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Equitas Academy Charter School

Board Meeting

Date and Time

Thursday February 27, 2020 at 7:00 PM PST

Location

1612 W. Pico Blvd., Los Angeles, CA 90015
PUBLIC COMMENT AT EQUITAS ACADEMY BOARD MEETINGS – An opportunity for the public to address the Board will be provided at the conclusion of the agenda. Members of the public who wish to speak on any item are requested to identify themselves and indicate on which agenda item they wish to speak. The Board will provide an opportunity for the public to speak for a maximum of three (3) minutes, unless granted additional time at the discretion of the Board. Testimony shall be limited in content to matters pertaining to Equitas Academy. The Board may not take any action on matters discussed during the public testimony period that are not listed on the agenda. Brown Act Compliance: Agenda posted at School.

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting of the Board of Directors, may request assistance in advance of the meeting by contacting Equitas Academy Charter School at 1700 West Pico Boulevard, Los Angeles, CA 90015 or by phone (213) 201-0440.

Meeting Location:
1612 W. Pico Blvd., Los Angeles, CA 90015

Telephonic Participation Locations:
Equitas Academy: 1700 West Pico Blvd, Los Angeles, CA 90015 (combined with 1612 W. Pico, which is an adjacent location)
Equitas Academy #2: 2723 W. 8th St, Los Angeles, CA 90005
Equitas Academy #3 and #5: 1050 Beacon Ave., Los Angeles, CA 90015
Equitas Academy #4: 631 S Commonwealth Ave., Los Angeles, CA 90005

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Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 7:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Julie Troletti 1 m
  B. Call the Meeting to Order   Pilar Buelna
  C. Approve Minutes Approve Minutes Pilar Buelna
    Approve minutes for Board Meeting on January 23, 2020  
II. Public Comment 7:01 PM
  A. Public Comment FYI Pilar Buelna
III. Consent 7:01 PM
  A. Audit Engagement Letter Vote Maggie Ford 2 m
   
The Board of Directors will exercise their option to engage Eidy Bailey as their Audit Firm For the 2019-2020 Fiscal year authorizing Leslie Chang Acting CEO to sign the engagement letter.
  
  B. School Safety Plans Vote Maggie Ford 2 m
   
In accordance with EC 32280-32289 the board of directors resolves to  approve the updated School Safety Plans for Equitas Academy, Equitas Academy 2 , Equitas Academy 3, Equitas Academy 4,  and Equitas Academy 5.  These plans have been submitted for review to all required stakeholders and have been updated to reflect current staffing, facilities changes and statutory updates.
  
  C. PCSD Contract to Manage the Construction and Development of 1612 W Pico Vote Maggie Ford 2 m
   
Board authorizes the COO to execute a contract with PCSD to manage the construction and development of the 1612 Pico project.
  
IV. Finance 7:07 PM
 
Finance
 
  A. Board Review of Monthly 2019 Financials Vote Samira Estilai 10 m
   
​Review of January 2019 Financial Package, including Income Statements, Balance Sheet, Cash Flow, Variance Analysis, and Check Register.  ​
  
  B. Board review of 2nd interim financials Vote Samira Estilai 5 m
   
Review of 2nd interim financials
  
  C. Line of Credit Vote Maggie Ford 2 m
   
The Board of Directors authorizes Margaret M Ford, COO of Equitas Academy Charter Schools to request Capital Impact Partners proceed with underwriting, seeking formal approval for a line of credit not to exceed 3,000,000 , the board further authorizes its COO to sign the proposal letter and send a payment in the amount of $10,000.00 to cover the expense deposit and underwriting fee. 
  
  D. Fundraising Update Discuss Cathy Casey 10 m
   
Review current year fundraising, with a focus on progress against budgeted uncommitted fundraising, and prospects through fiscal year-end. 
  
V. Resource Development 7:34 PM
  A. Review Board Give & Get and 10th Anniversary Celebration Discuss Catie Langston 5 m
   
Provide update on give/get status. Provide update on Board member mission engagement to inform the "why" in fundraising (volunteer engagement in Family Day & MVP program. MVP FAQ). Discuss 10th Anniversary Celebration Goals & Venue.
Venue: The Pico Union Project. 
  
  B. Update on Status and Next Steps for Event Committee Discuss Catie Langston 3 m
   
Discuss registration for event committee and next steps. 
  
VI. Governance Committee 7:42 PM
  A. Board Affirmation of Services Document Discuss Oliver Bajracharya 5 m
   
Discuss new Board members signing the Affirmation of Services Document and existing Board members signing it annually. 
  
  B. New Board Member Vote Oliver Bajracharya 2 m
   
Vote new Board member, Alyssa, Santino, to the Board. 
  
VII. Org Updates 7:49 PM
  A. Facilities Updates Discuss Maggie Ford 5 m
   
The Board will review the facilities strategy, Construction progress for EQ4 and CUP status for the 1612 Pico Blvd Property.
  
  B. RFP for Benefits Vote Maggie Ford 5 m
   
The Board of Directors authorizes its COO to Release an RFP for Health and Welfare Benefits and General Insurance. The RFP will be open from 03/01/2020 at 12:00 am and close at 11:59pm on 03/21/2020 pending legal review.
  
  C. Form 700/Conflict of Interest Discuss Pilar Buelna 3 m
   
Board to Complete Form 700/Conflict of Interest. 
  
  D. Enrollment Updates Discuss Maggie Ford 3 m
   
Review enrollment updates and discuss wins, challenges and next steps.
  
  E. Review of Equitas Mentor Volunteer Program Discuss Jose Iniguez 5 m
   
Director of High School Preparation and Alumni Programs reviews the program and answers questions.
  
  F. Board review of plan to adjust school schedule Discuss Nik Orlando 7 m
   
Present the plan, guardrails and variables surrounding scope of work in revising school schedule
  
VIII. Closing Items 8:17 PM
  A. Adjourn Meeting Vote Pilar Buelna