• Hannah shared that she has been focusing on building relationships with local businesses and community members before making direct fundraising requests.
• A representative from Blackfire Development Group recently toured the school following a connection. The representative was impressed with the school and offered to introduce Hannah to an experienced network of development professionals.
• Scott and Andy expressed support for continuing these connections and emphasized the importance of bringing potential donors and partners into the school.
• DonorPerfect is being used to research prospective donors and better understand their giving capacity. Hannah mentioned that some information has been inaccurate, so additional verification is necessary before outreach.
• Scott asked about DonorPerfect training opportunities. Hannah confirmed she has been participating in available free trainings before considering paid options.
• Hannah has reserved time on Fridays, generally between 9:30 and 11:30 AM, to offer school tours to potential partners, donors, and sponsors.
• The committee discussed continuing outreach to local businesses, particularly those with an interest in education and community involvement.
• Jenny shared information about upcoming networking opportunities, including a Monday event and professional roundtables for executive directors, board chairs, and development professionals.

• The Annual Fund has raised $12,066 from 38 donors, exceeding initial expectations.
• Hannah shared that the original fundraising goal was $5,000, which has since been increased to $15,000. The Annual Fund will continue through December 1.
• Board participation remains a priority. Hannah encouraged Andy, Scott, and Jeff to reach out to fellow board members who have not yet contributed.
• Jeff confirmed that he sent a reminder to board members and suggested bringing it up again at the next board meeting.
• Scott asked about staff participation. Hannah reported that approximately 19 of the 55 teaching and student-facing staff members have contributed.
• Ginger approved an incentive allowing participating staff members to choose a day to arrive one hour later if 90% staff participation is reached.
• Jeff expressed concern about school leadership directly asking employees to donate, as it could make staff feel pressured. The committee discussed potentially involving the faculty liaison in future communication.
• Scott emphasized that participation is more important than the amount donated, noting that even small contributions are meaningful.
• Additional incentives, such as a raffle or small reward, were discussed as possible ways to encourage participation.
• Hannah mentioned that donations tend to increase following her newsletters, with several donations typically coming in shortly after each communication.
• Jeff offered to put together a message from the Board encouraging families to participate in the Annual Fund.

Establish Five Strategic Partnerships

• The committee reviewed the Board's goal of establishing five strategic partnerships during the school year.
• Jeff asked how the committee could best support Hannah in building these relationships.
• Hannah explained that partnerships do not necessarily need to involve financial contributions. Building connections with businesses, educational institutions, and community organizations is equally valuable.
• Recent Chamber of Commerce events and the Blackfire Development Group visit were discussed as examples of relationship building opportunities.
• Scott suggested expanding outreach beyond Haverhill to nearby New Hampshire communities, particularly Plaistow and Salem. Hannah agreed this would be beneficial.
• Hannah shared that the partnership with Phillips Exeter Academy is now established and includes opportunities for educational collaboration and professional development.
• The school also has an ongoing research partnership with Endicott College and a potential research project with Worcester State University.
• Andy suggested exploring additional partnerships with Northern Essex Community College and Merrimack College.
• Hannah expressed interest in participating in college job fairs and building stronger relationships with local education programs.
• The committee discussed how these partnerships could support staff recruitment, board recruitment, community awareness, and potential future fundraising opportunities.

Increase School Community Understanding of the Board

• The committee discussed the Board's goal of increasing the school community's understanding of its role and responsibilities.
• Jeff suggested using an upcoming Annual Fund communication as an opportunity to introduce the Board and explain its purpose.
• Hannah offered to incorporate information about the Board into future communications.
• The committee agreed to revisit this goal at the next meeting.

Rock & Roll Bingo

• Jeff discussed the status of Rock & Roll Bingo preparations and the need for additional support to help the Foundation move forward.
• Scott asked whether the preparation timeline was similar to last year. The committee discussed that preparations had also picked up closer to the event in previous years.
• The committee emphasized the importance of identifying ways to support the Foundation and keep preparations moving forward.
• Flyers, sponsorship letters, and packets have been prepared but still need to be printed and distributed.
• Jeff offered to stop by the school on Friday to assist with printing materials.
• Scott offered to help with tasks that could be taken off Jenny's plate.
• Hannah confirmed that sponsorship levels are already set up in GiveCloud and that the system is ready to accept sponsorship payments.
• Hannah and Tai will check in tomorrow to review preparations, identify outstanding tasks, and determine where additional support is needed.
• Jeff also offered to stop by and assist as needed.

Travel Fundraiser

• No new updates were available regarding the travel fundraiser.
• The committee agreed to revisit the topic if additional information becomes available.

Community Skate

• January 9 is the tentative date for the Community Skate event.
• The committee is waiting for the Haverhill rink to finalize its hockey schedule before confirming ice availability.
• Jeff mentioned that the event is relatively easy to organize and raised approximately $1,500 last year.
• Hannah pointed out that January 9 conflicts with the Montessori Schools of Massachusetts conference, which several staff members may attend.
• The committee agreed to consider alternative dates or locations if necessary.

• Follow up on Rock & Roll Bingo preparations and Foundation support.
• Review Annual Fund progress, including board and staff participation.
• Discuss continued donor outreach and sponsorship opportunities.
• Review progress toward establishing five strategic partnerships.
• Continue discussing ways to increase the school community's understanding of the Board.
• Confirm Community Skate event details and potential dates.
• Share updates on upcoming networking and development opportunities.