J George:   Can you explain what exactly 4sector does for us?

S Caruthers:  4sector handles all of the accounting for Lighthouse for the last 4 years.  All bills, bond reporting, payroll, everything.

J George:  Does the 4% increase make them on par with other services?

S Caruthers:  We have not bid the service since we have been using them for sometime; I believe the increase makes sense based on the market right now.

A Briggs:  Shana, does this contract replace the director of finance in the payroll?

S Caruthers:  Yes, they act in that manner and are fulfilling those duties for us.

S Caruthers:  We need to be mindful of the titles in the handbook and setting up the designee of who is currently handling these things.

J Beasley:  For now it will be myself and Latrice Franklin.  We do have 2 candidates who we will start looking at for Director of Finance next week.

Do we feel this sound or do we need to take an additional look at this?

J George:  In reference to teacher reimbursement, there is no amount, but down further, it gives some numbers, does this apply to classroom teachers, is there an amount?

J Beasley:  Amounts given are in correlation with the state mandates.  As far as teachers and staff members, all amounts for reimbursement must be approved before spending.

J George:  If it is an approval process, can that language be stated?

J Beasley:  Absolutely

J George:  Who is doing these things?

J Beasley:  Maybe we need some specification of language.

J George:  I would hope that we would approve or deny with the specifications on how to amend the document.

A Briggs:  The wording that we use for the board of directors/board of trustees.  We should have continuity between the documents.

S Caruthers:  Jonathon, do we have PTO accrual on the books?

J Tebeleff:  Yes, on June 30th

A Payne:  Is $40,000 the threshold that has been in place to need your approval?  

J Beasley:  Right now I approve all of them

A Payne :  Who is responsible for accountability measures, and language.  

David, have you had a chance to review these?

D Jones:  I have not seen or looked at them

J Beasley:  Is there a board by-law about how to amend policies?

S Caruthers:  Those policies govern the board, not the school?

J Beasley:  I wonder if it would shift now since things have changed a little bit.

A Payne:  There is no hard timeline for this handbook, correct?  

I recommend we take a closer look with our attorney before we move forward.

I suggest we table this until the next meeting.

A Briggs:  I rescind the motion to approve the motion to approve the Financial Management Handbook.

S Caruthers seconded.

A Briggs: I found typos

J Beasley:  Send me a list and we will update by tomorrow morning

S Caruthers:  Do students and families sign this?  

J Beasley:  They do

S Caruthers:  When do they sign?

J Beasley:  With registration and orientation at the beginning of school and the summer

S Caruthers:  Do we use DocuSign?

J Beasley:  No, in person

A Payne:  In one part, it talks about 6 core values, but it is actually 5 core values.  

This reads like we are a college bound school?  Is that correct?

J Beasley:  In terms of?

A Payne:  Do we offer other options or other Pathways?  

J Beasley:  We can take a look and shift some language.

A Payne:  Maybe we start a Google Doc with possible changes where we can make comments for the Executive Director to look over and take into consideration. 

Is it  time sensitive?

J Beasley:  We are able to make changes until Friday and we can amend as necessary.  

J George:  It seems that all the pages are off by one.  Can we bold new sections?

A Briggs:  I saw there was a blank page in the printed document

J George:  I just wondered if anyone else noticed.

A Briggs:  There are no page numbers in the printed document

A Payne:  Since we are a new entity, is this going to be put in here?  Having information documented better with more accessible information

J Beasley:  I just want to mention this is for content, after it is approved, we will have Friday, the company we have been working with, make it nice and shiny.

A Briggs:  I can send it to you in another page, but there is a large indent in the section about stolen personal property.