Springfield Prep
Minutes
Board Meeting
Date and Time
Wednesday August 31, 2022 at 5:45 PM
Location
This meeting will take place remotely via Zoom.
Trustees Present
A. Malone (remote), A. Narvaez (remote), A. Piela (remote), D. Morrin (remote), R. Leonard (remote), R. Molina-Brantley (remote), S. Monson (remote)
Trustees Absent
S. Balogun, S. Fuller
Ex Officio Members Present
B. Spirer (remote)
Non Voting Members Present
B. Spirer (remote)
Guests Present
M. Wagner (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Public Comment, If Any
II. Consent Agenda
A.
July 22nd Board Meeting Minutes
This was approved as part of the consent agenda approval.
| Roll Call | |
|---|---|
| D. Morrin |
Aye
|
| A. Malone |
Aye
|
| R. Molina-Brantley |
Aye
|
| A. Narvaez |
Aye
|
| S. Fuller |
Absent
|
| S. Balogun |
Absent
|
| A. Piela |
Aye
|
| R. Leonard |
Aye
|
| S. Monson |
Aye
|
B.
Copier Contract Approval
C.
Speech-Language Pathology Contracted Services Contract Approval
D.
July Financials
E.
Vote to approve consent agenda items
| Roll Call | |
|---|---|
| A. Malone |
Aye
|
| D. Morrin |
Aye
|
| S. Balogun |
Absent
|
| S. Monson |
Aye
|
| A. Narvaez |
Aye
|
| R. Molina-Brantley |
Aye
|
| R. Leonard |
Aye
|
| S. Fuller |
Absent
|
| A. Piela |
Aye
|
III. Executive Director's Report
A.
Executive Director Report
Bill reported that the school year was off to a great start with strong enrollment for Kindergarten as of Thursday, 8/25 and all students as of Monday, 8/29. Ron asked about the school's approach to withdrawals. Bill shared the enrollment policy of backfilling all grades.
Bill provided a staffing update, including two new hires for Middle School Director of Operations and Communications Coordinator. He also shared that the school is currently 97% hired and discussed the plans to cover upcoming planned parental leaves and open roles.
Bill shared a new program that the school is partnering with to provide expanded in-school mental health services.
Bill and Bob discussed the upcoming retreat scheduled for 9/22.
B.
Contract for consulting services for Special Projects work
Bill discussed the need for a consultant to support work previously owned by the departing Director of Special Projects. Much of Nancy's work will be taken on by others, including the new Communications Coordinator, but there is remaining special projects work that the school needs additional support with.
| Roll Call | |
|---|---|
| A. Piela |
Aye
|
| D. Morrin |
Aye
|
| A. Malone |
Aye
|
| A. Narvaez |
Aye
|
| S. Fuller |
Absent
|
| S. Balogun |
Absent
|
| R. Leonard |
Aye
|
| R. Molina-Brantley |
Aye
|
| S. Monson |
Aye
|
IV. Governance
A.
Staff COVID vaccination policy
Meghan discussed a proposal to end the staff COVID vaccination policy, and reviewed the rationale provided in the cover sheet. The impetus of this policy change is to keep our community safe and minimize disruptions to school, such as student and staff absences. The board discussed that COVID notification policies remained consistent with state guidance.
| Roll Call | |
|---|---|
| S. Balogun |
Absent
|
| D. Morrin |
Aye
|
| R. Leonard |
Aye
|
| A. Malone |
Aye
|
| A. Narvaez |
Aye
|
| S. Fuller |
Absent
|
| A. Piela |
Aye
|
| R. Molina-Brantley |
Aye
|
| S. Monson |
Aye
|
B.
Updates to Student & Family Handbook for SY22-23 - Sex Education Parental Notification Policy & Healthy Food Policy
Bill discussed updates to the Healthy Food policy in the SY22-23 Student & Family Handbook. He also shared that the school added a parental option to opt students out of sex education topics as required by the state. The Board discussed the school's plan to staff health and wellness instruction, and the plan for the school's nursing team to be involved in this work going forward.
| Roll Call | |
|---|---|
| A. Narvaez |
Aye
|
| S. Monson |
Aye
|
| D. Morrin |
Aye
|
| A. Malone |
Aye
|
| R. Leonard |
Aye
|
| A. Piela |
Aye
|
| S. Fuller |
Absent
|
| S. Balogun |
Absent
|
| R. Molina-Brantley |
Aye
|
C.
ED Evaluation Process Update
Anne provided an update on the ED evaluation process. The process is on track for discussion at the next board meeting. Anne noted that some evaluations are outstanding and reminded members to complete these. The board agreed on a due date of September 16, 2022.
V. Closing Items
A.
Next Board Meeting
B.
Adjourn Meeting
- HL Dempset Spfld Prep DX 6855i.pdf
- SPCS SL-P Agreement 8-28-2022.pdf
- 5. SP FY23 July SNP.pdf
- 6. SPCS FY23 July Cash Flow.pdf
- 2. SPCS FY23 July Summary.pdf
- 3. SP Friends FY23 July Summary.pdf
- 4. SP Realty FY23 July Summary.pdf
- Springfield Prep_Special Projects Consultant Agreement.pdf
- Springfield Prep - Staff Vaccine Policy - 10.28.21.pdf
- SPCS Policy. Family Notification Relative To Sex Education DRAFT.pdf
- Health & Wellness Family-Facing Curriculum Overview.pdf
- Healthy food policy update - Student & Family Handbook Excerpt redlined.docx
There was no public comment.