhill.

Board Leadership Succession Planning

• Reviewed feedback on the Board Leadership Succession Plan.
• Discussed clarifying whether the document should focus specifically on board officers and committee chairs rather than general board membership.
• Reviewed current leadership roles, including Board Chair, Treasurer, Vice Chair, and Clerk.
• Discussed whether June could formally serve as Clerk and how that designation should be documented.
• Paul will review the bylaws to clarify officer requirements, appointments, and voting procedures.
• Scott discussed the possibility of extending trustee term limits through future bylaw revisions.

Board Accountability and Academic Performance

• Discussed feedback from the previous board meeting, particularly the presentation of MCAS and other academic performance data.
• Committee members expressed concerns regarding math performance and the need for more detailed discussion of academic results.
• Jeff H. emphasized the importance of presenting data clearly and encouraging meaningful questions from trustees.
• Jeff H. suggested providing an MCAS overview for board members in September, followed by a more detailed review in October.
• Committee discussed the possibility of scheduling an additional review of math performance and improvement strategies.
• Action Item: Jeff H. will contact Jeff L. regarding a follow-up discussion of MCAS results and potential next steps, with Ginger and Hannah.

• Committee discussed the importance of strengthening board oversight and ensuring academic performance remains a priority.
• Scott plans to review the bylaws more closely and identify areas that may need clarification, updates, or improved compliance.
• Scott will share notes and recommendations following his review.
• The next Committee on Trustees meeting is scheduled for Tuesday, December 1, 2026, at 6:30pm.