Future Public School
Minutes
Board of Director's Meeting
Date and Time
Tuesday October 10, 2017 at 1:00 PM
Location
Boys & Girls Club 610 E 42nd St, Garden City, ID 83714
Parents & Community: Duration allotted for each agenda item is estimated. Please plan to attend the entire meeting especially if there are topics of special interest to you. Thank you!
Directors Present
Amanda Cox, Brad Petersen, Dynisha Smith, Julie Fogerson, Levi Mogg (remote), Suzanne Metzgar, Will Pigott
Directors Absent
Matthew Kuzio
I. Opening Items
A.
Record Attendance and Guests
Ms. Metzgar recorded attendance.
B.
Call the Meeting to Order
Julie Fogerson called a meeting of the board of directors of Future Public School to order on Tuesday Oct 10, 2017 at 1:00 PM.
C.
Mr. Roboto Shout Out
Shout Out to Dynisha Smith for her outstanding work as Governance Committee Chair.
D.
Lego Astronaut Sally Ride Shout Out
Shout Out to Will Pigott for embodying what is possible and constantly seeking new learning.
E.
Approve Minutes
Amanda Cox made a motion to approve minutes.
Julie Fogerson seconded the motion.
The board VOTED unanimously to approve the motion.
II. General Management Updates
A.
Boys & Girls Club Facility Agreement
Mr. Petersen reviewed the amended 30 year agreement with the Boys & Girls Club. Discussion included:
- Uses of each location by other
- No financial contribution required on either party's behalf
- Discuss intent to cure in language regarding severability
- Agreement to be executed when FPS building is completed
- Add parking agreement
B.
Student Recruitment
Ms. Cox reviewed plans for student recruitment. Goal is set for 125 students per grade by Febraury 2018. Currently scheduled activities include:
- Neighborhood canvasing
- "Boo at the Zoo" event booth
- Idaho Coalition on Sexual & Domestic Abuse workshop booth
- Video sharing/amplification
- Groundbreaking celebration on November 14, 2017
C.
Staff Recruitment
Ms. Cox reviewed plans for staff recruitment. Goal is set for all staff to be hired by March 2018. Currently activities include:
Ms. Metzgar requested Ms. Cox and Mr. Petersen finalize their roles and responsibilities and formally present to the Board for approval before hiring staff.
- Online interest form
- Word of mouth
- Incoming calls and referrals
- Online applications go love November 15, 2017
Ms. Metzgar requested Ms. Cox and Mr. Petersen finalize their roles and responsibilities and formally present to the Board for approval before hiring staff.
III. Finance Committee
A.
General Update
A Finance Committee update was presented and discussed.
B.
Financial OKR Review
The Finance Committee objectives were presented and discussed.
C.
Finance Committee Responsibilities & Protocols [Review]
The Finance Committee statement of purpose was presented and discussed.
IV. Governance Committee
A.
General Update/ OKR Review
A Governance Committee update was presented.
B.
Governance Definition [Vote]
Amanda Cox made a motion to approve the definition of Governance as presented.
Julie Fogerson seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Board Transition Schedule [Vote]
A Vote on the Board Transition Schedule was postponed for additional language clarification.
D.
Board Cultural Statement [Review]
A board culture statement was presented and discussed. Comments and suggestions can be made in document or emailed to Ms. Smith.
E.
Recruitment Procedures [Review]
Board recruitment procedures were presented and discussed. Comments and suggestions can be made in document or emailed to Ms. Smith.
F.
OnBoarding Procedures [Review]
Procedures for onboarding of new board directors were presented and discussed. Comments and suggestions can be made in document or emailed to Ms. Smith.
G.
Review Meeting Protocols [Review]
Meeting protocols were presented and discussed. Comments and suggestions can be made in document or emailed to Ms. Smith.
H.
Approve Bylaws [Vote]
Amanda Cox made a motion to approve amended ByLaws as presented.
Brad Petersen seconded the motion.
The board VOTED unanimously to approve the motion.
I.
Director's Insurance Overview
Information about Directors & Officers insurance was presented and discussed. Ms. Smith and Ms. Metzgar are negotiating rates further.
V. Closing Items
A.
Schedule Special Meeting - Facilities
Ms. Fogerson will schedule a special meeting to discuss Facilities.
B.
Closing Exercise
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:25 PM.
Respectfully Submitted,
Julie Fogerson