The Board discussed the April meeting minutes. The minutes were approved with the inclusion of a minor edit. 

There was no public comment.

Bill shared some photos of the recent kindergarten field trip to Springfield College; highlighted the school's most recent ANet data; and shared a positive email he received recently from a current Springfield Prep parent.
 

The Board discussed the school's amendment request to temporarily relocate to another municipality other than Springfield so that the school can operate at the former Heritage Academy school site, which straddles the Springfield/Longmeadow line.  Meghan noted that SPS has approved busing to this site.

The Board discussed the sublease amendment with Veritas Prep.  The Board was in agreement that the school should honor its agreement and execute the sublease amendment because Veritas had acted in reliance on this agreement in making its plans for the 2018-19 school year.
 

The Board discussed a property in the South End property as a potential site for a K-8- school.  
 

Bill provided the Board with copies of the signed Letter of Intent for the Heritage campus. The school is pursuing a one year lease of this location with the option to renew for a second year in the event that a second year is necessary.  Bill explained that this site presents a good solution for the school because it provides good school space and can accommodate the entire program.

Tricia presented the FY19 Annual Budget.  She explained that the Finance Committee met last week and reviewed budgets for a 1- and 2-campus scenario next year because building plans were not yet finalized.  Both budgets were reviewed thoroughly with Meghan and Bill, and the committee was comfortable with the FY19 projections.  The Board was presented the 1-campus budget.  Bill highlighted the anticipated increase in facility costs due to maintaining the sublease with Veritas Prep and the being the sole lessee of the temporary location.  The increase in facility costs is manageable due to savings in other areas of the budget.  

Meghan presented the March financials and explained that the school's actuals were tracking its projections and that there was little significant activity to report. 

Meghan presented the Board with a new vendor contract with Paragus for work at the temporary location, and noted that this quote for services is reflected in the FY19 budget.  Approval of this quote is contingent on the execution of a lease at Heritage.  Meghan also presented a quote from PC Enterprises for Chromebooks for the school's 4th grade students.
 

Bill presented proposed changes to the Leadership Team structure for next year.  Jess Yiannos will move into a Principal role and serve as a day-to-day leader of the school, while Bill will move into an Executive Director role.  Wendy will move into a Director of Academics role and Meghan will remain in the Director of Finance and Operations position.  These changes have minimal financial impact because it is a restructuring of the current team, but the increase in pay for the Principal role is reflected in the personnel costs of the FY19 budget.  Bill explained why this change was important to support the school's growth.  These changes will be effective next year, but Bill will announce these changes to the school community in the next few weeks.  The Board discussed the potential implications of this change and compared this model to other schools, most of which operate with an Executive Director and a Principal.  

The Board discussed two Board resignations.  John Brown is resigning due to a relocation, and Robin Olejarz is resigning due to personal reasons.
 

The Board discussed the possible addition of Justin Pistorius to the Board.  Justin currently coaches schools through ANet, and is a member of the school's Academic Achievement Committee.  Kelvin and Sherriff shared their view that Justin is analytical and would make a  good addition to the team. 
 

Bill reported that the DESE Site Visit went well.  The Board was pleased to hear this result.  It discussed one finding related to teacher licensure, and the importance of ensuring that all teachers are meeting their licensure requirements so the school stays in compliance with this law.  Bill and Meghan shared their plan to be more systematic in tracking which teachers have not met all MTEL requirements and support them in doing so.

Alex presented on the the Head of School evaluation process, which will take place through BoardOnTrack.  Once Bill completes a self-evaluation, Board members will receive a link to the evaluation and complete their own evaluations.  The Governance Committee (serving as the Head of School Evaluation Task force) will review the results and share the full Board will discuss them at its next meeting.